Note:  These minutes should be considered a draft until they are approved by the Board of Aldermen at the meeting of March 21, 2006.

Regular Meeting

BOARD OF ALDERMEN

CITY OF PARKVILLE, MISSOURI

March 7, 2006

 

 

At 6:30 p.m. an Executive Session was held in the administrative area to discuss litigation, real estate and personnel under authority of RSMo 610.021(1) (2) and (3).  The mayor reported there were no announcements from that meeting at this time.

 

REGULAR MEETING

 

Mayor Dusenbery opened the regular meeting at 7:04 p.m. and asked the clerk to call roll.

 

Ward 1 Alderman Jack Friedman                   -    Present

Ward 1 Alderman Deborah Butcher               -    Present

Ward 2 Alderman David McCoy                   -    Present

Ward 2 Alderman David Rittman                  -    Present

Ward 3 Alderman Marvin Ferguson               -    Present

Ward 3 Alderman Linda Arnold                    -    Present

Ward 4 Alderman Marc Sportsman                -    Present

Ward 4 Alderman Brian Atkinson                  -    Absent with prior notice

 

ALSO PRESENT:                           City Administrator Joe Turner

                                                            Police Chief Bill Hudson

                                                            Community Development Director Sean Ackerson

                                                            Public Works Director Jeff Rupp

                                                            Dan Koch, Project Manager

                                                            City Attorney Jack Campbell

                                                            Attorney Mike Burke, Keith Billick

                                                            Terry Norwood, Janice Chronister, Todd Foster, Kendall Welch

                                                            John Miller, Michael Short, Ali Sobity           

BOY SCOUTS:                                Adam Stephens, Ryan Hosford

MEDIA PRESENT:                        Nancy Jack for The Parkville Luminary

                                                            Kelly Weiss for the Dispatch

                                                            Nick Dupont, for the Platte Landmark

                                       Joe Gleason for Channel 2

 

BOY SCOUTS

 

The mayor invited visiting boy scouts Adam Stephens and Ryan Hosford to come to the podium to introduce themselves.  Both Scouts said they were there to work on Citizenship in the Community Merit Badges for Troop 395.

      

REVIEW OF MINUTES

 

ALDERMAN McCOY MOVED TO APPROVE THE MINUTES OF THE FEBRUARY 21, 2006 BOARD OF ALDERMEN MEETING AND THE FEBRUARY 23, 2006 WORK SESSION; ALDERMAN BUTCHER SECONDED; ALL AYE; MOTION CARRIED 7-0.

 

CITIZEN INPUT

 

John Miller for Friends of Parkville Animal Shelter Auction

 

Mr. John Miller addressed the board to inform them of the Friends of Parkville Animal Shelter Auction scheduled for Sunday, May 7th at the Olde Mill, compliments of Susan Doughty.  Mr. Miller reminded the board that last year they raised $28,000, which is currently held in an escrow account for the future animal shelter and this year’s goal is over $30,000 to be raised.  Mr. Miller said they are now soliciting auction items, in addition to having started to hold garage sales on the first Thursday and Friday of each month at his home on 9 Highway.  Alderman Rittman expressed the board’s gratitude for all that they have done for animals in Parkville and said he hoped the new site will still be in Parkville.  Mr. Miller said that no other place has the same number and giving type of volunteers you find in Parkville so he also hopes the name will remain Parkville Animal Shelter but that is yet to be seen.  Alderman Arnold said she wanted to say thank you to John and Henrietta for their great ideas and hard work.  Alderman Butcher asked if they were established as a non-profit and Mr. Miller said yes, they are a 501c3.

 

Kendall Welch for Recycling Center Initiative

 

Mrs. Kendall Welch thanked the Mayor for her continued support on this issue.  She added that initially she expected to be reporting to the board on a firm location for the proposed Drop-Off Recycling Center but since the landowner rescinded his offer to use that site, changes in this project have occurred.  Mike Claggett from Deffenbaugh has offered to provide curbside recycling in Parkville without requiring any change in the regular trash hauler that customers are already using.  The price, she said, will only be $2.50 per month ($30 per year) and neighborhoods such as Riss Lake where recycling is already established will not be served by this program.  The success of recycling, she said, is highest in curbside recycling services.  Mrs. Welch said she is working on a grant application through the Mid-America Regional Council that will help with education and information distribution regarding recycling processes and programs available and the importance of recycling.  She said the grant if awarded will not reimburse any purchases made prior to July and it will cost approximately $1,000 for start-up materials for 3,000 brochures and initial necessary expenses.  Mrs. Welch also distributed a copy of MARC’s 2005 Executive Summary of a metropolitan resident survey for solid waste management that showed 85% of respondents would support environmental education in the public schools.

