Note:  These minutes should be considered a draft until they are approved by the Board of Aldermen at the November 21, 2006 meeting.

 

Regular Meeting

BOARD OF ALDERMEN

CITY OF PARKVILLE, MISSOURI

November 7, 2006     

                                                                          

Ward 1 Alderman Jim Brooks                        -    Present

Ward 1 Alderman Deborah Butcher               -    Present

Ward 2 Alderman David McCoy                   -    Present

Ward 2 Alderman David Rittman                  -    Present

Ward 3 Alderman Marvin Ferguson               -    Present

Ward 3 Alderman Jeffrey Bay                       -    Present

Ward 4 Alderman Marc Sportsman                -    Present

Ward 4 Alderman Brian Atkinson                  -    Present

 

ALSO PRESENT:               City Administrator Joe Turner

                                             Lt. John Moyer

                                             Community Development Director Sean Ackerson

                                             Public Works Director Jeff Rupp

                                             City Engineer Jay Norco

                                             Project Manager Dan Koch

                                             City Collector Loretta Stevens

Assistant City Clerk Claudia Willhite

                                             Resident Tom Hutsler, Scout Leader Mark Hamilton

                                              

MEDIA PRESENT:            Nancy Jack for The Parkville Luminary

                                             Stacy Wiedmeier for The Landmark

                                             Jared Hoffman for The Sun-Tribune

                                             Ed Gault for Channel 2

 

Mayor Dusenbery reported that at 6:00 p.m. there was an Executive Session held upstairs to discuss litigation per RSMo610.021 (1).  There were no actions to report from that meeting.

 

BOY SCOUTS

 

Boy Scouts Nick Delvry, Jach Hamilton, Dean Frazier, Addison Taylor and Caleb Henderson from Troop 633 introduced themselves to the board and said each said he was working on his Communications Merit badge.  Brandon Miller, also from Troop 633 said he was working on his Citizenship in the Community badge.

 

REVIEW OF MINUTES

 

Approval of Minutes of October 17th Board Meetings

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN BUTCHER THAT THE MINUTES OF THE OCTOBER 17TH REGULAR BOARD MEETING ARE APPROVED AS PUBLISHED; ALL AYE, MOTION CARRIED 8-0.

                                   

CITIZEN INPUT

                                                                                   

Public Hearing rescheduled for November 21st

 

Mayor Dusenbery announced that the Public Hearing regarding the Brush Creek NID has been rescheduled for November 21st at 7 p.m. Board of Aldermen mtg. in order to allow sufficient formal public notice.

 

Resident, Harry Sievers regarding Parkville sign ordinance

 

Note:  Harry Sievers was not able to attend this meeting due to illness.  Mr. Sievers has requested to be placed on the next board meeting agenda.

             

MAYOR’S REPORT

 

2006 America Recycles Day Proclamation and Recycling program update

 

Mayor Dusenbery read Parkville’s 2006 America Recycles Day Proclamation and referred the board to the Curbside Recycling Program update provided in the packets from Kendall Welch.   

                          

CITY ADMINISTRATOR’S REPORT

 

Sales Tax Report 

 

Mr. Turner reported that sales tax income continues to improve and at this time it appears that by year-end, we may only be short by approximately $4,000 in sales tax and $11,200 in transportation tax.  Mayor Dusenbery advised the board that the Platte County roads sales tax issue will move forward now that the elections are over.  She said Riverside, Parkville and Platte City are planning to join with Kansas City, Missouri in negotiations with the County.  The mayor added that Steve Berg has done an excellent job of collecting the details and numbers we need and the city is well prepared now to proceed on this issue.

 

Mr. Turner introduced City Collector Loretta Stevens.  Ms. Stevens presented the next two contract ordinances and their respective policy reports.  She also distributed a corrected spreadsheet regarding the copier purchase options.

 

Contract Ordinance with Icon Office Solutions for New Copier

        

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 183, AN ORDINANCE AUTHORIZING AN AGREEMENT WITH IKON OFFICE SOLUTIONS FOR A CANON IR6570 COPIER, BE APPROVED FOR FIRST READING, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 183 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 183 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 183; ALL AYE BY ROLL CALL VOTE.  MOTION PASSED 8-0.

 

C/A Bill 183 was posted on 11/03/06.

 

Contract Ordinance for Auditing Firm

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 184, AN ORDINANCE CONTRACTING WITH BERBERICH TRAHAN & COMPANY PA FOR AUDITING SERVICES FOR THE YEARS 2006, 2007, AND 2008, BE APPROVED FOR FIRST READING, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 184 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 184 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 184; ALL AYE BY ROLL CALL VOTE.  MOTION PASSED 8-0.

 

C/A Bill 184 was posted on 11/03/06.

 

POLICE REPORT

 

Update on recent activities

 

Lt. John Moyer referred the board to the police report before them and asked if there were any questions.  Mayor Dusenbery asked Lt. Moyer about a grant that might be available for a generator.  Lt. Moyer said it appears there are certain exclusions that apply to that grant but he is researching those restrictions as well as other grant possibilities.

