These minutes should be considered a draft until approved by the Board of Aldermen. Please check subsequent meeting minutes for such approval.
Special Meeting
BOARD OF ALDERMEN
CITY OF PARKVILLE, MISSOURI
July 18, 2006
CALL TO ORDER
Mayor Kathryn Dusenbery called the special meeting to order in the Board Room at 6:35 p.m.
Ward 1 Alderman Deborah Butcher - present
Ward 2 Alderman Dave McCoy - present
Ward 2 Alderman Dave Rittman - present
Ward 3 Alderman Marvin Ferguson - present
Ward 3 Alderman Jeff Bay - present
Ward 4 Alderman Marc Sportsman - present
Ward 4 Alderman Brian Atkinson - present
ALSO PRESENT: City Administrator Joe Turner
Police Chief Bill Hudson
Police Lt. John Moyer
Community Development Director Sean Ackerson
Project Manager Dan Koch
City Clerk Barbara Lance
Assistant City Clerk Claudia Willhite
Jay Norco, North Hills Engineering
Resident Harry Sievers
Residents Jim and Rebecca Brooks
Residents and business owners Ellen Underkoffler and Rhonda Weimer
MEDIA PRESENT: Nancy Jack for Parkville Luminary
Joyce Tsai for Kansas City Star
Stacy Wiedmaier for Platte Landmark
Jared Hoffman for Sun Tribune Newspapers
Joe Gleason for Channel 2
Mayor Dusenbery nominated James C. Brooks to fill the vacancy created by the death of Alderman Jack Friedman. Discussion was invited. Aldermen Butcher and Atkinson spoke in favor of Mr. Brooks' appointment.
ALDERMAN FERGUSON MOVED THAT BILL NO. 2293, NAMING JAMES C. BROOKS AS ALDERMAN IN WARD 1 UNTIL THE SECOND MEETING IN APRIL OF 2007, BE APPROVED FOR FIRST READING; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL NO. 2293 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY, ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL NO. 2293 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2272, ALDERMAN RITTMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 7-0.
Bill 2293 was posted 7/14/06.
The city clerk administered the oath of office to Mr. Brooks. He said he was honored to be in that seat, but he was sorry to get to it in the way it came about.
ALDERMAN FERGUSON MOVED TO ADJOURN THE SPECIAL MEETING; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.
The special meeting was adjourned at 6:52 p.m.
Mayor Dusenbery called the regular meeting to order, with all above present except Ms. Willhite,.
ALSO PRESENT: Boy Scout Chris Fellows
Helene Miller, Missouri Department of Conservation
Bill Mundy, Ducks Unlimited, to request temporary liquor license
ALDERMAN ATKINSON MOVED TO APPROVE THE MINUTES OF THE JULY 12th MEETING, ALDERMAN BUTCHER SECONDED, MOTION CARRIED BY VOTE OF 7-0.
Mr. Brooks abstained from voting on this measure, as he was not present at the July 12th meeting.
Ms. Miller commended the City and its Parks Department on what we have been doing taking care of trees. She presented a check for $10,000 in grant funds reimbursing the City for work already done.
Mayor Dusenbery asked Mr. Ackerson to present a Resolution of Support for the Board of Aldermen to consider asking the State to name Parkville as a Dream Initiative city. Mr. Ackerson thanked Mrs. Lance for helping draft it. Mayor Dusenbery read it; copy is attached to the original of these minutes.
ALDERMAN RITTMAN MOVED TO ADOPT RESOLUTION 2006-07-01 AS READ; ALDERMAN BAY SECONDED; ALL AYE; MOTION CARRIED 8-0.
Mr. Turner presented an ordinance to adopt a procedure to reschedule Board of Aldermen meetings which fall on days recognized by the City of Parkville as holidays.
ALDERMAN FERGUSON MOVED THAT BILL NO. 2294, ESTABLISHING A PROCEDURE FOR RESCHEDULING BOARD MEETINGS WHICH FALL ON HOLIDAYS, BE APPROVED FOR FIRST READING BY TITLE ONLY, ALDERMAN BAY SECONED, ALL AYE, MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL 2294 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN BAY SECONDED, ALL AYE, MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL 2294 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2273; ALDERMAN SPORTSMAN SECONDED, ALL AYE BY ROLL CALL VOTE, MOTION CARRIED 8-0.
Bill 2294 was posted 7/14/06.
Mr. Turner explained the Sales Tax Report. Copies are attached to the original of these minutes. There was some discussion about comparisons with the budget figures. A spread sheet showing figures for recent years was enclosed with the reports, and is attached to the original of these minutes.
Mr. Rittman reported that sales on all "big ticket" items are down. It is not possible to release figures on taxes generated by each business as that would violate the rules under which we obtained copies.