 

            IT WAS MOVED BY ALDERMAN RITTMAN AND SECONDED BY ALDERMAN ARNOLD TO APPROVE THE REQUEST FOR BOARD APPROVAL FOR VOLUNTARY CURBSIDE RECYCLING AND SUPPORT FOR THE GRANT APPLICATION TO PROMOTE RECYCLING EDUCATION.  MOTION PASSED BY VOICE VOTE 7-0.

                                                             

Terry Norwood new president of MARCIT

 

Terry Norwood, Janice Chronister, and Todd Foster addressed the board on behalf of MARCIT.  Mr. Norwood said that as the new president of MARCIT he hoped the board has been pleased with the service they’ve received from participation in the MARCIT program and continue to be in the future. He gave a brief presentation that explained how the self-funded insurance program was made up of a pool of government municipalities and how the program helps save communities money.  He said they have a reward program for loss control and offer incentives for communities that proactively take control of their health.  He also reported that now they are offering employment attorney services; not to replace existing city attorneys, he said, but to offer a separate set of eyes that can often be beneficial in saving money by catching errors before they happen.

 

Request from new Please Stop owner for Retail Liquor License and Sunday sales

 

Mayor Dusenbery asked the board to approve an amendment to the agenda to allow consideration of this request from the new owners of the Please Stop for a retail liquor license and Sunday sales.

Alderman Rittman moved and Alderman Butcher seconded to amend the agenda.

 

Mr. Ali Sobity was there on behalf of the Please Stop to answer any board questions.  He said that this is their 6th location and they are looking forward joining the Parkville community.

 

            IT WAS MOVED BY ALDERMAN McCOY AND SECONDED BY ALDERMAN SPORTSMAN TO APPROVE THE REQUEST FOR A RETAIL LIQUOR LICENSE AND SUNDAY SALES FOR THE PLEASE STOP CONVENIENCE STORE AND GAS STATION; ALL AYE, MOTION PASSED 7-0.

                                                                                                                                                                                                                

MAYOR’S REPORT

             

Platte County Ambulance District Update

           

Mayor Dusenbery reported that last Saturday morning was the “kick-off” for the Platte County Ambulance District initiative.  She said signs would soon be seen throughout the county to encourage voters to support this on the April 4th ballot.

                                                                                               

CITY ADMINISTRATOR’S REPORT

 

Policy/Procedure re Sale of Current City Hall

 

Mr. Michael Short provided an update on the proposed new city hall certificates of participation.  He explained that variables in construction bids have caused the delay in issuance of the proposed bonds.  Mr. Short said that staff have been working diligently on a value engineering process and now through appropriate alterations and adjustments staff have the budget for this project back down to a figure near the projected amount.  Mr. Short said he expects parameters for the resolution to be forthcoming soon.  He added that market rates have not changed.  Alderman Sportsman asked what percentage to high were the bids?  Mr. Short said approximately 3.9 in a budget that needed to be 3.4 million.  City Administrator Joe Turner said the parking garage was one of the bigger ticket items and not part of the original proposal.  Alderman Rittman said he wanted to be sure quality workmanship and materials are used because not to do so would only cost taxpayers more in the long run.  The board asked Mr. Turner to provide them with information as soon as possible on what items were in the original bid and what has been cut.

                                     

Consideration of adopting goals for City drafted from goal-setting session

 

Mr. Turner reviewed strategic goals and key objectives that were identified by the board at the goal-setting session held on October 4th.  Mr. Turner referred the board to the goals outlined in the policy report in their packets.  He said he would like to ask the board to formally adopt these goals and objectives to be followed as a guideline for staff and quarterly updates provided to the mayor and board on each key objective.  The next update, he said, would be on June 6th at which time staff will provide an action plan for establishing community policing and infrastructure at I-435.  Alderman McCoy said he would like to ask that a correction be made to the reference listed under “downtown is the heart of the community” section where the first line under that section reads “Establish a second railroad track.”  Others agreed, it should say “Broker the best possible agreement for the City of Parkville in negotiations with the BSNF regarding installment of a second set of tracks.”

