This document should be considered a draft until it is approved or corrected at the next meeting of the Parkville Board of Aldermen.
Regular Meeting
BOARD OF ALDERMEN
CITY OF PARKVILLE, MISSOURI
September 20, 2005
CALL TO ORDER
Mayor Kathryn A. Dusenbery called the meeting to order at 7:00 p.m.
Ward 1 Alderman Jack Friedman - ABSENT because of illness
Ward 1 Alderman Deborah Butcher - present
Ward 2 Alderman David McCoy - ARRIVED AT 7:07 p.m.
Ward 2 Alderman Dave Rittman - present
Ward 3 Alderman Marvin Ferguson - present
Ward 3 Alderman Linda Arnold - ABSENT with prior notice
Ward 4 Alderman Marc Sportsman - present
Ward 4 Alderman Brian Atkinson - present
ALSO PRESENT: City Administrator Joe Turner
Community Development Director Sean Ackerson
Police Lt. John Moyer
City Clerk Barbara Lance
Residents Mike Horine and Anna Jaffe, Curious Eye Productions
Resident Tom Hutsler
Tony Borchers for The National
MEDIA PRESENT: Mike Horine, Anna Jaffe and Joe Gleason for Channel 2
Marte Zirschky for Platte Dispatch
Nancy Jack for Parkville Luminary
ALDERMAN FERGUSON MOVED TO APPROVE THE MINUTES OF THE 9/6/05 WORK SESSION AND THE 9/6/05 REGULAR MEETING OF THE BOARD OF ALDERMEN; ALDERMAN BUTCHER SECONDED; ALL AYE; MOTION CARRIED 5-0.
Constitution Week Proclamation. Mayor Dusenbery read and signed a proclamation for Constitution Week submitted by the Daughters of the American Revolution. It is attached to the original of these minutes.
Parkville Days Riverfest and MSPA. Mr. Hutsler presented the figures for the Parkville Days Riverfest event held in August. A net profit of $8,323.91 was made. This event was sponsored by the Main Street Parkville Association under the umbrella of the Parkville Community Development Commission. Mr. Hutsler also submitted a statement of accounts for the Main Street Parkville Association. That statement shows a deficit of $245.69.
Mayor Dusenbery reminded Mr. Hutsler that the event was to give $1,000 for English Landing Park. He said yes, for the playground fund. Mrs. Butcher said she thought the inflatable toys that were brought in for Parkville Days were the least costly and the most entertaining for the smaller children. Mr. Hutsler said they were supplied by Wacky Banana. He thanked Mayor Dusenbery for participating in the Dunking Booth. The statements for Parkville Days and for MSPA are attached to the original of these minutes.
ALDERMAN McCOY ARRIVED AT 7:07 P.M.
Hurricane Relief. Mayor Dusenbery spoke of the trip to Ocean Springs and elsewhere in Mississippi undertaken by a contingent from Parkville. She said State Rep. Jason Brown went with them, and she had asked him to be at this meeting, but he had a family commitment. Parkville Police Sergeant Jon Jordan and his son Jeramey, who also made the trip, were also unable to attend. The mayor said she was very proud of all of them, and they were true ambassadors of the City of Parkville.
Ms. Jaffe said it was hard to put into words what they experienced. She and Mike Horine shot video of the results of Hurricane Katrina, and she said it was still a rough cut, but they wanted to show those present that night what it was like. There was footage of Ocean Springs, Biloxi, Long Beach, and a small town in Alabama. Their first stop was at the Ocean Springs Police Department with the uniforms and supplies Sgt. Jordan brought for them. They took only what they needed and asked them to take the rest to another police department which needed supplies.
Ms. Jaffe said there are no facilities to sort used clothing, so she suggested it not be sent again. The footage included words from Ocean Springs Mayor Connie Moran, who expressed gratitude for Parkville's help. The executive director of the Ocean Springs YMCA was interviewed, and said his home literally floated away, so he went to his son's home, which burst into flames. Nevertheless, he was still on the job trying to help others. Ms. Jaffe and Mr. Hutsler emphasized how welcoming the residents were and how concerned about their visitors having food and a place to sleep.
Another survivor, Ms. Jaffe said, had the presence of mind to keep his camera above the water, which rose almost to his chin, and continued to shoot pictures. His dog was sitting on a sofa which was floating in the floodwater on the second floor of the house.
Mr. Horine and Ms. Jaffe (Curious Eye Productions) shot almost twenty hours of film there. Their goal was to portray some of the places network TV had not covered. Ms. Jaffe said that everyone who went down worked hard and constantly. And everywhere they went they heard thank you, thank you.
