BOARD OF ALDERMEN MEETING
CITY OF PARKVILLE, MISSOURI
February 17, 2004
City Hall Board Room
CALL TO ORDER
Mayor Pro Tem Marvin Ferguson
called the meeting to order at 6:09 p.m.
ROLL CALL
Ward 1 Alderman Jack Friedman - present
Ward 1 Alderman Charlie Poole - present
Ward 2 Alderman David McCoy - present
Ward 2 Alderman Dave Rittman - (arrived at 6:50 p.m.)
Ward 3 Alderman Marvin Ferguson - present
Ward 3 Alderman Linda Arnold - present
Ward 4 Alderman Marc Sportsman - present
Ward 4 Alderman Kathy Dusenbery - present
ALSO PRESENT: City
Administrator Patrick Hawver
City
Attorney Jack Campbell
Public
Works Director Jeff Rupp
Assistant
City Clerk Sandra Gover
Former
Alderman Gerry Richardson
Planning
Commission Member Bill Quitmeier
MEDIA PRESENT: Nancy
Jack, Parkville Post
Mike
Sherry, Kansas City Star
Joe
Gleason for Parkville Cable Channel 2
DISCUSSION ON REPLACEMENT OF CITY ADMINISTRATOR
AND SELECTION OF A TEMPORARY MAYOR
The Board of Aldermen
discussed the following options: (1) hiring an interim city administrator until
the vacancy is filled and/or selecting a temporary mayor until the April
election; (2) Mr. Ferguson continuing to serve as mayor pro tem until the April
election with department heads reporting directly to him; or (3)appointing one
of two department heads who had expressed an interest in the interim city
administrator position and would perform the duties of two positions. Mr. Hawver announced that Mr. Richardson was
not interested in the full time position of interim city administrator due to
other commitments. Mr. McCoy advised
that his wife had also offered to act as interim city administrator.
Mr. Hawver distributed a
Letter of Understanding (copy is attached to Minutes) stating that he agrees to
provide periodic assistance to Parkville during the period beginning February
21 through March 31, 2004. In return, the
City will pay the cost of Mr. Hawver=s health
insurance through March 31, 2004. Mr.
Hawver stated his insurance coverage with his new employer would not go into
effect until April 1st, but he would still provide assistance to the
City with or without a Letter of Understanding.
ALDERMAN SPORTSMAN MADE A
MOTION TO PAY THE COST OF MR. HAWVER=S HEALTH
INSURANCE THROUGH MARCH 31, 2004 ON THE CONDITION THE AMOUNT NOT EXCEED
$650.00; ALDERMAN POOLE SECONDED. ON
VOICE VOTE, THE MOTION CARRIED 7-0 AS FOLLOWS:
SPORTSMAN-AYE; FERGUSON-AYE;
RITTMAN-ABSENT; POOLE-AYE; FRIEDMAN-AYE; McCOY-AYE; ARNOLD-AYE; DUSENBERY-AYE.
Alderman Rittman arrived at
6:50 p.m.
Further discussion centered
around the interpretation of state statues regarding the requirement to select
an interim mayor. Members of the Board
expressed concerns about the length of time it might take to fill the vacancy
of city administrator and the city administrator=s
current, heavy work load.
It was agreed to select an
interim mayor to serve from February 17 through April 20, 2004. Mr. Hawver will
solicit proposals from retired city
administrators for review by the Board of Aldermen. A work session will be scheduled for next Tuesday, February 24th
at 6:00 p.m., and weekly thereafter until the application deadline of March 8th,
at which time submitted applications and proposals will be reviewed. A guide supplied by the Missouri Municipal
League will be used by the Aldermen to screen and rate each applicant.
ALDERMAN McCOY MADE A MOTION
TO ADJOURN THE WORK SESSION; ALDERMAN DUSENBERY SECONDED. ON VOICE VOTE, THE MOTION CARRIED 8B0 AS FOLLOWS:
SPORTSMAN-AYE; FERGUSON-AYE;
RITTMAN-AYE; POOLE-AYE; FRIEDMAN-AYE; McCOY-AYE; ARNOLD-AYE; DUSENBERY-AYE.
