Note: These
minutes should be considered a draft until they are approved by the Board of
Aldermen at the meeting of August 16, 2005.
Regular Meeting
BOARD OF ALDERMEN
CITY OF PARKVILLE, MISSOURI
Mayor Dusenbery called the meeting to order at 7:10 p.m. in the Board Room.
ROLL CALL
Ward
1 Alderman Jack Friedman - Absent with prior notice
Ward
1 Alderman Deborah Butcher - Present
Ward
2 Alderman David McCoy - Present
Ward
2 Alderman David Rittman - Present
Ward
3 Alderman Marvin Ferguson - Present
Ward
3 Alderman Linda Arnold - Present
Ward
4 Alderman Marc Sportsman - Present
Ward 4 Alderman Brian Atkinson - Present
ALSO
PRESENT: City Administrator Joe Turner
Chief
Bill Hudson
Community
Development Director Sean Ackerson
Public
Works Director Jeff Rupp
Collector
Justin Kuder
Project
Manager Dan Koch
City
Clerk Barbara Lance
Assistant
City Clerk Claudia Willhite
MEDIA
PRESENT: Nancy Jack for Luminary
Marty
Zirschky for Platte Dispatch
Kim
Bui for Kansas City Star
Mayor Dusenbery announced that the APEX
development proposal has been requested by the applicant to be taken off the
agenda and placed on either the next board meeting agenda in August or the
first board meeting in September.
ALDERMAN ATKINSON
MOVED TO APPROVE THE MINUTES OF THE JULY 19, 2005 BOARD OF ALDERMEN MEETING
AS PUBLISHED; ALDERMAN BUTCHER SECONDED; ALL AYE; MOTION CARRIED 7-0.
Mr.
Grigsby announced that the Wizards World Cup Soccer Finals would be held at
Park University on August 3rd at 7 pm. He encouraged everyone to come and support the Wizards as they
challenge the Des Moines, Iowa team in the playoffs. Mr. Grigsby also said he wanted to tell everyone that at a Crime
commission meeting on August 1st, he heard high praises for our
Parkville Police department and the respect that area law enforcement officials
hold for Chief Hudson is to be commended.
He also said we are extremely lucky to have him here in Parkville. Then he and the board thanked Chief Hudson
and his department for all they do to help keep our community a safe place to
live and visit.
Mayor
Dusenbery reminded everyone that Bill Grigsby was recently honored at the July
4th festivities as the first inductee into the “Parkville Navy” and
she thanked “Admiral Grigsby” for his comments.
ALDERMAN
ATKINSON MOVED TO APPROVE THE REQUEST FROM THE NATIONAL FOR APPROVAL TO HOLD A
FIREWORKS DISPLAY AT THE NATIONAL ON SEPTEMBER 4TH, PUT ON BY NIGHT
MAGIC FIREWORKS; ALDERMAN SPORTSMAN SECONDED; ALL AYE. MOTION PASSED 7-0.
Mr.
Bruce Culley, reviewed the 2004 Audit draft and associated management
letter. A copy of which is on file with
the City Collector. Highlights of the
balance sheet and the summary of capitol assets were discussed as well as
designated versus restricted expenditures.
Mr. Culley noted some of his recommendations for improvement would be to
initiate a purchase order system; development of a procedure and policy manual;
ongoing training for the City Collector due to changes in government
accounting; increased cross training between the City Treasurer and City
Collector positions; and entering the sewer and storm water assets on the
books. Alderman Sportsman asked if the
Municipal Court’s encode system is up and running now and training
complete. Mr. Culley answered yes but
he would like to see an increase in monthly balancing. Mr. Culley said that on the whole he felt
what needed to be done to correct management issues noted in last year’s report
have been accomplished.
ALDERMAN
RITTMAN MOVED TO AMEND HIS PREVIOUS MOTION TO ACCEPT THE 2004 AUDIT AS
SUBMITTED, TO INCLUDE A REQUEST MADE BY ALDERMAN McCOY TO CHANGE THE TERM
“RESTRICTED EXPENDITURES” ON PAGE 17 TO READ INSTEAD “UNRESTRICTED DESIGNATED
EXPENDITURES”; ALDERMAN FERGUSON SECONDED; ALL AYE. MOTION PASSED 7-0.
Newly
elected Parkville Rotary President Sandi Schmude and Parkville Project Director
Neil Davidson reviewed the Rotary Club’s proposed gift to the City of Parkville
in honor of the Rotary’s 60th birthday. The Rotary would like to donate an old style Public Clock that
would be 10 feet 9 inches tall and internally lighted. Mr. Davidson explained that they would want
the Rotary Club principles inscribed on the clock, especially their motto:
“Service above self”.