 
COMMUNITY DEVELOPMENT

 

Mr. Ackerson announced his need to request an amendment to the agenda regarding Economic Development Assisted Planning Services and a request for sign permit in a B-4 district for Rancho Grande.

 

IT WAS MOVED BY ALDERMAN ATKINSON AND SECONDED BY ALDERMAN McCOY TO APPROVE THE REQUEST TO ACCEPT THE AMENDED AGENDA; ALL AYE, MOTION CARRIED 8-0.

 

Economic Development Assisted Planning Services

 

Mr. Ackerson explained the reason for the request for board approval for city commitment and funds for the MARC sponsored Economic Development Assisted Planning Services opportunity.  This program is fully outlined in his memo, attached to these official minutes on file.

 

IT WAS MOVED BY ALDERMAN McCOY AND SECONDED ALDERMAN ATKINSON TO APPROVE THE REQUEST FOR COMMITMENT AND FUNDS, NOT TO EXCEED $3,000, FOR MARC SPONSORED ECONOMIC DEVELOPMENT ASSISTED PLANNING SERVICES; ALL AYE; MOTION CARRIED 8-0.

 

Request for sign permit approval for sign permit in a B-4 District         

 

Mr. Ackerson reviewed the sign permit application submitted by Tony Hermelink, Art of Illumination, on behalf of Jamie Shell, business owner of Rancho Grande at 11015 NW 45 Highway.  Discussion followed regarding the fact that there are no comparable signs in this Par 4 Shops area.  Aldermen expressed concern that this is a projecting sign and all other Par 4 Shops have signs that are wall mounted, window or door signs.  Alderman Rittman added that he did not see approval of the land/building owner.  Alderman Brooks noted that this would be precedent setting and therefore deserves special attention and all aldermen agreed.  Mr. Ackerson offered to take the application back to the applicant for further discussion and to share the board’s concerns and hopes for satisfactory revisions to the application.

 

Mr. Ackerson provided a brief verbal report on the recent Housing Choices Coalition tour in Minneapolis, which he attended with Mayor Dusenbery, Jerry Richardson and Dean Katerndahl.  He explained that this is sponsored by a partnership designed to introduce city officials and staff to development trends outside of the Kansas City market that may be applicable to the Kansas City area.  

PUBLIC WORKS

 

Project Manager Dan Koch presented the next two ordinances and their related policy reports.

 

C/A Ordinance re Tree Maintenance

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL185, AN ORDINANCE AUTHORIZING AN AGREEMENT WITH WRIGHT TREE CARE COMPANY, BE APPROVED FOR FIRST READING, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 185 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 185 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 185; ALL AYE BY ROLL CALL VOTE.  MOTION PASSED 8-0.

 

C/A Bill 185 was posted on 11/03/06.

 

C/A Ord re Street Sweeping Contract Renewal

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 186, AN ORDINANCE AMENDING CA ORDINANCE 139, A CONTRACT WITH DELTA SWEEPING COMPANY, TO RENEW SAID CONTRACT FOR STREET SWEEPING, BE APPROVED FOR FIRST READING, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 186 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 186 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 186; ALL AYE BY ROLL CALL VOTE.  MOTION PASSED 8-0.

 

C/A Bill 186 was posted on 11/03/06.

 

C/A Ordinance re NID Agreement    

 

Public Works Director Jeff Rupp presented this cooperative agreement between the City of Parkville and the Platte County Regional Sewer District (PCRSD) drafted over the past few months with input from attorneys for each party.  Mr. Rupp noted that there are two new members to the PCRSD board who will need to be educated on the negotiations done in the past to craft this agreement.  Following approval by our board, he said, this agreement will be presented to the PCRSD board for their approval.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 187, AN ORDINANCE AUTHORIZING A COOPERATIVE AGREEMENT BETWEEN THE CITY OF PARKVILLE AND THE PLATTE COUNTY REGIONAL SEWER DISTRICT IN CONNECTION WITH THE BRUSH CREEK DRAINAGE AREA NEIGHBORHOOD IMPROVEMENT DISTRICT, BE APPROVED FOR FIRST READING, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 187 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 187 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 187; ALL AYE BY ROLL CALL VOTE.  MOTION PASSED 8-0.

 

C/A Bill 187 was posted on 11/03/06.

 

C/A Ord re Amendment to SRF contract with North Hills Engineering (Jay Norco)

 

Mr. Rupp reviewed the policy report accompanying this contract ordinance on the agenda to add to the SRF contract with North Hills Engineering (NHE).  He explained that this additional work includes detailed inspections by televising and cleaning of the lines necessary to make demarcation clear.  Mr. Rupp said this would be paid as a “pass through” cost reimbursed by the SRF fund.  Alderman Atkinson asked if we should bid this out and the mayor said this was already done at the time NHE was hired to do the original work.  Mr. Norco was available to answer any questions.  He noted that his prices followed standard pricing for these tasks and it is actually a lower cost way to do it since NHE will be using a sub-consultant agreement for the work.  Mr. Turner added that the finance committee has approved setting funds aside in the future for sewer repairs.  Mayor Dusenbery said she was happy to see that proactive approach being used.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 188, AN ORDINANCE AMENDING CA ORDINANCE 156 WITH NORTH HILLS ENGINEERING TO ADD TO THE ORIGINAL AGREEMENT, BE APPROVED FOR FIRST READING, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 188 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY, ALL AYE, MOTION CARRIED.

