These minutes should be considered a draft until they are reviewed by the Board of Aldermen. Please refer to minutes of the next meeting before certifying these minutes to be accurate either "as pub-lished" or "as corrected."
Regular Meeting
BOARD OF ALDERMEN
CITY OF PARKVILLE, MISSOURI
August 15, 2006
The meeting was preceded by an executive session in the Administrative Conference Area.
The regular meeting was called to order by Mayor Kathryn A. Dusenbery in the Board Room at 7:00 p.m.
PRESENT:
Ward 1 Alderman Deborah Butcher
Ward 1 Alderman Jim Brooks
Ward 2 Alderman David McCoy
Ward 2 Alderman Dave Rittman
Ward 3 Alderman Marvin Ferguson
Ward 3 Alderman Jeffrey Bay
Ward 4 Alderman Marc Sportsman
Ward 4 Alderman Brian Atkinson
ALSO PRESENT:
City Administrator Joe Turner
Police Chief Bill Hudson
Police Lieutenant John Moyer
Director of Public Works Jeff Rupp
Director of Community Development Sean Ackerson
Project Manager Dan Koch
City Clerk Barbara Lance
North Hills Engineering Consultant Jay Norco
For Department of the Army Corps of Engineers: John Grothaus and Brian Rast
Auditor Bruce Culley
Resident Harry Sievers
MEDIA PRESENT:
Nancy Jack for Parkville Luminary
Stacy Wiedmaier for Platte Landmark
Mike Horine for Parkville Government Channel 2
Jeff Bay asked that his name be included among those present at the August 1st meeting.
ALDERMAN FERGUSON MOVED TO APPROVE THE AUGUST 1ST WORK SESSION AND BOARD MEETING MINUTES WITH THE CORRECTION THAT MR. BAY'S NAME BE ADDED TO THOSE IN ATTENDANCE AT THE REGULAR MEETING; ALDERMAN ATKINSON SECONDED, ALL AYE, MOTION CARRIED 8-0.
The mayor opened the public hearing and asked for comments or questions. There were none. The public hearing was closed.
Mr. Grothaus introduced his associate Mr. Rast, who gave a slide presentation of the state of Rush Creek and the details of its proposed repair. Copies of the slide show pages are attached to the original of these minutes and are also available for review at the front counter in City Hall.
The total cost of the project is $1,960,919. The Corps will assume $1,000,000 of this cost, and Parkville will pay $960,919.
Mr. Rast said the start date for this project is expected to be October 16th of this year, and the completion date is anticipated to be May 15, 2007. The architect manager is HNTB Corporation.
Mayor Dusenbery repeated a question she had been asked: Why couldn't the City just divert Rush Creek and save a lot of money? Mr. Rast said he felt the cost to do that would be as much or more than repairing it. Mr. Grothaus asked where you would divert it? Maybe upstream, he said, but that would require the purchase of a lot of expensive property and then stabilization.
Mayor Dusenbery thanked Mr. Grothaus and Mr. Rast, and said we also owed a great debt of thanks to Congressman Sam Graves and Senators Jim Talent and Kit Bond.
ALDERMAN FERGUSON MOVED THAT ORDINANCE C/A 178, AUTHORIZING A CONTRACT BETWEEN THE DEPARTMENT OF THE ARMY, CORPS OF ENGINEERS, AND THE CITY OF PARKVILLE FOR THE REPAIR OF THE STREAMBANK OF RUSH CREEK, BE APPROVED FOR FIRST READING; ALDERMAN SPORTSMAN SECONDED; ALL AYE, MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT ORDINANCE C/A 178 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYE, MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT ORDINANCE C/A 178 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 178; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE OF 8-0.
Bill C/A 178 was posted on 8/11/06.
Proclamation for Mary Ellen Ford. The mayor read a proclamation congratulating Mrs. Ford on "achieving 102 years of fond memories, most of them in Parkville," and said she would present it to Mrs. Ford in the Pocket Park on August 24th. A copy of the proclamation is attached to the original of these minutes.
1995 Audit. Mr. Turner noted the full report was not ready at the last meeting, and asked aldermen if they had any questions now that they had complete audit reports. No questions were forthcoming.
ALDERMAN RITTMAN MOVED TO ACCEPT THE 2005 AUDIT PREPARED BY AUDITOR BRUCE CULLEY AS SUBMITTED; ALDERMAN BUTCHER SECONDED; ALL AYE; MOTION CARRIED 8-0.
Monthly Sales Tax Report. Mr. Turner read the figures on the reports and commented that they were somewhat better than those of the previous month. Copies of these reports will be attached to these minutes.
Ordinance to set 2006 Property Tax Rate. ALDERMAN FERGUSON MOVED THAT BILL 2301, ESTABLISHING THE 2006 PROPERTY TAX RATE AT $.6438 PER HUNDRED DOLLARS OF ASSESSED VALUATION, BE APPROVED FOR FIRST READING, ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL 2301 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL 2301 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2280; ALDERMAN RITTMAN SECONDED; ALL
AYE BY ROLL CALL VOTE; MOTION CARRIED 8-0.
