These minutes should be considered a draft until approved by the Board of Aldermen.

Regular Meeting

BOARD OF ALDERMEN

CITY OF PARKVILLE, MISSOURI

February 21, 2006

CALL TO ORDER

Mayor Kathryn A. Dusenbery called the meeting to order in the Administrative Conference Area at 6:00 p.m.

Ward 1 Alderman Jack Friedman - present

Ward 1 Alderman Deborah Butcher - present

Ward 2 Alderman David McCoy - present

Ward 2 Alderman Dave Rittman - present

Ward 3 Alderman Marvin Ferguson - present

Ward 3 Alderman Linda Arnold - present

Ward 4 Alderman Marc Sportsman - present

Ward 4 Alderman Brian Atkinson - present

ALSO PRESENT: City Administrator Joe Turner

City Attorney Jack Campbell

Public Works Director Jeff Rupp

Community Development Director Sean Ackerson

ALDERMAN FERGUSON MOVED TO GO INTO EXECUTIVE SESSION TO DISCUSS LITIGATION, REAL ESTATE, AND PERSONNEL UNDER AUTHORITY OF RSMo 610.021 (1) (2) and (3); ALDERMAN BUTCHER SECONDED; ALL AYE; MOTION CARRIED.

Discussion ensued.

ALDERMAN FRIEDMAN MOVED TO RETURN TO OPEN SESSION, ALDERMAN McCOY SECONDED; ALL AYE; MOTION CARRIED, MOTION CARRIED.

The meeting resumed in open session in the Board Room at 7:00 p.m, with all above present, and also the following:

Police Chief Bill Hudson

Project Manager Dan Koch

Attorney Mike Burke of King Hershey for Apex contractor

Architect Keith Billick of HNTB for Apex

Gordon Carlson of Parkville Heights Subdivision

Scott McRuer requesting extension of parking area, 1315 Highway 9

David Rein of Blackwell Sanders Peper Martin

Boy Scouts present: From Troop 395,

all working on merit badges for Citizenship in the Community::

David Appleberry

Daniel Cochran

Michael Jones

Lucas Okarny

Jason Puder

Joey Sheets

Media present: Nancy Jack for Parkville Luminary

Kim Bui for Kansas City Star

Kelly Weiss for Dispatch Tribune

Nick Dupont for Platte County Landmark

Mayor Dusenbery said they started the meeting in open session upstairs and then went immediately into executive session to discuss litigation, real estate, and personnel under the authority of RSMo 610.021 (1) (2) and (3). There was nothing to report coming out of that session, which will be resumed after this meeting is over.

ALDERMAN ATKINSON MOVED TO APPROVE THE MINUTES OF THE WORK SESSIONS AND THE REGULAR MEETING OF FEBRUARY 7, 2006; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.

Mayor Dusenbery asked for nominations from each ward for the Ethics Commission. Mr. Friedman and Mrs. Butcher nominated Ellen Underkoffler for Ward 1; Mr. McCoy and Mr. Rittman nominated Neil Davidson for Ward 2; Mr. Ferguson and Mrs. Arnold nominated Brenda Davis for Ward 3; and Mr. Sportsman and Mr. Atkinson nominated Ross Taylor for Ward 4. Terms of the various members shall be determined by lot at the first meeting of the Ethics Commission.

ALDERMAN FRIEDMAN MOVED TO APPROVE THE ABOVE NOMINATIONS; ALDERMAN ATKINSON SECONDED; ALL AYE; MOTION CARRIED 8-0.

Reserve Funds. Mr. Turner said as of December 31, 2005, the amount in the reserve fund was approximately $361,995.00, a significant gain from the $309,000 in the fund as of the first of last year.

Rush Creek Erosion. Mr. Turner asked Mr. Rupp to report on this issue. Mr. Rupp said at first cost estimates for this project were $552,500 in federal funds, and $297,500 in local funds; costs have escalated, and the estimated total cost is now between $1.8 million and $2.0 million, with our share between $930,000 and $980,000. He said a portion of the Capital Improvement funds has been reallocated to pay for our share of these costs. Instead of 65/35%, our share is whatever is left over after the federal share of $1 million is paid.

We are now being asked to sign a letter of intent to move the project forward, Mr. Rupp said, and using the figures shown above, we would be obligated to pay almost $1,000,000. Additionally we have had emergency repair costs to the Rush Creek and the White Alloe embankments that were charged to the Capital Improvements fund. That figure is $120,418. Adding that to $940,004 (the working figure being used by Treasurer Steve Berg) that means we will need $1,060,418 from the 2004 Capital Improvement funds.