The work session adjourned at
6:55 p.m.
SPECIAL MEETING
CONSIDERATION OF CANDIDATES FOR TEMPORARY MAYOR
Mr. Ferguson advised there
were two candidates for the office of mayor, Bill Quitmeier and Gerry
Richardson. Mr. Quitmeier announced he
had decided to withdraw his name and recommended Mr. Richardson be nominated. Mr. Ferguson asked Mr. Richardson if he was
still interested in the interim mayor position. His answer was yes.
ALDERMAN DUSENBERY MADE A
MOTION TO NOMINATE GERRY RICHARDSON TO FILL THE VACANCY OF MAYOR; ALDERMAN
SPORTSMAN SECONDED.
Mr. Friedman asked if Mr.
Richardson were selected to serve as interim mayor, would it affect his ability
to participate in an ad hoc committee
to promote the passage of the bond issue.
Mr. Campbell advised it would not be a conflict of interest, but someone
else should chair the committee.
ALDERMAN DUSENBERY AMENDED
THE MOTION TO INCLUDE COMPENSATION AS SET FORTH BY ORDINANCE FOR THE POSITION
OF MAYOR; ALDERMAN POOLE SECONDED.
Mr. Ferguson asked if there
were any other nominations. There were
none.
ON ROLL CALL VOTE, THE MOTION
CARRIED 8-0 AS FOLLOWS: SPORTSMAN-AYE;
FERGUSON-AYE; RITTMAN-AYE; POOLE-AYE; FRIEDMAN-AYE; McCOY-AYE; ARNOLD-AYE;
DUSENBERY-AYE.
OATH OF OFFICE
Assistant City Clerk Sandra
Gover administered the Oath of Office to Mr. Richardson.
Mayor Richardson asked Mr.
Ferguson if he would conduct the remainder of that night=s meeting. Mr.
Ferguson agreed and Mayor Richardson took a seat at the dais.
ORDINANCE ELECTING MAYOR
ALDERMAN FRIEDMAN MOVED THAT BILL
2133, AN ORDINANCE ELECTING GERRY RICHARDSON TO SERVE AS MAYOR FROM
FEBRUARY 17, 2004 TO APRIL 20, 2004, BE APPROVED FOR FIRST READING;
ALDERMAN POOLE SECONDED: ALL AYE ON VOICE VOTE; MOTION CARRIED.
ALDERMAN FRIEDMAN MOVED THAT
BILL 2133 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE
ONLY; ALDERMAN POOLE SECONDED: ALL AYE ON VOICE VOTE; MOTION CARRIED.
ALDERMAN FRIEDMAN MOVED THAT
BILL 2133 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2115;
ALDERMAN POOLE SECONDED. ON ROLL CALL
VOTE, THE MOTION CARRIED 8-0 AS FOLLOWS:
SPORTSMAN-AYE; FERGUSON-AYE; RITTMAN-AYE; POOLE-AYE; FRIEDMAN-AYE;
McCOY-AYE; ARNOLD-AYE; DUSENBERY-AYE.
ADJOURN SPECIAL MEETING
ALDERMAN McCOY MADE A MOTION
TO ADJOURN THE SPECIAL MEETING; ALDERMAN FRIEDMAN SECONDED. ON VOICE VOTE, THE MOTION CARRIED 8-0 AS
FOLLOWS: SPORTSMAN-AYE; FERGUSON-AYE;
RITTMAN-AYE; POOLE-AYE; FRIEDMAN-AYE; McCOY-AYE; ARNOLD-AYE; DUSENBERY-AYE.
REGULAR MEETING
CALL TO ORDER
Alderman Ferguson called the
meeting to order at 7:20 p.m.