Mayor Dusenbery said she wants people to know that the needs in Ocean Springs change constantly. They will not be taking any more used clothing, she said, but will give it to local charities. New clothing is okay but needs to be separated by size and clearly marked as to what it is. Right now the need is for bleach, shovels, rakes and cleaning supplies. The next trip will probably take place around the end of September or the first weekend in October, and the mayor hopes to be among those going down.
Ms. Jaffe said there is a place which will pay for used clothing by the pound, and one could take those funds and donate them to hurricane relief. Mayor Dusenbery asked her to work with Kathy Christopher at the front desk, who is working really hard to assist in this drive.
Mrs. Butcher said the Park Hill School District sponsors shopping opportunities for students a couple of times every year, and suggested donors call them. She thinks they do accept gently used clothing.
Mr. Hutsler said Northland Tow started this whole effort, and D. J. Adams and John Adams of Northland Tow deserve the credit. He also spoke highly of the work done by Jason Brown and Sgt. Jordan and his son. He said Anna and Mike not only filmed for 12-14 hours a day but helped unload the trucks. He said the Asian community is strong in that area, and they were among the last to get help. He and Ms. Jaffe said churches, clubs like Rotary, etc., and small towns were the ones who brought in 95% of the supplies. Mr. Hutsler said Russia and China gave hundreds of tents and generators. The homeless and the workers are housed in tent cities. The National Guard was everywhere, helping in all situations. There were 56 Missouri State Troopers there for about ten days, helping out.
North Kansas City Hospital has donated $1,400 for gas for the next trip.
The mayor asked if any aldermen wanted to go down the next time. Mr. Rittman said if it can be worked out he would like to go.
Mrs. Butcher asked about the possibility of adopting families in Ocean Springs. Mayor Dusenbery said she would talk it over with Mayor Moran. Ms. Jaffe said these are very proud people, and it's very hard for them to accept help from anyone. Most are very quick to tell you of the needs of others rather than their own.
The mayor said they are working on helping the artists, maybe bringing them up here to display their wares, as they will be struggling in that economy.
Missouri Municipal League Dinner in Harrisonville: Mayor Dusenbery asked aldermen to let Barbara Lance know if they want to attend this October 20th dinner.
Reply to Auditor's Management Letter: Mr. Turner asked the board to review the reply to the auditor's letter. Auditor Bruce Culley had strongly suggested implementing a purchase order system to better track our expenditures. Presently, he said, we don't record an expense until we get the invoice.
Policies and Procedures: Mr. Turner will be drafting a Policies and Procedures Manual. It is pretty labor-intensive. Target date to finish that is 2006.
Training and Cross-Training The auditor feels staff needs to attend more workshops, especially Collector Justin Kuder. Mr. Turner will schedule these within the next year or so. The accounting staff consists of Mr. Kuder and Treasurer Steve Berg. Mr. Berg will start working more hours so he can be more of a backup for Mr. Kuder.
Fixed Asset and Depreciation Schedule: Mr. Turner said we need to purchase software from Incode. Mr. Kuder will be learning that and using it.
ALDERMAN McCOY MOVED TO APPROVE THE REPLY TO THE AUDITOR'S MANAGEMENT LETTER; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED 6-0.
ALDERMAN FERGUSON MOVED THAT BILL C/A 157, AUTHORIZING THE PURCHASE OF SOFTWARE FROM INCODE AND ANNUAL SOFTWARE MAINTENANCE , BE APPROVED FOR FIRST READING; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL C/A 157 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL C/A 157 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 157; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 6-0.
Bill C/A 157 was posted 9/16/05.
Mr. Turner reminded aldermen about the goal-setting session set for October 4th at 5 p.m. At 7 p.m., he said, there would be a break to hold a Board of Aldermen meeting to take care of any necessary business. The goal-setting session would resume as soon as that is over. This will all take place at the depot. Dr. Carol Nalbandian will be the facilitator for the goal-setting session. He asked aldermen to come to the session with some ideas of what they want to see in Parkville in the next year or two. He will FAX task lists to them.
Missouri Municipal League Annual Meeting: Mr. Turner said he, Mayor Dusenbery, Alderman Butcher and City Clerk Lance attended this meeting in Tan-Tar-A the week before. He attended a couple of interesting sessions. One was on the Sunshine Law. Laws governing the conduct of public officials are kind of interesting, he said. If he would appoint his grand-nephew or grand-niece to a position he would lose his job but that person would get to keep his/her job. If the Board of Aldermen appointed that person they would lose their positions and that person would get to keep his/her job. This applies not only to staff positions but to committee appointments.