 

ALDERMAN RITTMAN MOVED FOR THE BOARD TO ADOPT THE FORMAL GOALS AND OBJECTIVES AS REFERENCED IN THE CITY ADMINISTRATORS REPORT, WITH THE CORRECTION MADE AS NOTED BY ALDERMAN McCOY; ALDERMAN FERGUSON SECONDED; ALL AYE BY VOICE VOTE.  MOTION PASSED 7-0.

 

Memo re Sales Tax Report Update

 

Mr. Turner reviewed the sales tax report and pointed out to the board that the report has not been backed out yet.  He said that the figures show the city is within 2.9% of projected sales tax revenue.  Mayor Dusenbery reminded Mr. Turner of her request to be more conservative this year as he compiles projections for next year.  Mr. Turner he is planning on that as he drafts next year’s budget forecast.  It was also reported by Mr. Turner that the Platte County Commissioners have agreed to attend Parkville’s April 18th Board meeting to address the board’s concerns over recent Platte County Transportation funds disbursement changes.

 

Hiring Ordinance for new City Collector/Finance Director – Loretta Stevens  

             

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN SPORTSMAN THAT BILL 2261, TO AUTHORIZE EMPLOYMENT OF LORETTA STEVENS AS CITY COLLECTOR/FINANCE DIRECTOR BE APPROVED FOR FIRST READING; ALL AYE; MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT BILL 2261 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT BILL 2261 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2241.  ALL AYE BY ROLL CALL VOTE; MOTION PASSED 7-0.

 

Bill 2261 was posted on 03/03/06.

 

POLICE REPORT

 

Update on recent activities

 

Chief Hudson introduced Kyle McNabb whose hiring ordinance is on the agenda for consideration.  He added that they feel fortunate to have the opportunity to hire Mr. McNabb and recommended the board approve his employment as police officer.

             

Hiring Ordinance for new Police Officer – Kyle McNabb         

              

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN SPORTSMAN THAT BILL 2262, TO AUTHORIZE EMPLOYMENT OF KYLE McNABB AS POLICE OFFICER, BE APPROVED FOR FIRST READING; ALL AYE; MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT BILL 2262 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT BILL 2262 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2242.  ALL AYE BY ROLL CALL VOTE; MOTION PASSED 7-0.

 

Bill 2262 was posted on 03/03/06.

 

Chief Hudson reported that the two ordinances presented at the last meeting are on hold for careful review and possible revision.   He said he would try to have them ready for consideration at the next meeting.

           

COMMUNITY DEVELOPMENT

 

Request for approval revised preliminary development plan and revised preliminary grading plan - Apex Plaza, 45 Hwy west of Melody Lane.

 

Community Development Director Sean Ackerson provided an overview of the history of activity and communication regarding this issue. He referenced the recent communications received regarding this issue: a letter dated February 28th from Keith Billick, Senior Landscape Architect with HNTB and a letter dated March 7th from Mike Burke of King Hershey regarding the offer from Mega Industries for $6,675.00 to be used by the City for landscaping on adjacent property.  Copies of each letter, as well as the revised grading and landscaping plan distributed to the board by Mr. Ackerson are attached to the official minutes on file.  Mr. Ackerson explained that once the revised grading and preliminary development plans are approved by the board, a preliminary construction meeting will be held at which all considerations and details will be reviewed and then the stop work order will be lifted.  Following brief discussion: 

                                     

            IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN TO APPROVE THE REQUEST FOR APPROVAL OF THE REVISED GRADING AND PRELIMINARY DEVELOPMENT PLANS FOR APEX PLAZA, SUBJECT TO (1) THE ANALYSIS AND COMMENTS SET OUT IN THE FEBRUARY 3RD MEMORANDUM FROM SEAN ACKERSON, JEFF RUPP AND DAN KOCH  (2) THE LETTER DATED FEBRUARY 28TH FROM HNTB AND (3) THE LETTER DATED MARCH 7TH FROM KING HERSHEY, ALL AYE; MOTION PASSED 7-0.

 

Alderman Rittman asked for clarification on who is responsible for the care and condition of the trees after the two-year guarantee from the nursery is expired.  Mr. Ackerson said they then become the responsibility of the landowners.

 

PUBLIC WORKS

 

Project Manager Dan Koch reviewed report regarding the requested contract with Metro Asphalt Inc. for the 2006 Asphalt Overlay Program.  Mr. Koch said they recommend that this be approved with a 10% contingency to come from reserve funds in case of unexpected emergency expenditures for additional work.  There were no objections to the contingency fund.  Following brief discussion, Alderman Friedman suggested that the oldest and most difficult streets on the repaving schedule should be done first.            