ROLL CALL
Ward 1 Alderman Jack Friedman - present
Ward 1 Alderman Charlie Poole - present
Ward 2 Alderman David McCoy - present
Ward 2 Alderman Dave Rittman - present
Ward 3 Alderman Marvin Ferguson - present
Ward 3 Alderman Linda Arnold - present
Ward 4 Alderman Marc Sportsman - present
Ward 4 Alderman Kathy Dusenbery - present
ALSO PRESENT: Mayor
Gerry Richardson
City
Administrator Patrick Hawver
City
Attorney Jack Campbell
Public
Works Director Jeff Rupp
Community
Development Director Danielle Devlin
Chief
of Police Bill Hudson
Assistant
City Clerk Sandra Gover
Planning
Commission Member Bill Quitmeier
Platte
County Tourism Director Cheryl Thorp
Lewis
& Clark Committee Chairman Deborah Butcher
Lewis
& Clark Committee Member Neil Davidson
John
Evans, pres., Evans Midland Empire Shows
Angelo
Gangai, director, Main Street Parkville Association
MEDIA PRESENT: Nancy
Jack, Parkville Post
Mike
Sherry, Kansas City Star
Andy
Young and Joe Gleason for Parkville Cable Channel 2
REVIEW OF MINUTES
ALDERMAN POOLE MADE A MOTION
TO APPROVE THE MINUTES OF THE FEBRUARY 3, 2004 MEETING AND THE FEBRUARY 14TH
WORK SESSION; ALDERMAN SPORTSMAN SECONDED.
ON VOICE VOTE, THE MOTION CARRIED 8-0 AS FOLLOWS: SPORTSMAN-AYE;
FERGUSON-AYE; RITTMAN-AYE; POOLE-AYE; FRIEDMAN-AYE; McCOY-AYE; ARNOLD-AYE;
DUSENBERY-AYE.
CITIZEN INPUT
Platte County Tourism
Director Cheryl Thorp gave an update on the Bicentennial for the Lewis & Clark
Expedition. Sponsor commitments include
KC TV 5, the Kansas City Star, Infinity Radio Network (Mix 93, Star 102, KFKF
and Q104) and the Coca-Cola Bottling Company. $350,000 has been secured in
sponsorship funds and a yet to be announced $100,000 sponsor. The State of Missouri vacation guide
features the Lewis & Clark Fife & Drum Corps, and the county has
produced 100,000 stuffers that are being distributed to merchants, chambers,
etc.
Lewis & Clark Committee
Chairman Deborah Butcher reported on the total project in Parkville, including the reception and
landscape exhibit held last October. A
basic curriculum for the children=s Day
Camp has been finalized which includes learning about the Lewis & Clark
expedition and eating foods from that period such as deer stew, elk jerky and
blackberries. Some funds from the
budget will be used to purchase deer skins to make journal covers. A basic promotion and advertising campaign
has been developed and will be finalized by March 15th. The Discovery Expedition dates have been
confirmed with the Scheduling Committee.
An invoice from the Discovery Expedition has been received, and the
invoice for the Fife and Drum Corps has been paid. The Committee was recently advised that instead of 125' of dock,
25' will be sufficient. Park University
has agreed to allow the Fife & Drum Corps children to stay in the
auditorium and use their restroom and bath facilities. The dinner has been scheduled at the Olde
Mill. The Committee is on budget. The Rotary has agreed to donate $600 for the
Day Camp.
Pat Hawver thanked Deborah
Butcher for her time and efforts as chairman of the Lewis & Park
Committee. Before learning the length
requirement of the dock had been reduced to 25', he said he had planned to ask
the Board to purchase or build a dock.
He distributed a picture of a 100' dock located at the boat club which
is next to the east end of English Landing Park for reference. The boat club could not lend the City its
dock because it would be in use at that time.
Lewis & Clark Committee
member Neil Davidson reiterated that the docking requirements for the replica
keel boats had been reduced from 125' to 25' or a mud bank could be used
depending on the level of the river at that time. The boats are constructed of
wood and cannot be docked on rocky terrain.
Mr. Davidson indicated he felt
confident they will be able to acquire a dock.
The possibility of building or leasing a dock was discussed. Mr. McCoy offered the use of his 16' dock
located at Houston Lake.