ALDERMAN
ATKINSON MOVED TO MOVE FORWARD WITH ACCEPTING THE PROPOSED GIFT FROM THE ROTARY
CLUB OF PARKVILLE WITH FINAL DETAILS SUCH AS PLACEMENT TO BE DETERMINED AT A
LATER DATE; ALDERMAN ARNOLD SECONDED; ALL AYE. MOTION PASSED 6-0.
Alderman
Rittman said he chose to abstain from this vote due to his membership in the
Rotary Club.
Main
Street re July 4th Event Report
Mr.
Tom Hutsler reported on behalf of the Main Street Association regarding the
financial reports for the Brewfest and the July 4th
celebration. He said the Brewfest
financial report includes payment for one security officer but since the July 4th
event did not include liquor, no security was required. They did, however, he said, hire John Conrad
on his own time to monitor the river from his boat.
Mr. Hutsler asked
the board for approval to amend the application for the 2005 Parkville Days
event to include a carnival. He said
that $1,000 of the proceeds would go to sponsor new playground equipment, in
honor of a former mayor, pending PCDC approval. Alderman Arnold expressed concern regarding assurances given last
year that Main Street would not ask again to hold two carnivals in one year and
yet at the last minute again they are requesting to add a carnival to Parkville
Days. Alderman Butcher read some varied
feedback she received from her ward when she asked their feelings about the
carnival issue. Mr. Hutsler commented
on the condition of the field and explained plans for repairing the field after
Parkville Days and, if approved, the carnival.
Mayor Dusenbery said she wanted it on the record that this would be the
last time any carnival will be held on “Ball field 1” per a discussion she had
with the carnival owner for safety issues and concerns. Discussion ensued regarding location, timing
with the Vietnam Wall event and safety concerns. Mr. Hutsler said the carnival won’t come in until after the
Vietnam Wall has closed down and left on Monday. Mike Ginther, President of the Bluffs Neighborhood Association,
asked how they will handle the parking overflow. He reported that extensive damage was done to landscaping on
Crooked Road and West Street where cars were inappropriately parking. Chief Hudson said that if they park where
it’s a safety hazard, the police can ticket for that even if it’s not posted. Chief Hudson said that he did not have a
problem with Mr. Ginther’s request about taping off or placing cones where
parking causes a safety hazard. Mayor
Dusenbery asked staff to work on drafting an ordinance as soon a possible that
will address this recurring issue.
ALDERMAN
McCOY MOVED TO APPROVE THE REQUEST FOR AMENDMENT TO THE PARKVILLE DAYS 2005
APPLICATION TO ALLOW FOR THE CARNIVAL TO COME IN ON AUGUST 22ND
AFTER THE VIETNAM WALL EVENT HAS LEFT; ALDERMAN FERGUSON SECONDED; ALL AYE
EXCEPT ALDERMAN ARNOLD; MOTION PASSED 6-1.
Mayor
Dusenbery noticed that an agenda item she’d requested, consideration of naming
the stage in E.L.P. for Maxine McKeon, was missing from the agenda.
ALDERMAN
ATKINSON MOVED TO APPROVE AN AMENDMENT TO THE AGENDA TO INCLUDE THIS ITEM;
ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION PASSED 7-0.
Mayor
Dusenbery said this is Maxine’s 30th year to host the Jr. Miss and
Mr. Parkville Pageant. Marty Zirschky
said that Maxine had asked her to be sure to let everyone know how much she
appreciates this lovely stage to have to use for the pageants.
Following
brief discussion:
ALDERMAN
SPORTSMAN MOVED TO APPROVE NAMING OF THE STAGE IN E.L.P. IN HONOR OF MAXINE
McKEON; ALDERMAN BUTCHER SECONDED; ALL AYE; MOTION PASSED 7-0.
Mr.
Hutsler said he also wanted to express appreciation to the KC Padres who
volunteered to do clean-up duty after the July 4th festivities and
did a great job of it.
Alderman
Sportsman asked for the status of the discussion regarding naming of the
primary shelters in English Landing Park.
Mr. Rupp said it is on the agenda for the next Community Land and
Recreation Board meeting scheduled for August 10th at 7 p.m. and Mr.
Sportsman was invited to attend.