Mr. Atkinson protested signing the letter of intent when we don't have the money in hand. Mayor Dusenbery and Aldermen Friedman and Butcher made arguments that we have to go ahead with this or we will lose more of the land in the park. Mr. Rupp pointed out that a water line and a sewer line cross through the park there and both could be threatened, and the bridges would be in danger, if we lose more land to erosion.

Mayor Dusenbery said we need to keep the pressure on our federal officials, Congressman Sam Graves and Senators Jim Talent and Christopher Bond. She said the local Corps of Engineers has been great and have tried to help all they can.

ALDERMAN FRIEDMAN MOVED THAT MR. TURNER BE AUTHORIZED TO SIGN THE LETTER OF INTENT; ALDERMAN RITTMAN SECONDED; AYE - ALDERMAN ARNOLD, BUTCHER, FERGUSON, FRIEDMAN, McCOY, RITTMAN, SPORTSMAN; NAY - ALDERMAN ATKINSON; MOTION CARRIED 7-1.

Additional responsibilities for receptionist. Mr. Turner said that as a result of Justin Kuder's resignation, Receptionist Kathy Christopher was asked to assume the additional responsibilities of handling the human resource duties. She has agreed. He is giving her a 5% increase and bumping her up one grade in the salary schedule. He is working on getting a Park University intern to work part-time (2-3 hours 3-4 days a week) to free up Ms. Christopher's time.

Mr. Friedman asked where she would work when she performs her human resource duties. Mr. Turner said they would have to work that out. Mr. Sportsman asked if she would continue with those duties when a new collector is chosen. Mr. Turner said yes. Eventually the new collector would supervise Ms. Christopher's position.

ALDERMAN FERGUSON MOVED THAT BILL 2258, APPROVING MS. CHRISTOPHER'S ADDITIONAL RESPONSIBILITIES AND INCREASED COMPENSATION, BE APPROVED FOR FIRST READING; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2258 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2258 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2238; ALDERMAN FRIEDMAN SECONDED; MOTION CARRIED 8-0 BY ROLL CALL VOTE.

Bill 2258 was posted 2/18/06.

Lease/Purchase for new City Hall and Sale of present City Hall. Mr. Turner said the lease/purchase document is not ready for Board consideration. He would like to start the process of selling the present City Hall just in case we do decide to move to a new location, and he asked for help from a couple of aldermen in drawing up a recommendation to the full Board on procedures for selling this building. Mr. Friedman and Mrs. Butcher volunteered.

Park University website. Mr. Turner reported that Park's website will feature election information, and each candidate for office has been invited to prepare an article stating their qualifications and their plans for the city. He suggested we have a link from our website. The mayor said she and her opponent have already done their articles.

Work Session to update aldermen on proposed development of intersection at I-435 and M-45. Mr. Turner said there would be a meeting the next night for this purpose. Mayor Dusenbery said she would also like to talk about Platte County special road taxes.

Chief Hudson said crime is up 51%, but clearance of crimes is up 54%. The reason for the increased crime statistics is that larcenies, i.e., shoplifting, comprise the greatest number of offenses. He said this merchant has a great video system which helps in apprehending the suspects.

Mr. Sportsman said it is a great report, and he appreciated it, but he would like to have something done to promote crime prevention.

Chief Hudson said our officers check for unlocked doors at residences and businesses. Many doors are found to be unlocked. He sent out letters about unlocked cars with keys left in them, and for a while those thefts went down.

Mayor Dusenbery suggested that letters of caution from the chief go to all residents in neighborhood newsletters through the Neighborhood Coalition.

Mr. Sportsman talked about the increase in crime. Chief Hudson said because of the new grocery store's ability to spot shoplifters, there may not be as much of an increase in crime as an increase in detection and apprehension of shoplifters.

Mr. Sportsman asked the chief to come up with a planned strategy of crime prevention and identify what role residents play or could play in it.

Discussion ensued on under staffing in the Police Department, and on what could be done to recruit more officers.

Deer Hunt. Chief Hudson said dates for the deer hunt have been set for December 11-17 and January 2-8. He will double check to make sure these are not school vacation dates.

Wreck Running Ordinance. This ordinance was enclosed in packets for review only and will be presented at the next meeting for consideration. Mr. Rittman thanked the chief for writing it. It is simple and concise, he said. He had a recommendation for the rotation of tow companies. Chief Hudson said calls made by police to tow truck companies (as opposed to calls made by or requested by vehicle owners) are limited to several local companies, and these calls are rotated.

