Note:  These minutes should be considered a draft until they are approved by the Board of Aldermen.

 

Regular Meeting

BOARD OF ALDERMEN

CITY OF PARKVILLE, MISSOURI

July 17, 2007

 

Ward 1 Alderman Jim Brooks            -    Present

Ward 1 Alderman Deborah Butcher   -    Present

Ward 2 Alderman David McCoy       -    Present

Ward 2 Alderman Gia McFarlane      -    Present

Ward 3 Alderman Marvin Ferguson   -    Absent w/prior notice

Ward 3 Alderman Jeffrey Bay           -    Present

Ward 4 Alderman Gerry Richardson  -    Present

 

ALSO PRESENT:               City Administrator Joe Turner

                                             Community Development Director Sean Ackerson

                                             Project Manager Dan Koch

                                             City Collector Loretta Stevens

                                             Police Chief Hudson     

                                             City Clerk Claudia Willhite

                                             Administrative Asst. Deb Hammond

                                             Janet Garms, Kutak Rock

                                             City Engineer Jay Norco

 

MEDIA PRESENT:            Jared Hoffman, Sun Publications

                                                            Nancy Jack for The Parkville Luminary

                                             Andy Hyland for The Kansas City Star

                                             Alan McArthur for The Landmark

                                             Katey McGuckin Woolam for Channel 2

 

 

REVIEW OF MINUTES

 

Approval of Minutes

               IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN   RICHARDSON TO APPROVE THE MINUTES OF THE JULY 3RD WORK SESSIONS I AND II AND REGULAR MEETING; ALL AYE.  MOTION CARRIED 6-0.

CONSENT AGENDA ITEMS – (1)

Mayor Dusenbery read the consent agenda item which was as listed below:

1.  CA Ord. w/Blue Valley Public Safety Inc for budgeted maintenance of tornado sirens                

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

TO APPROVE THE CONSENT AGENDA AS PRESENTED; ALL AYE.  MOTION

CARRIED 6-0.

 

CITIZEN INPUT

 

Request for approval to film fundraising promo in Parkville for AIDS Service Foundation

 

          IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

         TO APPROVE THE REQUEST FROM SALVA O’RENICK TO FILM A FUNDRAISING PROMOTION IN PARKVILLE FOR THE AIDS SERVICE FOUNDATION, PENDING APPROPRIATE SIGNED RELEASES ACQUIRED PRIOR TO FILMING; ALL AYE.  MOTION PASSED 6-0.

                

Resolution Authorizing Creation of Parkville IDA    

             

          IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

TO APPROVE RESOLUTION #07/01/07 AUTHORIZING THE CREATION OF THE    PARKVILLE INDUSTRIAL DEVELOPMENT AUTHORITY; ALL AYE.  MOTION

PASSED 6-0.

 

Resolution Appointing Parkville IDA Board of Directors    

 

           IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

 TO APPROVE RESOLUTION #07/02/07 APPOINTING THE BOARD OF DIRECTORS

 OF THE PARKVILLE INDUSTRIAL DEVELOPMENT AUTHORITY; ALL AYE. 

 MOTION  PASSED 6-0.

 

MAYOR’S REPORT - No report. 

                                                                               

CITY ADMINISTRATOR’S REPORT

Ordinance adopting 10-year CIP Budget for Parkville Sewer Fund

Mr. Turner reviewed his policy report regarding this requested action.  City Engineer Jay Norco gave a presentation on the Sanitary Sewer Evaluation Study and reviewed recommendations formed from that study.  Note: a copy of his summary distributed at the meeting is attached to these official minutes.

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL 2369, AN ORDINANCE AUTHORIZING A 10-YEAR CIP BUDGET FOR THE PARKVILLE SEWER FUND; BE APPROVED FOR FIRST READING.  ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL 2369 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING.  ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL 2369 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2346.  ALL AYE BY ROLL CALL VOTE.   MOTION CARRIED 6-0.

 

Bill 2369 was posted on 07/13/07.

 

CA Ordinance w/R.L. Buford re boundary survey for railroad right-of-way                 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL CA 226, AN ORDINANCE AUTHORIZING AN AGREEMENT WITH

R.L. BUFORD RE BOUNDARY SURVEY FOR RAILROAD RIGHT-OF-WAY; BE APPROVED FOR FIRST READING.  ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL CA 226 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING.  ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL CA 226 BE APPROVED ON SECOND READING TO BECOME ORDINANCE CA 226.  ALL AYE BY ROLL CALL VOTE.   MOTION CARRIED 6-0.

 

Bill CA 226 was posted on 07/13/07.

Memo to Board re approval to proceed with building janitor/parks laborer position 

           IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

 TO APPROVE FOR CITY ADMINISTRATOR TO PROCEED WITH ADVERTISING FOR

 A BUILDING JANITOR/PARKS AND STREET LABORER POSITION; ALL AYE. 

 MOTION PASSED 6-0.

Non-budgeted expenses for new city hall

Mr. Turner requested approval from the board to purchase the pictures and artificial plants recently rented for the open house.  He explained that since this would be a non-budgeted expense of approximately $5,500 from Reserve Funds, he is requesting board approval.

            IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

  TO APPROVE FOR CITY ADMINISTRATOR TO PROCEED WITH PURCHASING

  REQUESTED DECORATIVE ITEMS FOR THE NEW CITY HALL; ALL AYE. 

  MOTION PASSED 6-0.

Memo re Joe Turner Vacation July 21 - 27

Mr. Turner advised the board he will be out of the office for some vacation days next week, returning on Monday, July 30th.

