Regular Meeting
BOARD OF ALDERMEN
CITY OF PARKVILLE, MISSOURI
July 20, 2004
Mayor Kathryn A.
Dusenbery called the meeting to order at 6:45 p.m. in the Administrative
Conference Area.
ROLL
CALL
Ward
1 Alderman Jack Friedman -Present
Ward
1 Alderman Charlie Poole -Arrived at 7:18 p.m.
Ward
2 Alderman David McCoy -Present
Ward
2 Alderman David Rittman -Present
Ward
3 Alderman Marvin Ferguson -Present
Ward
3 Alderman Linda Arnold -Arrived
at 6:47 p.m.
Ward
4 Alderman Marc Sportsman -Absent with prior notice
Ward 4 Alderman Brian Atkinson -Present
ALDERMAN
FRIEDMAN MOVED TO ADJOURN INTO EXECUTIVE SESSION TO DISCUSS
PERSONNEL MATTERS
UNDER THE AUTHORITY OF RSMO 610.021 (3); ALDERMAN FERGUSON SECONDED; ALL AYE; MOTION
CARRIED.
Discussion ensued.
ALDERMAN MCCOY MOVED TO TERMINATE THE EMPLOYMENT OF
LOUELLA SMITH; ALDERMAN ATKINSON SECONDED; ALL AYE; MOTION CARRIED 6-0.
ALDERMAN RITTMAN
MOVED TO RETURN TO OPEN SESSION IN THE BOARDROOM; ALDERMAN MCCOY SECONDED; ALL
AYE; MOTION CARRIED 6-0.
The meeting was returned to open session in the
Board Room at 7:02 p.m. with attendance as noted above.
ALSO
PRESENT: City Administrator Joe Turner
Police
Lt. John Moyer
Public
Works Director Jeff Rupp
Community
Development Director Sean Ackerson
Charlie
Zitnik, Kirkpatrick Pettis
Jay
Norco, SKW Engineers
Danae
Caquelin, Waste Water Operator Consultant
Tony
Hermelink, Art of Illumination
Diana
Leon, Blue Agave
Residents: Deborah Butcher, Tom Hutsler
Planning
Commission Member, Frank McCoy
Assistant
City Clerk Claudia Willhite
MEDIA
PRESENT: Andy Young and Joe Gleason for
Channel 2
Nancy
Jack for Parkville Post
ALDERMAN FERGUSON
MOVED TO APPROVE THE MINUTES OF THE JULY 6, 2004 BOARD OF ALDERMEN MEETING AND
MINUTES OF THE JULY 13, 2004 WORK SESSION AS PUBLISHED; ALDERMAN RITTMAN
SECONDED; ALL AYE; MOTION CARRIED 6-0.
Mayor Dusenbery presented, to Deborah Butcher, with
great honor and gratitude, this year’s Certificate of Appreciation for
Outstanding Civic Leadership award from the Missouri Municipal League and the
City of Parkville. The mayor stated
this award is on behalf of the City and the State and she thanked Mrs. Butcher
for her many contributions to the City of Parkville.
Mr. Sol Urdang, a
resident of Platte County who has donated money in the past for wooden benches
in the Nature Sanctuary, said he frequently takes his exercise by walking
there. Mr. Urdang said he appreciates
having strategically placed benches along the path to stop and rest along the
way but he does not like the metal benches because they are cold in the winter
and hot in the summer. He also added
that with so many memorial dedications in the Sanctuary it’s beginning to feel
like a cemetery. Mr. Urdang would like
to see more wooden benches installed and said he was willing to donate money to
that cause if necessary but he does not want to see any more memorial
inscriptions added.
Discussion ensued regarding the cost effectiveness
of the wooden benches, most of which were built for the cost of materials only,
with the design and assembly time donated by Alderman Friedman. The mayor explained that the memorial
benches are a way to save the city money by providing secure seating that lasts
longer and is paid for by the families donating the benches. The Mayor and the Board agreed to take Mr.
Urdang’s comments and request under advisement. Mr. Urdang left two phone numbers to use to contact him: 816-471-2018 at work and 816-746-4943 at
home.