Mr. Rittman referred to the definition of various vehicles, and spoke of lawn tractors, which are sometimes used on streets, and of motor scooters. He said right now there is no legal description for these vehicles. Mayor Dusenbery said she attended a session on vehicles of this type at the Missouri Municipal League meeting last year, and other cities have a lot of trouble with them, including golf carts, but Parkville does not.

APEX Development. Mr. Ackerson referred to the application made by APEX to change the previously approved plan for Apex Plaza, located on Highway 45 west of Melody Lane. Because of the grading done recently on the property, a committee has been set up to recommend steps to mitigate the damage done at that time. That committee has met twice.

Mayor Dusenbery thanked everyone who has been at these meetings - aldermen, residents and staff.

Since the last meeting of the committee, Mr. Ackerson said, he has received two letters, one from Miller's Nursery and the other from HNTB, the architectural firm with which APEX has contracted. Mr. Billick was present that night, as was Mr. Burke, attorney for the contractor for APEX.

Mr. Burke said he was there on behalf of the contractor. He said he thought they were in agreement on where we want to end up. Their preference would be to sit down with City officials and staff at their convenience to work through some of these issues. Mr. Ferguson said he appreciated their willingness to do that.

Mr. Ackerson will organize the meeting. Mr. Ferguson said he would be there, along with the others on the Mitigation Committee and whatever Board members want to attend.

Mr. Rittman asked that a landscape plan with the landscape architect's name to be furnished to the Board of Aldermen. Mr. Burke affirmed that would be done.

Mayor Dusenbery said Rotary will take out the big tree in the triangle at East and First Streets to put the new clock in there. Mayor Dusenbery said APEX could move it to the site of APEX Plaza if they want.

Mr. Carlson asked if the plan would be voted on by the Board. Mayor Dusenbery said yes.

Mr. Campbell said there's a lot of money involved in this project on both sides and suggested the meeting be held as soon as possible.

ALDERMAN McCOY MOVED THAT THE REVISED DEVELOPMENT PLAN BE ACCEPTED; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED 8-0.

Amend Chapter 463 dealing with free-standing signs in B-1, B-, I-1, and I-2 districts. Mr. Ackerson that this ordinance would set forth the maximum heights and widths for these signs.

ALDERMAN FERGUSON MOVED THAT BILL 2259, AMENDING CHAPTER 463 TO SET FORTH MAXIMUM HEIGHT AND WIDTH FIGURES FOR FREE-STANDING SIGNS, BE APPROVED FOR FIRST READING BY TITLE ONLY; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2259 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2259 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2239; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE, MOTION CARRIED 8-0.

Bill 2259 was posted 2/18/06.

Proposed final plat for Parkville Commons 7^th Plat, Lots 11 and 13 (including new City Hall on Lot 11). Mr. Ackerson said the Planning Commission recommended approval of this plat subject to the Board's acceptance of easements and rights of way to be dedicated. He noted that River North (the developer) had submitted a new plat incorporating changes they were asked to incorporate.

Mr. Sportsman said he didn't know how often the Police Department was included in the plan reviews to alleviate accidents at 63^rd and Lewis Streets. Chief Hudson said most of the accidents there are caused by people backing out of parking spaces. That is the #3 cause of accidents. He added that Mr. Ackerson is very good about bringing things to them and asking for input from the Police Department.

ALDERMAN FERGUSON MOVED THAT BILL 2260, APPROVING THE FINAL PLAT OF THE 11^TH PLAT OF PARKVILLE COMMONS, BE APPROVED FOR FIRST READING; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2260 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2260 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2240; ALDERMAN RITTMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 8-0.

Bill 2260 was posted 2/18/06.

Amendment to previously approved plan in B-4 District. Mr. McRuer asked for an addition to his three parking spaces at 1315 East Street. Discussion ensued.

ALDERMAN RITTMAN MOVED TO APPROVE THE AMENDED PLAN FOR MR. McRUER, SUBJECT TO STAFF RECOMMENDATIONS; ALDERMAN McCOY SECONDED; ALL AYE; MOTION CARRIED 8-0.

Application for exterior changes and sign permits for Conoco, 11019 N.W. 64^th Street (a.k.a Crestridge Center). Pictures of the site were shown and it was noticed there was a sign on the grounds of this business advertising Floor Decor Center. It was agreed that was a non-conforming off-premise sign and action will be taken to have it removed.

ALDERMAN ATKINSON MOVED TO ACCEPT EXTERIOR CHANGES AND SIGNS AT THE CONOCO GAS STATION AND CONVENIENCE STORE; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.