Bill 2301 was posted 8/11/06.
ALDERMAN FERGUSON MOVED TO REAFFIRM ORDINANCE 2207, CODE OF ETHICS, WHICH INCLUDES A CONFLICT OF INTEREST SECTION; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.
The city clerk will submit a copy of these minutes to the Missouri Ethics Commission as required by law.
Burglary at the National. The chief said they had recovered eight clubs from the burglary at The National. Some other property stolen from The National has been located in another jurisdiction.
Assault. They had an incident with a man who beat his girl friend again, and she beat him back. He went to the hospital and while there ran away; Officer Ed Olson chased him and brought him back. He is now in jail.
NIMS training. He reported the schedule for these classes.
Forgery at Park Bank. All suspects were apprehended. Two were juveniles.
Burglary in The Bluffs. Detective Ron Canaday is working on this case; it involved jewelry.
Officer resignation. New recruit Nina Brown resigned; she was offered a full ride nursing scholarship by Vatterot College.
Request to modify exterior of 107 Main. Mr. Ackerson said the Planning Commission recommended approval of this request from Greg Hejna for his photography shop.
ALDERMAN RITTMAN MOVED TO APPROVE THE REQUEST FROM GREG HEJNA TO MODIFY THE EXTERIOR OF 107 MAIN; ALDERMAN BROOKS SECONDED; ALL AYE; MOTION CARRIED 8-0.
Sign permit applications for 6436 and 6434 N.W. Crooked Road. ALDERMAN RITTMAN MOVED THAT THE REQUESTS FOR SIGN PERMITS FROM WIND CAPITAL GROUP AND COUGAR CAPITAL BE APPROVED; ALDERMAN BROOKS SECONDED; ALL AYE; MOTION CARRIED 8-0.
Mr. Ackerson said he is working on regulations which would make it unnecessary for applications like the above to come before the Board; they would be considered by staff.
Highway 45 study September 7. Mr. Ackerson said the MoDOT meeting on May 25th was well attended. The next meeting will be held from 4-7 p.m. on Thursday, September 7th, in the Generational Room of the Platte County Community Center South in Parkville Commons. A copy of MoDOT's report is enclosed with these minutes.
Master Plan meeting August 22. Mr. Ackerson said the homework assignment from the last meeting was to bring photos of preferences in design type and design detail. He will send out an e-mail reminder.
Fee Ordinance. Mr. Rupp said they (he and Mr. Ackerson) are still working on this, and it will come back to the Board of Aldermen when it has been reviewed by the Planning Commission.
Sewer line at Cross Road (letter to Platte County Regional Sewer District). Mr. Rupp referred to the letter addressed to PCRSD in their packets. A copy is attached to these minutes. He said this agreement allows a Cross Road right of way for the Apex Plaza.
Proposed Inter-jurisdictional agreement between Platte County Regional Sewer District and City of Parkville. A draft of terms for this agreement was enclosed in meeting packets; such an agreement is needed to fund, construct, and cover future use of the sewer improvements located in the Brush Creek watershed and within the corporate limits of the City of Parkville. This draft is to advise aldermen of the need for such an agreement and to solicit their comments. A copy is attached to these minutes.
Change Orders Nos. 1 and 2 for new City Hall. Mr. Koch distributed copies of the new change orders and explained them. He said the total additional cost is $18,429.17. We had a previous Change Order No. 1 for the bonds, but that was our number. These change orders are issued by the architect. They include work to be done by the contractor and several subcontractors. These changes would provide for a better building and a more secure one.
Mr. Atkinson asked about the lines Mike Horine would run to the board room, and Mr. Koch said these changes would mean those wires would be contained in a conduit, rather than repeating the situation we have now, which has us walking on the wires. Mr. Rittman talked about using larger lines, and Mr. Koch said they went with Mr. Horine's suggestion, and the lines will be 3". Mr. Rittman approved.
ALDERMAN RITTMAN MOVED TO APPROVE THE CHANGE ORDERS; ALDERMAN ATKINSON SECONDED; ALL AYE; MOTION CARRIED 8-0.
Planned Utility Corridor. Mr. Rupp said he has been approached by utility companies suggesting Parkville initiate the use of planned utility corridors. The Platte County Regional Sewer District wanted an exclusive 20' easement, and that is not practical. Mr. Rupp suggested instead a planned utility corridor. PCRSD supports that idea. Mr. Rupp has talked to various entities and Lenexa is the only city that has done this. A P.U.C. encompasses various utilities within one easement. He has launched a 3-phase program:
The mayor thanked Mr. Rupp for his work on this issue.
ALDERMAN FERGUSON MOVED THAT BILL A-796, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL A-796 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL A-796 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-796; ALDERMAN RITTMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 8-0.
Bill A-796 was posted 8/11/06.
Friends of the Parkville Animal Shelter. No report.