Lewis and Clark Day Camp Report
Nature Sanctuary Director Jim Reed reported to the
board that he owes much of the success of the Lewis and Clark Day Camps to
three expert volunteers who helped him:
Diane Kixmiller, Sharon Johnson, and Pat Harris. Mr. Reed extended his appreciation to these
volunteers, who also serve on the Nature Sanctuary committee. The final report of funds taken in was
$1,080 plus the $600 grant from the South Platte County Rotary. With approximately $700 spent, the net
proceeds were $980. Mr. Reed said a
total of 90 children enjoyed the day camp and he has some wonderful pictures of
happy children; they are posted at the main entrance to City Hall.
Tom Hutsler reported for the Main Street Parkville
Association regarding the success of Parkville’s 4th of July
activities. As of July 9th,
net proceeds including the Brewers’ Festival equaled $7,146. Mr. Hutsler noted that as the carnival was
leaving some ruts were made in the ballpark due to heavy rains and arrangements
are being made to repair the damage.
Mr. Hutsler also updated the board on the 36th
Annual Parkville Days Riverfest events coming up August 27th, 28th
and 29th. There will be a
little Miss/Mr. Parkville pageant and all inquiries regarding the pageant
should go to Maxine McKeon at 741-1603.
The Parkville Days parade to be held 10 a.m. on August 28th
is honored to have 40 Shriners’ groups participating and “America the
Beautiful” is the theme. Since there
are only 60 entries accepted for the parade, any group interested in submitting
a float should call as soon as possible at 505-2227. He said there would also be a viewers’ stand at Pocket Park for
seating to watch the parade and Bill Grigsby will be the announcer. The liquor license and banner have already
been approved. Mr. Hutsler went on to
describe the many achievements and community activities that are held by this
year’s Grand Marshall for the parade, Alderman Marvin Ferguson. The Riverfest also has an impressive music
venue of seven Blues and Jazz bands lined up, Mr. Hutsler said. Mr. Hutsler said a complete news release has
been finalized for distribution. The
Mayor asked him to contact Mike Horine and Anna Jaffe regarding putting this
information on Channel 2. Alderman
Friedman added that he wanted everyone to know Main Street has made a generous
donation to the Sluggers baseball team that was greatly appreciated.
Liquor License Request
Diana Leon, a new business owner in Parkville,
requested approval for Resort and Sunday Sales liquor licenses for the Blue
Agave Mexican Restaurant about to open in the old Pancho’s location.
Ms. Leon said
she’s been spending a lot of time here as she’s been working to get the
restaurant set up and she feels Parkville is a wonderful place to be. Ms. Leon shared pictures of the restaurant,
which has undergone approximately $75,000 in improvements and she announced the
goal for an opening date is August 15th. The Mexican restaurant menu will offer many authentic old recipe
dishes as well as standard popular choices for milder tastes. Alderman Ferguson asked if the restaurant
plans to offer breakfasts and Ms. Leon said that if business is good that is a
possibility further down the road. Regarding the name chosen for the
restaurant, Ms. Leon explained that the word “agave” is the name of a plant
grown to make tequila and when the plant matures it acquires a bluish
tint. They hope to be open 11 am to 11 pm,
seven days a week.
ALDERMAN FRIEDMAN
MOVED TO APPROVE THE REQUEST FOR RESORT AND SUNDAY SALES LIQUOR LICENSES;
ALDERMAN FERGUSON SEDONDED; ALL AYE; MOTION PASSED.
The Mayor reported that it was recently brought to
her attention that our TIF Commission memberships had expired, so at this time
she wanted to reappoint those members as follows:
Brenda
Davis (until 12/19/2007), Deborah Butcher (until 12/19/2007),
Rhoda
Powers (until 12/19/2006), and Michael Sobba (until 12/19/2006)
The Mayor directed the board to information
regarding this Commission in their packets.
Alderman Friedman said they all did a good job before.
ALDERMAN FRIEDMAN MOVED THAT THOSE FORMER MEMBERS
BE REAPPOINTED FOR THE TERMS STATED; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION
PASSED 7-0.
CITY ADMINISTRATOR’S REPORT
City Administrator
Joe Turner reported that he is close to finalizing his task list. In addition to his current task list, Mr.
Turner provided the board with an update on the deer population issue, a copy
of which is attached to these minutes.