POLICE REPORT

Update on activities

Police Chief Hudson reported that forgery activity in the area has increased; however many of those cases are being cleared soon after they take place.  He also reported that Officer Leach discovered a water line break at a home in the Riss Lake when he was doing rounds.  Chief Hudson pointed out that it pays for residents to advise the police department when a home or building will be vacant for a known period of time.

COMMUNITY DEVELOPMENT

Memo re reallocation of existing Community Development budget

 

            IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

  TO APPROVE THE REQUEST TO REALLOCATE COMMUNITY DEVELOPMENT BUDGET FUNDS TO COVER ADDITIONAL CONSULTING FEES; ALL AYE. 

   MOTION PASSED 6-0.

PUBLIC WORKS

CA Ord. w/Platte Valley Construction to repair Road and Culvert leading to Sewer Plant 

 

Public Works Director Dan Koch reported to the board that this project is now ready to proceed and Mr. Keith O’Brien has confirmed his decision to participate in the cost sharing of this improvement by paying the $2,500 additional it will require go with the next larger size pipe, as was discussed at the June 19th Board of Aldermen meeting.

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL CA 227, AN ORDINANCE AUTHORIZING AN AGREEMENT WITH

PLATTE VALLEY CONSTRUCTION TO REPAIR ROAD AND CULVERT LEADING TO SEWER PLANT; BE APPROVED FOR FIRST READING.  ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL CA 227 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING.  ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL CA 227 BE APPROVED ON SECOND READING TO BECOME ORDINANCE CA 227.  ALL AYE BY ROLL CALL VOTE.   MOTION CARRIED 6-0.

 

Bill CA 227 was posted on 07/13/07.

CA Ord. w/North Hills Engineering, Inc for sanitary sewer repairs – Phase 1    

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL CA 228, AN ORDINANCE AUTHORIZING AN AGREEMENT WITH

NORTH HILLS ENGINEERING, INC. FOR SANITARY SEWER REPAIRS – PHASE 1; BE APPROVED FOR FIRST READING.  ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL CA 228 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING.  ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY

THAT BILL CA 228 BE APPROVED ON SECOND READING TO BECOME ORDINANCE CA 228.  ALL AYE BY ROLL CALL VOTE.   MOTION CARRIED 6-0.

 

Bill CA 228 was posted on 07/13/07.

ACCOUNTS PAYABLE A-818

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY THAT BILL A-818 BE APPROVED FOR FIRST READING, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY THAT BILL A-818 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY THAT BILL A-818 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-818, ALL AYE BY ROLL CALL VOTE.  

            MOTION PASSED 6-0.

Bill A-818 was posted on 07/13/07.

COMMITTEE REPORTS

Animal Shelter  – Mr. Bay reported the Paws in the Park fundraiser will take place September 22nd.   He added there is always a volunteer call for time and contributions anyone is able to donate.

 

Chamber of Commerce/Tourism/Main Street Assoc.– Mrs. Butcher reported that she recently met with KCPT re tourism and a video they are creating for use on their website to highlight surrounding communities.  She added that the County will be taking items for us to PAIR Day in Leavenworth on August 11th.  She also reminded everyone of the next Chamber Business Over Breakfast and After Hours events, as well as the Annual Parkville Days on August 24-26, and many other upcoming and recurring events. 

 

Channel 2 and Website – No report.

 

Community Land and Recreation Board  – Mr. Brooks reported that July 4th was very successful this year.  Mayor Dusenbery asked if CLARB approved for the carnival to be set up in the Farmers Market parking lot.  Discussion followed regarding measures to insure that won’t happen again in the future.

 

Economic Development Committee – Mr. Richardson reported that the Adhoc Committee for Future Planning has tentatively set a date for their first meeting to be August 27th at city hall with the hour yet to be determined.

 

Farmers Market – Mrs. McFarlane reported that the Farmers Market will have a special day on August 4th with cooking demonstrations on the hour.

 

Financial Report –  Mayor Dusenbery referred the board to the June Financial Report.

 

            IT WAS MOVED BY ALDERMAN BAY AND SECONDED BY ALDERMAN McCOY TO

                APPROVE THE JUNE 2007 FINANCIAL REPORT AS SUBMITTED; ALL AYE.  MOTION

               PASSED 6-0.

 

Nature Sanctuary –  Mr. McCoy reported that last week the Youth Volunteer Corps did a lot of work that included chipping for the Sullivan Trail and their next project will be to build another bridge connecting the trail to Main Street.  He added that Nature Sanctuary Director Jim Reed recently led a hike with 28 small children from the Children’s Learning Center to show them how to identify trees and he has another hike scheduled July 21st at 10 a.m. to highlight all plant and animal life in the creek.

 

Railroad Museum – No report.

 

Banneker School – Mr. Brooks reported that the newly formed group supporting Banneker School demonstrated their commitment with an impressive float made for the July 4th parade.

 

MISCELLANEOUS ITEMS FROM THE BOARD

 

Mayor Dusenbery reported on the Diaper Drive currently underway to collect diapers for families of the Fort Riley troops; some of these troops she noted are about to be deployed for a third time.  She said the deadline for the Diaper Drive is August 23rd and anyone donating can leave the diapers in the upstairs lobby at city hall.  She added that names of individual soldiers for sponsorship will be forth coming and she hopes to see a large response to this call for support for our troops who are sacrificing so much for us.

 

There being no further business:

 

ALDERMAN McCOY MOVED THAT THE MEETING ADJOURN; ALDERMAN BAY SECONDED; ALL AYE; MOTION CARRIED 6-0.

 

The meeting adjourned at approximately 8:03 p.m.

 

 

Submitted by: ________________________________

                       City Clerk Claudia Willhite, 08/02/07