The
mayor’s calendar for August (as of July 28th) was included in the
packets for reference. Mayor Dusenbery
said it changes of course from day to day but part of the reason for including
it was so if any aldermen saw a meeting listed that they would also like to
attend, they will be aware of it and can make arrangements to do so.
Bill Repealing and Reestablishing Ethics Ordinance
City Administrator Joe Turner asked City Clerk Barbara Lance to explain
to the board the grammatical corrections to the Ethics Ordinance that prompted
the need to repeal the previous ordinance.
A copy of Mrs. Lance’s memo explaining in detail the redlined
corrections to the previous ordinance are attached to the official minutes of
this meeting on file.
ALDERMAN
FERGUSON MOVED THAT BILL 2227, AN ORDINANCE TO CREATE A CODE OF ETHICS, TO
ESTABLICH A MUNICIPAL OFFICIALS ETHICS COMMISSION, TO REAFIRM A PROCEDURE TO
DISCLOSE POTENTIAL CONFLICTS OF INTEREST AND SUBSTANTIAL INTERESTS FOR CERTAIN
OFFICIALS AND EMPLOYEES AS FIRST ESTABLISHED BE ORDINANCE NO. 1238 AND
REAFFIRMED BY ORDINANCES 1338, 1451, 1528, 1604, 1669, 1744, 1897, 2010, 2074,
2202 AND REPEALING EACH OF THE NAMED ORDINANCES AS A RESULT OF INCORPORATING IN
THIS ORDINANCE ALL PROVISIONS RELATING TO DISCLOSURE OF CONFLICTS OF INTEREST BE
APPROVED FOR FIRST READING BY TITLE ONLY; ALDERMAN McCOY SECONDED; ALL AYE;
MOTION CARRIED.
ALDERMAN
FERGUSON MOVED THAT BILL 2227 BE APPROVED ON FIRST READING AND PASSED TO SECOND
READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN
FERGUSON MOVED THAT BILL 2227 BE APPROVED ON SECOND READING TO BECOME ORDINANCE
2207; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION
CARRIED 7-0.
Bill 2227 was posted on 8/01/05.
Bill to Add New Chapter 165 on Expectations for Public Officials
Joe Turner asked Community Development Director Sean Ackerson to
address any questions regarding the proposed Ordinance to add a new Chapter 165
to the Municipal Code, addressing expectations for public officials. Alderman Butcher asked how this would
address absence due to illness. Mr.
Ackerson explained how the “prior notice” and “discussion with the board”
factors would apply. He noted that the
Board of Zoning Adjustment was only exempted from the attendance requirement
due to the fact their meetings are not regularly scheduled and they may at
times only meet three times a year.
ALDERMAN
FERGUSON MOVED THAT BILL 2228, AN ORDINANCE CREATING A TEXT AMENDMENT TO
TITLE I OF THE PARKVILLE MUNICIPAL CODE TO CREATE A NEW CHAPTER 165,
REQUIREMENTS FOR APPOINTED OFFICIALS, ESTABLISHING ATENDANCE AND NOTICE OF
ABSENCE REQUIREMENTS, PROCUDURES FOR SUSPENSION OF SERVICE IF REQUIREMENTS ARE
NOT MET, AND EXPECTATIONS FOR COMMITMENT OF SERVICE AND INFORMED PARTICIPATION
IN MEETINGS BE APPROVED FOR FIRST READING BY TITLE ONLY; ALDERMAN ARNOLD
SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN
FERGUSON MOVED THAT BILL 2228 BE APPROVED ON FIRST READING AND PASSED TO SECOND
READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN
FERGUSON MOVED THAT BILL 2228 BE APPROVED ON SECOND READING TO BECOME ORDINANCE
2208; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION
CARRIED 7-0.
Bill 2228 was posted on 8/01/05.
Sales Tax Report
City Administrator Joe Turner reviewed the draft sales tax report and
noted a mistake on page two that he will correct and resubmit to the
board. He added that the same mistake
was made on the Transportation Tax Report.
Alderman McCoy requested that future reports include a column to reflect
accumulation over and under budget.
Task List
Mr. Turner noted that on his updated task list provided in the packets,
he has changed a few of the due dates.
Alderman Rittman requested that the streetlight on Crooked Road be added
to the task list.
COMMUNITY DEVELOPMENT
Sign permit for Roxanne’s Café
Following brief discussion on the sign permit requested by Roxanne’s Café:
ALDERMAN ATKINSON MOVED TO APPROVE THE SIGN PERMIT FOR ROXANNE’S CAFÉ AS SUBMITTED AND WITH STAFF RECOMMENDATIONS FOR ILLUMINATION; ALDERMAN ARNOLD SECONDED; ALL AYE, MOTION CARRIED 7-0.