 

IT WAS MOVED ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 188 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 188; ALL AYE BY ROLL CALL VOTE.  MOTION PASSED 8-0.

 

C/A Bill 188 was posted on 11/03/06.

 

ACCOUNTS PAYABLE A-801

 

Mayor Dusenbery asked for clarification on the checks listed on the bill-paying ordinance for Comet Industries and Barb Sadler, which Jeff Rupp explained.  Mr. Rupp also explained the insurance coverage credit related to earlier electrical storm damage to the McAfee Pump Station.

           

ALDERMAN FERGUSON MOVED THAT BILL A-801, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.

 

ALDERMAN FERGUSON MOVED THAT BILL A-801 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.

 

ALDERMAN FERGUSON MOVED THAT BILL A-799 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-801; ALDERMAN RITTMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 8-0.

 

Bill A-801 was posted on 11/03/06

 

COMMITTEE REPORTS

 

Animal Shelter  – No report.

 

Chamber of Commerce/Events – Mrs. Butcher reported there was a Business Over Breakfast last Friday at the Parkville Athletic Complex (PAC) with Bill Grigsby presenting.  She noted that the PAC is a great place for meetings and that invitations to the January Denim and Diamonds event have now been sent out.  She also reported that the Tourism Area Marketing Partnership figures would be available later in November.

 

Channel 2 and Website – No report.

 

Community Land and Recreation Board  – Mr. Brooks reported that the last CLARB meeting included a public meeting forum to solicit community input for the P3 plan and that information is now being processed for moving forward on this initiative.

 

Economic Development Committee – No report.

 

Farmers Market – Mayor Dusenbery reported that The Farmers Market has closed for this season and they are already planning for a bigger better market next year; later this month, Ida Lake will be serving on a panel for the Kaufmann Foundation Workshop for Farmers, focusing on “How to choose the Right Farmers Market”.  The Mayor said Ida is hoping to recruit some new growers and new crops for next year’s Parkville Farmers Market.

 

Financial Report – Joe Turner and Marvin Ferguson briefly reviewed the Financial Report provided in a new format to make it easier to understand.  Mr. Ferguson asked everyone to look through the report carefully and return input, comments and questions to Mr. Turner so any necessary changes to the format can be made before the next month’s presentation.  Alderman Brooks requested that the left margin be increased to accommodate the necessary three-hole punch so all text and numbers on each page are visible.

 

Grinder Pumps – Mr. Atkinson reported that the Grinder Pump Committee met approximately ten days ago.  He said the committee does not yet have a recommendation to the board, as further study is necessary.  Mr. Turner said this is an imperative issue that he is arranging an education Work Session to address.  Mr. Turner said he expects the work session to be held on Monday, November 13th at 7 p.m. in the boardroom and added that since this is a complex and difficult issue, any board members who want to meet with staff regarding this issue should let us know.

 

Main Street Parkville – No report.

 

MARC Smoke-free Communities issue – Mrs. Butcher reported that the City of Olathe has passed a “Smoke Free Ordinance”.  She distributed a communication from “Clean Air KC” recommending points to consider when passing such an ordinance.  Mr. Rittman noted that Monday evening the City of Overland Park passed a very restrictive Smoke Free Ordinance.  Mrs. Butcher stressed that she feels it is important to proceed carefully on this issue because our businesses cannot afford a competitive disadvantage.

 

Nature Sanctuary – Mr. McCoy reported that this year’s Family Ghost Stories event in the Nature Sanctuary was a great success with 376 attendees, thanks to the help of nearly 50 volunteers, with gross proceeds of $ 1,532.  He also reported that on November 4th, 14 volunteers helped to clear brush for the new Sullivan Sanctuary. The mayor added that at next year’s Family Ghost Stories, she would like to see the Police Department have an officer start off the stories with a tale to promote public safety that children can enjoy and learn from. 

 

Railroad Museum – No report, due to no committee meeting since last update to the board.

 

MISCELLANEOUS ITEMS FROM THE BOARD

 

Brief discussion took place regarding the recent change to the “No Parking” ordinance and the existing problem at the corner of Agron and Riss Lake Drive.  City Administrator Joe Turner said he will follow up with Chief Hudson regarding this issue.

 

ADJOURNMENT

 

AT 8:57 P.M. ALDERMAN FERGUSON MOVED THAT THE MEETING ADJOURN; ALDERMAN ATKINSON SECONDED; ALL AYE; MOTION CARRIED 8-0.

 

 

Submitted by: _____________________________________

                      Assistant City Clerk Claudia Willhite, 11/16/06