Chamber of Commerce and Tourism. Mrs. Butcher said there would be an after-hours at Weichert Realty in Platte Woods on Thursday August 17th from 5-7. She reminded everyone that many Chamber members are not in business in Parkville, but they are happy to pay their dues to the Parkville Chamber and support Parkville businesses.
Channel 2/Website. Mr. Atkinson said he has talked to Channel 2 members and will try to set up a meeting in the near future. They have a problem with schedules.
Grinder Pumps. Mr. Atkinson is planning a meeting with Mr. Norco to talk about grinder pumps.
CLARB (Community Land & Recreation Board). Mr. Brooks said September 16th is the day for the new rain garden to be planted. It will be placed in English Landing Park where the walking trail comes across. If any one wants to volunteer to help, they can call Corey Miller, or call Parks Director Tom Barnard at 587-2593. They are still working on P3, the Parkville Parks Plan. Mr. Brooks resigned as chairman of CLARB because he was chosen to take the position of alderman. Vice-Chairman Corey Miller took over, but they are not sure if that is going to be permanent or temporary.
Economic Development. No report.
Farmers Market. Mayor Dusenbery said the farmers are planning another event in a couple of weeks.
Financial Report. No report. Mr. Turner said he will work on the accruals.
Main Street. Mr. Rittman said Parkville Riverfest Days is coming up the weekend after next.
He talked about fees and said he thought the four major functions would be excused from paying them - the last two events just broke even or even lost money. Parkville Days is coming up. Mayor Dusenbery said for years the City has been supplying electricity for all these events and now we're charging for electricity and cleanup costs.
Mr. Rupp said feedback from the last event indicated the problem was not with the fees but a problem within the event itself. He said CLARB spent over a year studying the fee structure and we are still on the bottom tier for shelter fees and probably that much again in labor. We spent $45,000 just in pedestal costs, he said, and then installation. (Pedestals are fixtures which carry electricity, and the park user just has to plug into the outlet.) Probably we spent about $35,000 in improving each of the larger two shelters. For years the City's parks director spent days before an event wiring for electricity. All these benefits in trail lights cost about another $50,000, he said. Mayor Dusenbery said for years it was discussed that the City had been taken advantage of electricity-wise. She said we should reevaluate fees regularly.
Mr. Rittman said his memory was that we set fees for the individual users but, if his memory is correct, the four major festivals were not to be charged.
Mr. Brooks said he didn't think there was a great problem with Jazzfest. He hasn't heard any complaints.
Mrs. Butcher said the events were being subsidized with taxpayer dollars, and then some of the events which made money gave it away in the form of scholarships and monetary gifts to other organizations. She reminded everyone that there were always increased police costs for events; no fees were charged for the extra police presence for traffic and crowd control, she said.
Mr. Rupp said the carnival has always used five days of electricity, and that's a lot of money. He said electricity is cheap for event users at $10 a pedestal.
Mayor Dusenbery said she was puzzled if the event costs were not anticipated by the sponsors. Mr. Brooks said he thought event sponsors might have thought the fees would not take effect until 2007.
Mr. Rupp said we've updated one transformer recently and bought one new one at considerable cost. He also said that group organizers have to meet one on one with staff, and they knew what the fees would be. Mr. Brooks asked him to review the significant decrease in manhours brought about by the installation of the pedestals. Mr. Rupp said he would include all that in an end-of-year report. Mr. Sportsman echoed the mayor's suggestion that we review regularly; we might be charging too little, he said.
Nature Sanctuary. No report.
MARC Smoking Issue: No report.
Railroad Museum Committee: No report.
Letter to Board of Elections regarding Sales Tax Election. Mrs. Lance said she had been asked by the C.I.D. attorney for the Olde Towne Market District to send a letter to the Platte County Board of Elections approving the choice of judges for the Sales Tax Election, which is coming up. The letter referred to a state statute which applied to property tax elections rather than sales tax elections, so she called the Board of Elections and discussed the matter with them. They agreed that the sales tax election did not require approval of the city clerk for election judges, so she decided the matter should come before the Board of Aldermen.
ALDERMAN ATKINSON MOVED TO APPROVE THE CITY CLERK'S LETTER TO THE PLATTE COUNTY BOARD OF ELECTIONS ACCEPTING THE USE OF THE PLATTE COUNTY ELECTION COMMISSIONERS FOR THE SALES TAX ELECTION; ALDERMAN BUTCHER SECONDED; ALL AYE; MOTION CARRIED 8-0.
Highway 45 expansion and improvements. Regarding these discussions, Mr. Sportsman asked if there would there be any consideration of removing telephone poles? Mr. Ackerson said he didn't know. He would assume they would discuss that, but he will find out if they intend to put utilities on the agenda.
NIMS Classes. Lt. Moyer said NIMS classes can be taken online, but the classes listed on the memo from Platte County take only two hours instead of the normal four.
ALDERMAN RITTMAN MOVED TO ADJOURN; ALDERMAN FERGUSON SECONDED; ALL AYE; MOTION CARRIED 8-0.
The meeting adjourned at 8:30 p.m.
Submitted by __________________________________________
City Clerk Barbara J. Lance - August 22, 2006