Discussion ensued regarding statistics on deer-related accidents from
2002 – 2004 and alternatives for addressing the problem. The Mayor requested that Mr. Turner have
another discussion with Park University regarding details and agreeable timing
of the proposed deer hunt. Further
update on this issue is expected at the August 3rd board
meeting. Mr. Turner then reported that
the city has received 6 replies to our Request for Qualification’s for City
Hall renovation, which will be reviewed soon.
Mr. Turner said currently October 19th is still the goal for
finalization of the 2005 budget; one important change he wants to implement in
the budget will involve setting up a municipal equipment reserve fund so there
will be two separate funds for capital improvements in order to alleviate
extreme fluctuations in equipment expenditures. Mr. Turner also asked the board to be considering and to let him
know of any projects requiring funding that they feel should be included in the
2005 budget process.
COMMUNITY DEVELOPMENT
Community Development Director Sean Ackerson
referred the board to two requests for sign approvals in their packets. Discussion ensued regarding board preference
that all sign requests be reviewed and approved by Parkville Commons prior to
coming before the board, in addition to consistency on illumination
requirements depending on the hours of the business. The board asked Mr. Ackerson to make sure this is placed
appropriately in writing to insure consistency prior to future sign requests
coming to the board. The Mayor asked
that unless a shop is opened 24 hours, we set the standard illumination time to
end for midnight daily.
Sign permit for Shear Palace Barber Shop (B-4)
Following brief discussion on the sign permit
requested by Shear Palace Barber Shop, ALDERMAN FERGUSON MOVED TO APPROVE SAID
REQUEST WITH THE STIPULATION THAT PARKVILLE COMMONS HAS APPROVED THE SIGN AND
ILLUMINATION PERIOD WILL BE A MAXIMUM OF 5 AM TO MIDNIGHT SUCH AS PREVIOUSLY
AGREED ON FOR P & G HARDWARE; ALDERMAN POOLE SECONDED; ALL AYE, MOTION
CARRIED 7-0.
Temporary sign permit for River North (B-4)
The board asked Mr. Ackerson to fill them in on
this request such as how long temporary signs last and what this sign will look
like. Discussion ensued regarding
necessary information not provided within this request before the board.
ALDERMAN RITTMAN MOVED TO TABLE THIS REQUEST UNTIL
THE NEXT BOARD MEETING ON AUGUST 3rd; ALDERMAN ARNOLD SECONDED; ALL
AYE; MOTION CARRIED 7-0.
Minutes of Last Planning Commission Meeting
Minutes of the
last Planning Commission meeting were provided in the packets.
Development
Update Regarding
The mayor
directed the board to information in the packets regarding update on the Plaza
North development which is within 1.5 miles of Parkville city limits and
therefore subject to review and comment by Parkville. Discussion ensued regarding the preferred timing for submitting a
second opinion letter on behalf of Parkville.
Mr. Ackerson assured the board that there would be another opportunity
to review the County’s revised plan and to comment prior to the finalization
process; the application is scheduled to heard at the Platte County Planning
Commission meeting on August 10th, although he expects it will be
tabled again. Alderman Arnold said she
would like to attend that meeting.
Further discussion took place regarding traffic pattern issues that will
be a critical factor to consider for impact on Parkville. Mr. Ackerson said more would be known once
the traffic study is released. Mayor
Dusenbery said that since the City of Parkville has already sent a letter to
Platte County with our comments and concerns on this project, we should wait
before sending written comment again to the county. Public Works Director Jeff Rupp said a meeting with MoDOT
representatives is already set for this Friday and more will be known about
immediate MoDOT plans following that meeting.
Mr. Frank McCoy commented that (regarding the I-435
development) he believed Mr. Barth had an alternative motive to getting the
project approved.
Mr. Zitnik provided update to the board regarding
the capital improvements operating levy certificate of participation. Mr. Zitnik said there are four triple
A-rated monoline bond companies in the country and feedback so far has been
that two of them want to pass on this issue due to the low amount of funds
being borrowed. Two more responses are
expected tomorrow. Mr. Zitnik said that
reception to Parkville’s financing is very good due because Parkville’s credit
is good in the market. He said the
intention is that pricing of the certificate of participation will be presented
to the board at the August 3rd board meeting with a close date of
August 10th or 11th.
(This was later changed to the August 17th meeting.) Mr. Zitnik said he does recommend that the
city hold to the 2.75 million figure that was presented to voters; however he
does not recommend purchasing bond insurance as that cost will come out of the
project funds.