Mr. Hawver advised there were
concerns that the carnival for the 4th of July celebration scheduled
to arrive in Parkville on Sunday, June 27th and the Lewis &
Clark Expedition arriving on Tuesday, June 29th will cause a
shortage of parking space for the L&C event. Several options for the Board to consider were discussed: the carnival not coming into town until
Thursday and shortening its stay; setting up the carnival on Ballfield #1 and
parking their RV=s on the south access road behind English Landing
Centre; or rescheduling the carnival to come for Parkville Days in August
instead and the City helping Main Street Association with the cost of the
fireworks, the funds for which are generated by the carnival.
John Evans, president of
Evans Midland Empire Shows, Inc. explained that arriving on Thursday would not
allow him sufficient time to set up.
For safety reasons, he requires two full days to set up the rides and
one day to inspect and clean them. Mr.
Poole asked Mr. Evans what he would do if it rained. He responded that he would have to set up on the west end of the
parking area in English Landing Centre.
Mrs. Dusenbery expressed concern about the stability of the rides on the
ground. Mr. Evans advised that he has
set up on grass at other events. Mr.
Hawver reported that a carnival had been set up on the ball field at a past
event; it did rain, but no problems occurred.
Mr. Poole and Mr. Friedman felt the Lewis & Clark event should take
precedence over the carnival.
Angelo Gangai, director of
the Main Street Parkville Association, informed the Board of Aldermen that
after discussions with City Staff and the Lewis & Clark Committee
approximately 6 - 8 months ago,
arrangements were made with Mr. Evans to set up on Ball Field #1 on
Sunday and Monday, and to begin operating at 6:00 p.m. on Thursday so as not to
interfere with the Lewis & Clark event.
Further discussion ensued regarding other alternatives for the carnival
and contingencies in case of rain. Mrs. Arnold expressed her opposition to
having the carnival in town during the Lewis & Clark encampment.
ALDERMAN RITTMAN MADE A
MOTION TO APPROVE THE ARRIVAL AND DEPARTURE OF THE CARNIVAL AS SCHEDULED
WITH THE UNDERSTANDING THAT IT WILL BE SET UP ON BALL FIELD #1, RV=S WILL BE PARKED SOUTH OF ENGLISHING LANDING CENTRE
ONLY AND IN NO EVENT SHALL THE CARNIVAL BE SET UP ON ASPHALT; ALDERMAN McCOY SECONDED. A ROLL CALL VOTE WAS TAKEN WITH THE FOLLOWING RESULTS:
SPORTSMAN-AYE; FERGUSON-AYE; RITTMAN-AYE; POOLE-NAY; FRIEDMAN-NAY; McCOY-AYE;
ARNOLD-NAY; DUSENBERY-NAY. A TIE VOTE
WAS BROKEN BY MAYOR RICHARDSON WHO VOTED AYE.
THE MOTION CARRIED 5-4.
BILLS AND ORDINANCES
ALDERMAN FRIEDMAN MOVED THAT
BILL 2134, TO EMPLOY TERRY ANDERSON AS PARK LABORER, BE APPROVED FOR
FIRST READING; ALDERMAN ARNOLD SECONDED: ALL AYE. MOTION CARRIED.
ALDERMAN FRIEDMAN MOVED THAT
BILL 2134 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE
ONLY; ALDERMAN POOLE SECONDED: ALL AYE.
MOTION CARRIED.
ALDERMAN FRIEDMAN MOVED THAT
BILL 2134 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2116;
ALDERMAN POOLE SECONDED. ON ROLL CALL
VOTE, THE MOTION CARRIED 8-0 AS FOLLOWS:
SPORTSMAN-AYE; FERGUSON-AYE; RITTMAN-AYE; POOLE-AYE; FRIEDMAN-AYE;
McCOY-AYE; ARNOLD-AYE; DUSENBERY-AYE.
ACCOUNTS PAYABLE
ALDERMAN FRIEDMAN MOVED THAT
BILL A-736, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST
READING; ALDERMAN POOLE SECONDED: ALL AYE.
MOTION CARRIED.
