Note: These
minutes should be considered a draft until they are approved by the Board of
Aldermen at the December 19, 2006 meeting.
Regular Meeting
BOARD OF ALDERMEN
Ward 1 Alderman Jim Brooks - Present
Ward 1 Alderman Deborah Butcher - Present
Ward 2 Alderman David McCoy - Present
Ward 2 Alderman David Rittman - Present
Ward 3 Alderman Marvin Ferguson - Present
Ward 3
Ward 4 Alderman Marc Sportsman - Present
Ward 4 Alderman Brian Atkinson - Present
ALSO
PRESENT: City
Administrator Joe Turner
Police
Chief Bill Hudson
Public
Works Director Jeff Rupp
Project
Manager Dan Koch
John
MEDIA
PRESENT: Nancy Jack
for The
Stacy
Wiedmeier for The Landmark
Jared
Hoffman for The Sun-Tribune
Andy Hyland for The
Ed Gault for Channel 2
Mayor Dusenbery reported that at 6:30 p.m. there was an Executive Session held upstairs to discuss personnel per RSMo610.021 (3) and there were no actions to report from that meeting.
REVIEW OF MINUTES
Approval of Minutes of November 21st
Board Meetings
ALDERMAN McCOY MOVED TO APPROVE THE MINUTES OF THE
NOVEMBER 21ST 2006
REGULAR BOARD OF ALDERMEN MEETING AS CORRECTED;
CITIZEN INPUT
Public Works
Director Jeff Rupp reported that as a result of value engineering meetings and
changes to the scope of the Rush Creek Project, the project is now in budget at
$1,960,919. The City’s share, he said,
will be $960,919. A copy of Mr. Rupp’s
policy report describing the revisions to the original project is attached to
these official minutes.
Mr. John Grothaus,
representing the U.S. Army Corps of Engineers, reviewed what protection this
project will provide. He said that they
expect the project to begin in January 2007 and noted that a performance bond
will be required of the contractor.
Alderman McCoy asked why the expense of the original plan was so high if
it wasn’t necessary. The answer was that
this revised plan accommodates the city’s budget limitations while keeping all
the necessary components for this project and accomplishing the end goal. It was noted that the result will likely mean
more upkeep and maintenance will be necessary in the future.
Alderman Sportsman
asked that in the future a broader range of options be presented up front since
in this case other important projects may have been compromised since we were
not offered alternatives in the beginning.
Alderman Butcher
noted that we are losing a lot of park the longer we go without this work
done. Alderman Rittman added that there
is also the serious safety issue to consider.
IT WAS MOVED BY ALDERMAN SPORTSMAN AND SECONDED BY
ALDERMAN McCOY TO APPROVE FOR STAFF TO SIGN THE NECESSARY RUSH CREEK PROJECT
SCOPE AMENDMENT DOCUMENTS AND APPROVE THE CITY’S OBLIGATIONS/ CONCESSIONS AS
NOTED; ALL AYE; MOTION PASSED 8-0.
MAYOR’S REPORT
Focus on 2004 CIP Bonds
Mayor Dusenbery asked Joe Turner to address
this report to the board on the CIP Bonds.
Mr. Turner referred the board to the last page of the agenda item D.
under his section. A copy of which is
attached to these official minutes.
State of the City Address
Mayor Dusenbery read the State of the City
address she had prepared and distributed at the meeting. A copy of which is attached to these official
minutes.
Sales Tax Report
Mr. Turner reported that things have turned
around and we are expected to come in right on budget this year. He added that transportation sales tax should
also be right on or close to budget. He
added that the projected increase for next year is 3.6%.
Budget Presentation for the General Fund and
Sewer Fund
Mr. Turner reviewed the proposed General Fund
and Sewer Funds for 2007. He said this
is not an action item tonight but will be at the next board meeting and the
Finance Committee has reviewed and approved both documents.
Following the Sewer Fund presentation, there
was discussion regarding future EPA mandates coming in 2008 that will require
certain disinfection equipment. Mr. Rupp
reported that the city’s plant renewal also comes up in 2008. Alderman McCoy said that we might need annual
sewer rate increases for the next several years. It was noted that
Discussion ensued regarding whether the 12.5%
sewer rate increase should be raised to avoid a huge increase in 2007. Mr. Turner will research this, as well as
surrounding area sewer rates and report back to the board at the next meeting.
Mr. Rupp provided a recap to the board of the
past two grinder pump focus group meetings held on November 28th and
December 4th. He said
approximately 20 people attended each meeting which included some aldermen and
staff. He reported that four options
were presented and following much discussion the consensus was to move forward
with Option 4, which would return the grinder pump program to the
homeowners. It was noted that acceptance
of Option 4 was conditioned with a transition plan that has yet to be fully
determined.
Budget Ordinance re 2007 Debt Service
Fund
IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY
ALDERMAN RITTMAN THAT BILL 2322, AN ORDINANCE APPROVING AND ADOPTING THE DEBT
SERVICE FUNDS BUDGET FOR 2007, BE APPROVED FOR FIRST READING. ALL AYE, MOTION CARRIED.
IT
WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT BILL 2322
BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY. ALL AYE, MOTION CARRIED.
IT WAS MOVED BY ALDERMAN
Bill 2322 was posted on 12/01/06.