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 168, AN ORDINANCE AUTHORIZING AN AGREEMENT WITH METRO ASPHALT INC, BE APPROVED FOR FIRST READING, ALL AYE; MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT C/A BILL 168 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY, ALL AYE; MOTION CARRIED.

 

IT WAS MOVED ALDERMAN FERGUSON AND SECONDED BY ALDERMAN SPORTSMAN THAT C/A BILL 168 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 168.  ALL AYE BY ROLL CALL VOTE; MOTION PASSED 7-0.

 

C/A Bill 168 was posted on 03/03/06.

 

Hiring Ordinance for Michael Day as Seasonal Landscaper

                                     

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT BILL 2263, TO AUTHORIZE EMPLOYMENT OF MICHAEL DAY AS SEASONAL LANDSCAPER, BE APPROVED FOR FIRST READING; ALL AYE; MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN RITTMAN THAT BILL 2263 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALL AYE, MOTION CARRIED.

 

IT WAS MOVED BY ALDERMAN FERGUSON AND SECONDED BY ALDERMAN SPORTSMAN THAT BILL 2263 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2243.  ALL AYE BY ROLL CALL VOTE; MOTION PASSED 7-0.

 

Bill 2263 was posted on 03/03/06.

                       

ACCOUNTS PAYABLE A-785

 

ALDERMAN FERGUSON MOVED THAT BILL A-785, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN McCOY SECONDED; ALL AYE; MOTION CARRIED.

 

ALDERMAN FERGUSON MOVED THAT BILL A-785 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.

 

ALDERMAN FERGUSON MOVED THAT BILL A-785 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-785; ALDERMAN RITTMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 7-0.

 

Bill A-785 was posted on03/02/06.

                                                   

COMMITTEE REPORTS

 

Ad hoc Ambulance Committee –  Already reported. 

 

Chamber of Commerce/Events – Mrs. Butcher reported that the next business after-hours event would be at H&R Block at the Parkville Commons and that the second annual Up Hill Mini Golf event will be held April 20th and sponsorships are still available.  She also provided a brief report on the March 1st Tourist Advisory Board meeting.  She said that year-end outcome measurements showed bookings and group sales were well up over 2004 however staff cuts are meaning that critical planning and alternatives for funding are needed.  She also said that the Kansas City Parks and Recreation department feels that the I-29 corridor in Platte County would be a good location for a future regulation size ice hockey arena and this is welcome news for Platte County.

 

Channel 2 and Website – No report. 

 

Community Land and Recreation Board  -  Mrs. Arnold reported that the Jazzfest committee will be meeting Thursday evening at 6 p.m. and CLARB has a meeting set for Wednesday evening at 7 p.m.

 

Economic Development Committee – No report.

 

Farmers Market – No report.

 

Financial Report –   No report.

  

Main Street Parkville –  No report.

 

MARC Smoke-free Communities issue – No report.

 

Nature Sanctuary – No report.

 

MISCELLANEOUS ITEMS FROM THE BOARD

 

Alderman Sportsman said he needed to bring up the issue of substantial blasting complaints affecting Wards 4 and 2.  He added that the blasting seems more intense recently and he recommended that management staff from Hunt Martin Materials need to provide information at minimum quarterly that shows where they are blasting and related information.  He also said we need to make arrangements for expert testimony that we are being told accurate information.  Discussion followed regarding seismographs being placed in rotating positions, including the dam in Riss Lake.  City Administrator Joe Turner said he has placed calls to Hunt Martin and learned they have a new plant manager named Leon Osborn.  Mr. Turner said he has a call in to Mr. Osborn.  Mr. Sportsman requested that staff put an information packet together showing the history timeline, related activity, complaints and other data.  Mr. Turner said he would arrange that and he planned on having a work session with Hunt Martin officials attending to address these concerns as soon as it can be arranged.

 

Mr. Turner then brought up the issue of the pothole between the post office and The Skillet restaurant.  Discussion followed regarding the best way to address the problem and City Attorney Jack Campbell said to go on the property to fix the hole requires the landowner’s permission.  Mr. Campbell then suggested he should have staff brief him on the issue to help find the most appropriate and effective resolution.

 

ADJOURNMENT

 

ALDERMAN RITTMAN MOVED THAT THE MEETING ADJOURN; ALDERMAN BUTCHER SECONDED; ALL AYE; MOTION CARRIED 7-0.

 

The meeting adjourned at approximately 8:45 p.m.

 

Submitted by: _____________________________________

                      Assistant City Clerk Claudia Willhite, 03/14/06