2006 curb and sidewalk program. Mr. Koch presented the program. Mr. Sportsman asked if the City had been happy with work done previously with the contractor, K&M Concrete Company. Mr. Koch said yes.

ALDERMAN FERGUSON MOVED THAT BILL C/A 167, A CONTRACT WITH K&M CONCRETE COMPANY FOR CURB AND SIDEWALK REPAIRS FOR 2006, AND FOR SPECIFIC REPAIRS TO BE DONE IMMEDIATELY IN RISS LAKE AND PINECREST, BE APPROVED FOR FIRST READING..

Mr. Friedman asked about curbs and sidewalks in March IV First Addition on the west side of Bell Road. He thought they used to be on the sidewalk program, and wanted to know what happened. Mr. Rupp said we're now doing curbs and sidewalks in the same manner we're doing street projects. He couldn't recall where N.W. 60^th stood on the list, but they are doing a rating system for that. Mayor Dusenbery asked Mr. Rupp to bring a complete list to the next meeting.

ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 167 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 167 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 167; ALDERMAN RITTMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 8-0.

Bill C/A 167 was posted 2/18/06.

ALDERMAN FERGUSON MOVED THAT BILL A-784, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-784 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-784 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-784; ALDERMAN RITTMAN SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Bill A-784 was posted 2/18/06.

Ad Hoc Ambulance Committee. Mayor Dusenbery said there is a kickoff plan. Information dissemination will be done. She will have another report at the next meeting.

Chamber of Commerce/Tourism. Mrs. Butcher reported on the area marketing situation. She said they did allow us that second grant. Funds for a brochure won't be available until July 1^st. The decision we need to make is to go ahead with rack cards, maybe small ones and maybe a larger one in July? She said on October 7^th they had eight people come in at the Power Plant. These people had a wonderful time. We will have a nice article in Southern Living in March.

Channel 2. No report.

CLARB. Mrs. Arnold could not be present for the last meeting, but thanked Harry Sievers for providing the minutes. They were included in the meeting packets.

Economic Development Committee. No report.

Farmers Market. No report.

Finance Committee. ALDERMAN FERGUSON MOVED THE REPORT OF DECEMBER 31^ST 2005 BE APPROVED AS PUBLISHED; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.

Mrs. Lance pointed out that this report is preliminary, and there would be a later one which should be approved and published.

Mr. Turner said the audit will be coming up. Bruce Culley will be working with Justin Kuder to get it done. Mr. Turner said Mr. Kuder's compensation for that is being worked out.

Main Street Parkville. Mr. Rittman said the downtown merchants are working on a tax program. Mayor Dusenbery said a meeting would be held the next day. She observed that she had not been the one to set it up, and she felt these meetings should never be held on any day but Monday, as many of the shops are closed on that day, leaving their owners free to attend meetings. Mr. Hutsler came to the podium and said it was the first meeting for the Improvement District. He agreed that meetings should be held on Mondays. The agenda is to discuss a five-year plan.

MARC Smoke-Free Issues. No report.

Nature Sanctuary. Mr. McCoy said Jim Reed gave a hike and only one person showed up TO go with him.

Play at Park University. Mayor Dusenbery urged people to attend the current play at Park University. Former collector Justin Kuder has a major part in it, and it's a great production.

MARC meeting. Mr. Friedman said he attended a meeting on eminent domain. It was very informative. Anyone interested can get handouts from him.

Platte County Awards. Mr. Friedman said the county was given awards for parks and recreation (principally the trail and the community centers) and the current commissioners took credit for them. He said former Commissioners Steve Wegner, Michael Short, and current Presiding Commissioner Betty Knight are the ones who pushed the trail through and Mr. Wegner and Mr. Short should be recognized. Mr. Plunkett and Mr. Pryor actually fought against it.

ALDERMAN SPORTSMAN MOVED TO ADJOURN TO EXECUTIVE SESSION; ALDERMAN

FERGUSON SECONDED; ALL AYE; MOTION CARRIED 8-0.

Aldermen reconvened in the Administrative Conference Area at 8:50 and went immediately into executive session.

Discussion ensued.

ALDERMAN McCOY MOVED TO ADJOURN TO OPEN SESSION; ALDERMAN BUTCHER SECONDED; ALL AYE; MOTION CARRIED.

There was nothing to announce coming out of executive session.

ALDERMAN ATKINSON MOVED TO ADJOURN; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED.

The meeting was adjourned at approximately 9:50 p.m.

Submitted by City Clerk Barbara J. Lance 2/28/06 __________________________________