Mayor Dusenbery asked for a vote to amend the agenda to discuss a letter received from this PCRSD and the draft of a reply..
ALDERMAN McCOY MOVED TO AMEND THE AGENDA TO DISCUSS THE PLATTE COUNTY REGIONAL SEWER DISTRICT'S REQUEST FOR EXCLUSIVE EASEMENTS; ALDERMAN ATKINSON SECONDED, ALL AYE; MOTION CARRIED 8-0.
Mr. Norco, our consulting engineer, said he met with PCRSD that day, and they do have some reasons for this request. Sometimes it gets confusing with so many entities utilizing easements. However, he said, the implications in granting exclusive easements are great, and staff recommends we do not accept this request. There are other ways to solve the problem of crowded easements, and he will research planned utilities corridors.
ALDERMAN RITTMAN MOVED TO SUPPORT THE LETTER OF REFUSAL TO GRANT EXCLUSIVE EASEMENTS TO PCRSD; ALDERMAN ATKINSON SECONDED; ALL AYE; MOTION CARRIED 8-0.
Mr. Mundy said he is the chairman for this group, a 501(c)3 entity, and they want to include beer and light wine in the fund-raising dinner they are having in September at the Parkville Athletic Complex. Because the charge for the dinner ticket includes the beer and wine, i.e., constituting the sale of liquor, they need a temporary license to sell intoxicating liquor for consumption on the premises.
ALDERMAN ATKINSON MOVED TO APPROVE THE REQUEST FOR A TEMPORARY LIQUOR LICENSE FOR DUCKS UNLIMITED; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.
Mayor Dusenbery suggested Ducks Unlimited, which is the largest waterfowl and wetlands conservation group in the world, might want to have a float in the Parkville Riverfest parade in August. The Parkville chapter is new.
4th of July. Chief Hudson said Mike Butcher, husband of Alderman Deborah Butcher, assisted the police with traffic on the 4th of July, and he was such great help they hope they can use him again.
Platte County Connection. Lt. John Moyer said Captain Mark Owen of the Platte County Sheriff's Department, was scheduled to be present to explain this new community service, but something came up. Lt. Moyer explained this free service, which is available for pre-registration now but will not be ready until August 1st. People who sign up will be able to get traffic and other alerts, news of civic events, etc. These messages can be sent to computers, cell phones and other electronic devices. Lt. Moyer has put a link to the registration site on www.parkvillemo.com.
Mr. McCoy asked how this ties into the meetings on emergency preparedness, and Lt. Moyer said that program is based on the use of volunteers in the communities working with staff in cases of emergency. This is a completely different project established for communication - people can pick up valuable and timely information on electronic devices. The chief said the two programs could fit together nicely. Weather alerts will be on the list of alerts, along with different news announcements. The Sheriff or the City may put things into the mix - like having to close certain streets, etc. Recipients of the service may choose which categories of information they want to get.
The chief said the earlier group people remembered was the Citizen Corps and said this is not the same.
Mayor Dusenbery said this is a great program. She asked people to get the information back to their families. She asked if there were any problems with the City supporting this program. None were voiced.
Mr. Sportsman asked about burglaries at The National. Chief Hudson said they have some ideas but do not have anyone in custody yet.
Apex Plaza. Mr. Ackerson reviewed the staff analysis and related materials regarding the final plat approval for Apex Plaza. Those materials are attached to the original of these minutes, including the July 11th memo. Staff recommendations made therein are to be made part of the conditions of approval, he said.
Mr. Sievers said he felt the two trees shown on preliminary approval should be included in the final approval. Mr. Ackerson said they were not in the plan submitted by the applicant, but added because he and Public Works Director Jeff Rupp felt they should be left there during the period between preliminary approval and final approval. They cannot be included in the final plat because they are located in the middle of the applicant's driveway.
ALDERMAN FERGUSON MOVED THAT BILL 2295, APPROVING THE FINAL PLAT FOR THE APEX DEVELOPMENT, BE APPROVED FOR FIRST READING BY TITLE ONLY, ALDERMAN RITTMAN SECONDED, ALL AYE, MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL 2295 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY, ALDERMAN RITTMAN SECONDED, ALL AYE, MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL 2295 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2274, ALDERMAN RITTMAN SECONDED. ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 8-0.
Bill 2295 was posted 7/17/06.
Mr. Sievers asked that it be placed on record that trees should be planted and maintained in the development. Mayor Dusenbery said that was a good point. Mr. Ackerson said the Mitigation Committee said they have to plant trees in the first available planting season and have to maintain them for a specific period of time. If they die in that period the developer has to replace them. Mr. Brooks said Section 3 of the ordinance says the City agrees to maintain certain improvements. He asked if the City Engineer reviewed them and determined they are acceptable to the City? Mr. Ackerson said we won't approve them if we don't want them.