Mr. Sportsman asked Mr. Turner if there is any way to report on the meeting, i.e., educate aldermen on what Parkville participants learned from the various sessions. Mr. Turner said the material was so detailed and so legal he didn't see how it could be described. There are technical programs that cities can use for financing projects, which made us aware of some of the projects we're working on. We would need to have someone come in and do an orientation on some of these things. They would tell us the best way to do them in a way we can understand.
Mr. Sportsman asked if there was a way to get the key points from the sessions Mr. Turner and his colleagues attended across to the Board.
Mrs. Butcher praised Kevin O'Keefe, who was the speaker on Laws Governing Conduct of Missouri Public Officials. He is an attorney in Clayton, Missouri. Mayor Dusenbery agreed with Mrs. Butcher, saying Mr. O'Keefe is an excellent public speaker, and she'd like to have him come to Parkville sometime when we need to have ethics rules repeated.
Mrs. Butcher said there was discussion about what cities can do, specifically at this time of hurricane devastation in southern communities. She said one city said they wrote a check for hurricane relief, and the moderator said they can't do that. The only way a city can give money or any other consideration to a person or even a charitable entity is in return for a service provided, one that is covered with a contract. (Parkville's hurricane relief is being done solely with donations.)
Mrs. Lance reported that one of the sessions she attended was on lobbying. She learned that the MML would soon initiate a system to notify member cities of pending legislation so our officials could comment on it before it is voted upon. The MML will summarize these comments for legislators. This system will rely largely upon e-mail correspondence.
Mayor Dusenbery reported that she attended the session on Go Carts, Golf Carts, Mini-Motor Bikes, ATV's: How to Keep Them Off City Streets, and found that other small cities have a real problem with golf carts, because elderly residents buy them to drive on the streets. Another session she attended was Living in the Public Eye: Balance between Family, Work and City, and found it interesting.
Mrs. Butcher reported on the Telecom Taxes session. She said it was so well attended they ran out of handouts. MML e-mailed information to her after the meeting. She will send copies to other aldermen. Missouri State Senator John Griesheimer of District 26 spoke, she said, and promised to correct five words that were included in House Bill 209 in error. He was among those legislators who worked to thwart the efforts of wireless phone lobbyists to do away with taxes altogether.
Mrs. Lance reported that an earlier Board of Aldermen, which included Alderman Ferguson, passed Ordinance 732, levying an occupation license tax on exchange telephone service on 8/15/78, and new state law recognizes the phrase "exchange telephone service" as valid when considering if a city should receive taxes from wireless companies. Ordinance 732 and House Bill 209 are available for review in the city clerk's office.
Mayor Dusenbery encouraged aldermen to attend when the next session is held, which will be in St. Louis, and said she hopes all will attend when it is again held in Kansas City.
The Greens III at Crooked Road: Mr. Ackerson spoke of the request for approval of a proposed final development plan at The Greens III at Crooked Road (Greens at Crooked Road - Phase 3). He said the applicant is proposing a 4,000 square foot office building on Lot 2 (6430 Crooked Road). It is zoned B-4. Staff and the Planning Commission recommend approval subject to proposed modifications to approved preliminary development plans, resolution of any remaining issues from the preliminary review comments, and any other conditions set forth by the Board of Aldermen.
Mayor Dusenbery thanked Community Development Administrative Assistant Paula Puszczewicz for assembling all the documents for the Board's consideration.
ALDERMAN FERGUSON MOVED TO APPROVE THE FINAL DEVELOPMENT PLAN FOR THE GREENS III AT CROOKED ROAD (GREENS AT CROOKED ROAD - PHASE 3); ALDERMAN ATKINSON SECONDED; ALL AYE; MOTION CARRIED 6-0.
Final Plat and Final Development Plan for The Timbers at The National, Phase 1, (The National 16th Plat): Mr. Ackerson said the Planning Commission reviewed this plat and concluded it was consistent with the preliminary development plan and approved it subject to acceptance of certain conditions.
ALDERMAN FERGUSON MOVED THAT BILL 2233, APPROVING THE FINAL PLAT OF THE TIMBERS AT THE NATIONAL - PHASE 1, BE APPROVED FOR FIRST READING; ALDERMAN RITTMAN SECONDED; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL 2233 BE APPROVED FOR FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL 2233 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2213; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 6-0.
Bill 2233 was posted 9/16/05.