Holiday Lights
Following detailed discussion on the holiday lights and distribution of a letter from Angelo Gangai regarding coverage of the costs for operating the holiday lights (a copy of which is attached to the official minutes on file:
ALDERMAN RITTMAN MOVED TO APPROVE FOR STAFF TO MOVE FORWARD WITH NEGOTIATIONS WITH FOUR STAR ELECTRICIANS FOR THE REPAIR AND REPLACEMENT OF THE CITY’S HOLIDAY LIGHT PANELS PER THE DESIGNATED SPECIFICATIONS; ALDERMAN ARNOLD SECONDED; ALL AYE, MOTION CARRIED 7-0.
Mr.
Ackerson then updated the board on cooperation granted from Platte County
regarding removal of signs that are in violation of code.
PUBLIC WORKS
ALDERMAN
FERGUSON MOVED THAT BILL 2229 AN ORDINANCE ACCEPTING CERTAIN STREETS AND
SEWERS IN CERTAIN PLATS OF PARKVILLE COMMONS BE APPROVED FOR FIRST READING
BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN
FERGUSON MOVED THAT BILL 2229 BE APPROVED ON FIRST READING AND PASSED TO SECOND
READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN
FERGUSON MOVED THAT BILL 2229 BE APPROVED ON SECOND READING TO BECOME ORDINANCE
2209; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION
CARRIED 7-0.
Bill 2229 was posted on 8/01/05.
POLICE DEPARTMENT
Chief
Hudson thanked Mr. Grigsby for his kind words.
He reported that things have been fairly quiet. He said this week marks the 41st
Anniversary of service in law enforcement for Detective Ron Canaday and
although not all of those years have been with the City of Parkville, we are
glad he’s here now. The board extended
“Congratulations” to Detective Canaday.
ACCOUNTS PAYABLE A-771
ALDERMAN
FERGUSON MOVED THAT BILL A-771, TO PAY LISTED SALARIES AND ACCOUNTS, BE
APPROVED FOR FIRST READING; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION
CARRIED.
ALDERMAN
FERGUSON MOVED THAT BILL A-771 BE APPROVED ON FIRST READING AND PASSED TO
SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION
CARRIED.
ALDERMAN
FERGUSON MOVED THAT BILL A-771 BE APPROVED ON SECOND READING TO BECOME
ORDINANCE A-771; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION
CARRIED 7-0.
Bill
A-771 was posted on7/29/05.
COMMITTEE
REPORTS
Ad hoc Ambulance Committee – Mayor Dusenbery reported that she and Platte County Commissioner Knight are working with County Attorney Bob Shaw to try to get this issue placed on the 2006 ballot. She expects to have further update on that next month.
Chamber of Commerce/Events – No report.
Channel 2 and Website – No report.
Farmer’s Market – Mayor Dusenbery reported on behalf of Mr. Friedman that the Farmer’s Market is enjoying a good season and she encouraged everyone to attend for the fun and the fresh produce.
Financial Report – Mr. Ferguson reviewed the June financial and 6-month report. City Collector Justin Kuder was available to answer any questions from the board.
ALDERMAN FERGUSON MOVED TO APPROVE THE JUNE AND 6-MONTH FINANCIAL REPORTS AS SUBMITTED; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION PASSED 7-0.
Main Street Parkville – Alderman Rittman reported that most of this report was previously covered. He said the next meeting would be 9 a.m. on August 9th at the Power Plant.
MARC Smoke-free Communities issue – No report.
Nature Sanctuary - Mr. McCoy reported that Jim Reed would host a Stream Team water quality testing on August 13th.
Community Land and Recreation Board – No report.
Planning – Mr. Ferguson reported that the last Planning Commission meeting was cancelled due to lack of agenda items and the next meeting will be held on August 9th at 5:30 p.m.
Economic Development – Meetings with the Platte County Sewer district are ongoing and continue.
ADJOURNMENT
ALDERMAN ATKINSON MOVED THAT THE MEETING ADJOURN; ALDERMAN SPORTSMAN SECONDED, ALL AYE; MOTION CARRIED 7-0.
The meeting adjourned at approximately 9:07 p.m.
Submitted by: _____________________________________
Assistant City Clerk Claudia Willhite, 08/11/05