Budget Ordinance re 2007 CIP and MERF
Funds
IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY
ALDERMAN RITTMAN THAT BILL 2323, AN ORDINANCE
APPROVING AND ADOPTING THE CAPITAL IMPROVEMENTS PROJECTS FUND AND
MUNICIPAL EQUIPMENT RESERVE FUND BUDGETS FOR 2007, BE APPROVED FOR FIRST
READING. ALL AYE, MOTION CARRIED.
IT
WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT BILL 2323
BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY. ALL AYE, MOTION CARRIED.
IT WAS MOVED BY ALDERMAN
Bill 2323 was posted on 12/01/06.
Ordinance Ordering Brush Creek NID
Improvements
Mr. Turner reviewed the purpose of this ordinance which follows the
public hearing that was held at the November 21, 2006 Board of Aldermen
meeting.
IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY
ALDERMAN RITTMAN THAT BILL 2324, AN ORDINANCE ORDERING THE BRUSH CREEK DRAINAGE
AREA NEIGHBORHOOD IMPROVEMENTS TO BE MADE AND AUTHORIZING THE PREPARATION OF A
PRELIMINARY OFFICIAL STATEMENT AND THE TAKING OF CERTAIN OTHER ACTIONS TO
OBTAIN FINANCING FOR SAID IMPROVEMENTS, BE APPROVED FOR FIRST READING. ALL AYE, MOTION CARRIED.
IT
WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT BILL 2324
BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY. ALL AYE, MOTION CARRIED.
IT WAS MOVED BY ALDERMAN
Bill 2324 was posted on 12/01/06.
POLICE
REPORT
Update on recent activities
Chief
Hudson reported that crime is still down and last Tuesday Sgt. Sligar caught
burglars in the Riss Lake neighborhood.
He said he is asking residents to be extra vigil this time of year. Mayor Dusenbery extended her appreciation to
Lt. Moyer for sending the notice to Riss Lake residents about the
burglary. Lt. Moyer reported that we
have the speed limit tracker until May of 2007 and he invited recommendations
for locations it may be most needed. He
also noted that the BSNF second track options are currently on the city website
for reviewing and comment.
COMMUNITY
DEVELOPMENT
There were no agenda
items for Community Development at this meeting.
Sale
of Public Vehicles
Project Manager Dan Koch requested board authorization to proceed with the sale of certain city vehicles described in his policy report (attached to these minutes) that were recently advertised and offered by closed bidding. He said a total of 71 bids were submitted for the five vehicles combined.
IT
WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE
SALE OF THE FIVE CITY VEHICLES AS SUBMITTED IN MR. KOCH’S POLICY REPORT TO THE
BOARD, ALL AYE, MOTION CARRIED.
Dan
Koch report to the board on Supervisory Training
Mr. Koch thanked the board for the opportunity he and other key supervisory staff recently experienced through leadership training offered by the Mid America Regional Council.
ACCOUNTS
PAYABLE A-803
ALDERMAN
FERGUSON MOVED THAT BILL A-803, TO PAY LISTED SALARIES AND ACCOUNTS, BE
APPROVED FOR FIRST READING; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN
FERGUSON MOVED THAT BILL A-803 BE APPROVED ON FIRST READING AND PASSED TO
SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION
CARRIED.
ALDERMAN
FERGUSON MOVED THAT BILL A-803 BE APPROVED ON SECOND READING TO BECOME
ORDINANCE A-803; ALDERMAN RITTMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION
CARRIED 8-0.
Bill
A-803 was posted on 12/01/06.
COMMITTEE REPORTS
Animal Shelter – No report.
Chamber of Commerce/Events – Mrs. Butcher announced that there would be a Tourism Board meeting at 8:30 a.m. on December 6th. She said there would be no Chamber “After Hours” event in December but the Denim and Diamonds event in January still has tickets available.
Channel 2 and Website – Mr. Atkinson said he is still trying to reach Mike Horine to coordinate schedules and set a meeting. He expects to have an update to the board following that meeting.
Community Land and Recreation Board – Mr. Brooks reported that the CLARB is still working on finalizing their vision for the long-term future parks system plan, which the group hopes to have ready to present to the board in late January.
Economic Development Committee – No report.
Farmers Market – No report.
Financial Report – Alderman Ferguson reviewed the November 2006 Financial Report. City Collector Loretta Stevens was available for any questions from the board.
IT
WAS MOVED BY ALDERMAN RITTMAN AND SECONDED BY ALDERMAN BUTCHER TO APPROVE THE
NOVEMBER 2006 FINANCIAL REPORT AS SUBMITTED, ALL AYE, MOTION CARRIED.
Grinder Pumps – Previously covered earlier in the meeting.
Main Street Parkville – No report.
MARC Smoke-free Communities issue – No report.
Nature Sanctuary – No report.
Railroad Museum – No
report.
ADJOURNMENT
ALDERMAN
BUTCHER MOVED THAT THE MEETING ADJOURN; ALDERMAN McCOY SECONDED; ALL AYE; MOTION
CARRIED 8-0.
The meeting adjourned at 9:23 p.m.
Submitted by: _____________________________________
Assistant City Clerk Claudia
Willhite, 12/15/06