With respect to the bond issue, Mr. Zitnik reported
the interest rate came in at 5.07% and the projected rate was 5%. Mr. Zitnik then asked if there were any
questions. There were not.
BILLS AND ORDINANCES
ALDERMAN FERGUSON MOVED THAT BILL 2158, AUTHORIZING ISSUANCE OF SEWER BONDS,
BE APPROVED FOR FIRST READING BY TITLE ONLY; ALDERMAN FRIEDMAN SECONDED; ALL
AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL 2158 BE
APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN
ATKINSON SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL 2158 BE
APPROVED ON SECOND READING TO BECOME ORDINANCE 2139, ALDERMAN MCCOY
SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 7-0.
Bill 2158 was posted on 7/16/04.
PUBLIC WORKS REPORT
SKW Project
Engineer Jay Norco, designer for the Parkville’s wastewater improvement
project, reported that four bids were opened July 7th and they were
clustered well, demonstrating a strong understanding of the project. The bids came in a little higher than
expected, he said; however we may still be able to pull that back in line in
the second half of the project. Mr.
Norco directed the board to a bid tabulation sheet to see the unit prices
submitted by each bidding company. Mr.
Norco then recommended that Parkville award the contract to Irvinbilt for a
total contract amount of $1,626,200, which includes the lump sum base bid and
an alternate with separate pricing on certain pieces to insure fair
pricing. Brief discussion ensued. There were no further questions or
discussion. Immediately following the
motion and vote noted below, Mr. Norco provided update on some other
maintenance and repair invoices that would be forthcoming for things that were
functioning prior to the beginning of the project so they were not included in
the original estimation. The mayor
asked that at the next meeting Mr. Rupp provide the board with a current update
on these expenditures and related budget.
IRVINBILT CONTRACT AND AGREEMENT
ALDERMAN FERGUSON MOVED THAT BILL CA11, AUTHORIZING
THE MAYOR TO SIGN AN AGREEMENT WITH IRVINBILT FOR WASTEWATER SYSTEM
IMPROVEMENTS, BE APPROVED FOR FIRST READING BY TITLE ONLY; ALDERMAN ARNOLD
SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL CA113 BE
APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN
RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL CA113 BE
APPROVED ON SECOND READING TO BECOME ORDINANCE CA113; ALDERMAN MCCOY SECONDED;
ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 7-0.
Bill CA113 was posted on 7/16/04.
Mr. Rupp requested
the board to award a contract to G. Barcus and Sons, Inc. for the English
Landing Park pedestrian bridge improvements.
Mr. Rupp explained that the goal is to get pedestrians out of the
roadway; Barcus and Sons were the only bidders for this project. Discussion ensued. Alderman Friedman asked what this totally includes. Mr. Rupp said it is part of a major
sequencing, and water lines have been moved and engineer paid. The board expressed concern about this not
being a budgeted item and asked how much of the project had already been
initiated without board notification.
Mr. Rupp pointed out that former City Administrator Pat Hawver had
approved the engineers proceeding with the design that brought us to this
point, and the bridge is in this position on the master plan. Mayor Dusenbery requested that Deborah
Butcher, as a member of the Parks Committee, come forward to help explain this
project more fully.
Mrs. Butcher said
that the engineer’s input was considered in the new park master plan. There was much discussion regarding board
members not being aware of the details of the new master plan now finalized by
the Parks Committee. Deborah Butcher
suggested that one way to avoid this kind of problem in the future would be to
have the Parks Committee be a city committee so minutes would be taken and
distributed to the board, especially since parks and trails are such an
important part of Parkville.
ALDERMAN FERGUSON
MOVED TO TABLE THIS ISSUE UNTIL THE AUGUST 3RD MEETING; ALDERMAN
ARNOLD SECONDED; ALL AYE; MOTION WAS TABLED.
Mr. Rupp
distributed a copy of the special events expense breakdown requested from the
board at the last meeting. Mr. Rupp pointed
out that the installation of electric pedestals would alleviate much of the
expense regularly incurred with setting up and breaking down for festivals and
special events. Mr. Rupp pointed out
that within one year half the cost of installing the pedestals is incurred by
the city for John Conrad and his crew to do the work by hand. Alderman Rittman suggested that this is an
appropriate expense to consider for the 2005 budget process. The mayor added that Parkville might want
event sponsors to somehow help cover this expense too. The mayor thanked Mr. Rupp for providing
this report and suggested that this discussion should be continued at the next
Events Committee meeting.