Mr. Ackerson reported that Board of Zoning Adjustments member Charley Kutz sent a letter of resignation, citing a heavy workload and noting instances where he has had to disqualify himself because of conflict of interest; copies were included in the packets. The mayor has nominated Gary Stumbo to replace him for the balance of his term.
ALDERMAN ATKINSON MOVED TO ACCEPT THE RESIGNATION OF CHARLEY KUTZ FROM THE BOARD OF ZONING ADJUSTMENTS; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN RITTMAN MOVED TO APPOINT GARY STUMBO TO FILL OUT THE REMAINDER OF MR. KUTZ'S TERM (TO MAY, 2006); ALDERMAN ATKINSON SECONDED; ALL AYE; MOTION CARRIED 6-0.
Mr. Ackerson said the BZA would meet within the next three weeks.
Lt. Moyer said there had been a couple of car break-ins. Officers Brian Bradley and Kris Cornell and Sgt. Kevin Davis have the suspects in jail and have actually cleared a couple of cases in Kansas City on which no charges had been filed yet.
Officer Dustin Kirschner has tendered his resignation.
Mayor Dusenbery thanked the Police Department for their help in all the recent events.
ALDERMAN FERGUSON MOVED THAT BILL A-774, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL A-774 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL A-774 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-774; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 6-0.
Bill A-774 was posted 9/16/05.
Ambulance Committee: The mayor said she went to Platte City to meet with Platte County Presiding Commissioner Betty Knight and Lake Waukomis Mayor Anne Dwyer-Sanders and others. They are putting into motion formation of the Ambulance District and hope it will be on the April ballot. They will have a petition drive; they need about 1,000 signatures. She thinks everyone needs to understand the issue. She would like to have information on Channel 2. There will be further Board of Aldermen discussion on this.
Chamber of Commerce/Tourism: Mrs. Butcher said the Chamber got moved into the Parkville Train Depot. They are working with Platte County Visitors Bureau Director Cheryl Thorp on training volunteers. She said Executive Director Annette Silvio is doing a great job.
The Uphill Golf Tournament at Parkville Mini-Golf had to be rescheduled because of rain.
Mrs. Butcher said the Chamber will contribute $2,500 to the marketing contract; the Parkville Community Development Commission will let us know what they will do.
Channel 2. No report.
CLARB - and Events. A Taste of Parkville, a fund-raiser for Christmas on the River, was held September 15th despite threatening weather, and was actually a successful event, Mrs. Lance reported, although not as well attended as in previous years when the weather was better.
Christmas on the River was discussed. Mayor Dusenbery said a new event is planned to help raise money for COR. It will be called the Mayor's Christmas Party and will be held at The Olde Mill immediately after the fireworks on Friday, December 2nd. Admission will be %, or $20 per family. The question was asked whether Park Bank would participate this year, and Mrs. Lance reported that President Julia Westcott said she doesn't want to sponsor an event (i.e., the annual Bank Party) unless it will make money for Christmas on the River, and she is giving thought to the right way to do that.
The bill for COR last year was $26,000. Champagne parties are scheduled for Northland Exposure Gallery in October, and to be scheduled at Piropos and The National.
Economic Development. Mr. Sportsman said he and Project Manager Dan Koch attended a meeting on September 12th regarding preplanning for a commercial development in the annexed area. The Kansas City Sewer & Water Department was represented. Rich Kopp, a major property owner in the area, will be meeting with the Platte County Sewer District about making infrastructure arrangements. There have been a number of negotiations between him and other landowners and partners. When those are concluded things can be expected to move much faster.
Farmers Market. No report.
Financial Committee. No report.
Nature Sanctuary. Mr. McCoy said hikes have been held. They are working on Family Ghost Story Night, scheduled for October 22nd.
Planning Commission. Items considered were approved earlier in this meeting.
Jack Friedman. Aldermen asked about Mr. Friedman, who is hospitalized in Little Rock, Arkansas, receiving treatment for multiple myeloma. Mayor Dusenbery said "Jack's back!" His spirits are good. He enjoys cards and letters. He and his wife Char Roush are temporarily staying at 1518 Parham Pointe #121, Little Rock AR 72204. Mr. Atkinson said he had a really good phone conversation with him; the land line there is 501-603-9931.
ALDERMAN SPORTSMAN MOVED TO ADJOURN; ALDERMAN ATKINSON SECONDED; ALL AYE; MOTION CARRIED 6-0.
The meeting was adjourned at 8:35 p.m.
Submitted by ______________________________________________
City Clerk Barbara J. Lance - 9/29/05