Sign for Ray's Inn. Mr. Ackerson said the developer, River North, e-mailed its approval of the sign.
ALDERMAN RITTMAN MOVED TO ACCEPT THE SIGN APPLICATION FROM RAY'S INN; ALDERMAN BAY SECONDED; ALL AYE; MOTION CARRIED 8-0.
Mr. Ackerson said the Community Development Department is working on an amendment to the Municipal Code to adopt B-2 sign regulations for B-4 districts. That would eliminate the need for the Board to review sign applications as long as they meet the B-2 regulations.
Master Plan Meeting. Mr. Ackerson announced the Planning Commission and the Board of Aldermen would meet together on this issue the following Tuesday, July 25, at 6:30 p.m., at the Train Depot.
Change order for sewer job. Mr. Koch said there was a change order to be approved, setting the price for the additional work done on the sewer line on Highway 9 by McGarrah Construction.
ALDERMAN ATKINSON MOVED TO APPROVE THE CHANGE ORDER FOR ADDITIONAL WORK BY McGARRAH CONSTRUCTION IN THE AMOUNT OF $6,923.39; ALDERMAN BUTCHER SECONDED; ALL AYE; MOTION CARRIED 8-0.
A copy of the change order will be filed with the original contract, passed by Ordinance C/A 170.
ALDERMAN ATKINSON MOVED TO TABLE UNTIL AUGUST 1st CONSIDERATION OF THE CHANGE ORDER FOR WORK TO BE DONE ON PLANS FOR THE COURTROOM IN THE NEW CITY HALL; ALDERMAN BUTCHER SECONDED; ALL AYE; MOTION CARRIED 8-0.
ALDERMAN FERGUSON MOVED THAT BILL A-794, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL A-794 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL A-794 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-794; ALDERMAN RITTMAN SECONDED; ALL AYE BY ROLL CALL COTE; MOTION CARRIED 8-0.
Bill A-794 was posted July 14, 2006.
Mr. Rittman asked Chief Hudson if the car repairs on the police car which collided with a deer were competitively bid. The chief said yes, but it went over about $1,400.
Mayor Dusenbery said the entries for meal expenses for the visiting mayor from Mississippi were all offset by donations.
Friends of the Parkville Animal Shelter. Mr. Bay announced there would be a September 30th fund-raising event for FOPAS. It will be a one-mile fun walk in English Landing Park. Participants will be collecting pledges for the walk. Persons wanting to register and order T-shirts for the race may pick up a registration form at the front counter of Parkville City Hall. A copy of the form is attached to the original of these minutes.
Chamber of Commerce/Tourism. Mrs. Butcher announced there would be a Business After Hours at Park Bank on Crooked Road on Thursday, July 20th.
Channel 2. No report.
CLARB. Mayor Dusenbery asked Jim Brooks, newly appointed alderman who has been chairman of the Community Land & Recreation Board, to become the liaison between the Board of Aldermen and CLARB, noting that CLARB would need a new chairman. Mr. Brooks accepted the liaison post. He said he had chaired the group for two years, and noted it was presently working on a 15-year Parks Master Plan, a vision of directions to take in the next 10-15 years. It is their intent to have a certain portion of that plan ready for inclusion in the Master Plan no later than the middle of October. That doesn't mean the vision will be 100% complete, he added. They are calling it P3 for the Parkville Parks Plan. Within the next month or six weeks, they will review the events guidelines which were published last fall.
Economic Development. No report.
Farmers Market. The mayor announced that she would be happy to accept the liaison responsibility for this activity.
Financial Report. Mr. Ferguson said they had some information in the back pockets of their packets. The Finance Committee is working on modifications of the reports. There was discussion about the 2005 audit, which is not yet complete.
Main Street. No report.
MARC No-Smoking Issue. Mayor Dusenbery said she had an article she would share with Mrs. Butcher, who is liaison on this issue.
Nature Sanctuary. Mr. McCoy said it was decided to wait until the weather breaks to do more water testing.
Railroad Museum. Mr. Ferguson said the committee would meet the next week.
Grinder Pumps. Mr. Atkinson said there would be a meeting on this subject at City Hall the following week.
ALDERMAN ATKINSON MOVED TO ADJOURN; ALDERMAN FERGUSON SECONDED; ALL AYE; MOTION CARRIED 8-0.
The meeting was adjourned at 8:00 p.m.
Submitted by ______________________________________________
City Clerk Barbara J. Lance - 7/27/06