POLICE CHIEF’S REPORT
Lt. John Moyer reported that Parkville has
seen a substantial increase in shoplifting crime since the new Price Chopper
opened. The police department is now
reporting an average of two shoplifting reports per week.
ACCOUNTS PAYABLE
ALDERMAN FERGUSON MOVED THAT BILL A-746, TO
PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN POOLE
SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL A-746 BE
APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN
RITTMAN SECONDED; ALL AYE; MOTION CARRIED.
ALDERMAN FERGUSON MOVED THAT BILL A-746 BE
APPROVED ON SECOND READING TO BECOME ORDINANCE A-746; ALDERMAN POOLE SECONDED;
ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 7-0.
Bill A-746 was posted on 7/02/04.
COMMITTEE REPORTS
Ad Hoc Ambulance Committee: The mayor will have an update on this at the
next board meeting following a meeting with other mayors from the South Platte
district.
Chamber of Commerce/Events: Mrs. Arnold said the Special Events
committee held a start-up meeting last week.
Neil Davidson and Jim Brooks were there and are gathering sample
policies from other cities. Mrs. Arnold
commended the attention to detail that Mr. Brooks and Mr. Davidson are applying
to this task. She said the timeline
they are working under has a goal for completion by Thanksgiving.
Channel 2 and Website: Mr. Atkinson reported that Michael Horine
and Anna Jaffe recently toured the City of Olathe’s media room and media
department procedures. Mr. Atkinson
said he would review ideas and recommendations they garnered from that
experience and report back at the next board meeting.
Community Center: No report.
Farmers Market: Mr. Friedman reported that the parking lot
striping looks good and it’s a great time to visit the Farmers Market while at
the height of the season.
Financial Report - Mr. Ferguson referred everyone to the June
financial report in the packets. He
noted that for the 6-month period our revenues are at 58% with expenses at
exactly 51% and Collector Justin Kuder’s written comments and explanations
added regularly to the financial activity reports have helped to keep the board
well informed.
ALDERMAN FERGUSON MOVED TO APPROVE THE JUNE
FINANCIAL REPORT AS PUBLISHED; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION
PASSED 7-0.
Main Street Parkville Association:
Mr. Rittman reported that many key items for this report have already been
discussed by Mr. Hutsler. The Main
Street Association meeting last Wednesday morning was well attended. Mr. Rittman noted that Parkville’s $10,000
fireworks display has come to be regarded as one of the most spectacular July 4th
shows in the area and he noted the city’s appreciation for the volunteers who
make that possible. There also was a
top honor bestowed to Parkville in a recent Dispatch news article. Mr. Rittman added that an interesting
concept-stage presentation was made to Parkville merchants recently regarding
installation of a wireless Internet access signal using an existing tower.
Nature Sanctuary: Mr. McCoy extended a thank-you to all city
staff that recently helped with clearing out a 16-inch diameter tree that was a
problem. Many weeds were also cleaned
up on that workday at the Nature Sanctuary.
A summer hike was held on July 17th with about 12 in
attendance, which was a good turnout.
Parks: The Cycle Cross event previously held in the
park will not be approved for this year due to some problems with last year’s
event. Mr. Poole also reported that the
structural integrity of the shelter houses is being improved by braces
added. The final master plan has been
approved by the Parks Committee. Mr.
Poole asked Mr. Rupp about the schedule for removal of the many dead trees in
the park, noting high winds are creating potential safety risks.
Planning: No report.
The mayor reminded the board to review the
information in their packets regarding the MML Conference coming up in
September so reservations can be made.
Mayor Dusenbery also noted that the National League
of Cities meeting this year conflicts with Christmas on the River but maybe
next year some of the Aldermen can attend.
There being no further business, the mayor
entertained a motion to adjourn.
ALDERMAN ARNOLD MOVED THAT THE MEETING ADJOURN;
ALDERMAN ATKINSON SECONDED, ALL AYE; MOTION CARRIED.
The meeting adjourned at approximately 9:02 p.m.
Submitted by:
_______________________________________________
Assistant City Clerk Claudia Willhite - 07/30/04