ALDERMAN FRIEDMAN MOVED THAT
BILL A-736 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE
ONLY; ALDERMAN POOLE SECONDED: ALL AYE.
MOTION CARRIED.
ALDERMAN FRIEDMAN MOVED THAT
BILL A-736 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-736; ALDERMAN
POOLE SECONDED. ON ROLL CALL VOTE, THE MOTION CARRIED 8-0 AS FOLLOWS: SPORTSMAN-AYE; FERGUSON-AYE; RITTMAN-AYE;
POOLE-AYE; FRIEDMAN-AYE; McCOY-AYE; ARNOLD-AYE; DUSENBERY-AYE.
SALE OF SYNERGY PROPERTY
City Attorney Jack Campbell
showed the Board a survey of the Synergy property located off of Bell Road and
announced that the prospective buyers of the property, the Salvation Army, require a Conditional Use Permit, an
application for which has been filed with Ms. Devlin. The Synergy Girls Home was formerly operated as a shelter for
girls. The Salvation Army proposes to
operate the facility as a shelter for homeless families. Mr. Campbell had been approached by a
partner in his law firm who is on the Board of the buyer, to seek acquisition
of additional property owned by the City which is being used as a turn-around
by Synergy. Ms. Devlin said the CUP
issue will be before the Planning Commission in March. It was agreed that more
information was needed on this item.
CITY ADMINISTRATOR=S REPORT
Projects in Progress. Mr. Hawver
distributed a document entitled AProjects
in Progress@ listing the unfinished projects of the city
administrator for the Board=s review and to be used as a tool for Public Works
Director Rupp.
Time frame for Financing
Sewer Facilities Plan. Mr. Hawver advised that Parkville has been
approved to participate in the Department of Natural Resource=s State Revolving Fund Loan Program. One of the conditions to meet the November
financing deadline requires voter approval by June 30, 2004. If this deadline is not met, the City will
remain eligible for funding another year, but will not receive the low-interest
loan until after the next round of financing which occurs in November
2005. Mr. Hawver discussed the time
frame set forth in his report to achieve the City=s goal
of making necessary sewer improvements as soon as possible in order to comply
with the Clean Water Act. Our bond
attorney will be attending the next meeting with bond wording. Mr. Hawver will contact the Finance
Committee, Mr. McCoy, Mr. Ferguson and Mayor Richardson to schedule a lunch
meeting next week to discuss this matter further.
POLICE CHIEF=S
REPORT
Chief Hudson referenced the
Parkville Police Department 2003 Report enclosed in the Aldermens= packets and advised that crime had increased by 9%;
violent crime increased by 28% (6 assaults and 2 rapes). All of the assaults and both rapes were
solved; individuals were either sentenced or arrested. There were no robberies or homicides in
2003. A total of all crimes was 200 in
2003 versus 183 in 2002. Tickets
decreased by 7% and accidents decreased by 7%.
14% of the total accidents involved deer. Another 41% of the accidents were caused by following too close
and failure to yield. A dope house on
West Street was shut down. Burglars
working the city=s west side were caught. Auto theft increased 300% (from 4 to 12). Most of the stolen cars had keys in them and
were taken from the construction site at 9 and 45 Highways. Crime in the month of January, 2004 was down
66%. Discussion ensued regarding the
fact that most accidents have occurred at 9 and 45 Highways and at 9 Highway
and Park University. Mr. Hawver
discussed Park University/MoDOT signalization and other improvements of their
entrance, and MoDOT/Martin-Marietta/ City of Parkville plans for signalization
at Coffey Road and the addition of right and left turn lanes at Coffey Road. MoDOT has determined that improvements in
this area are warranted and they will provide temporary signals at their cost.
Mr. Sportsman asked if
another deer count had been done by the Department of Conservation. Mr. Rupp said the count was 39 deer per
square mile, and the agent would attend a future meeting to give a
presentation.
COMMUNITY DEVELOPMENT DIRECTOR=S REPORT
Ms. Devlin stated that the
next Board of Zoning Adjustments meeting is scheduled for February 24th
at 5:30 p.m. The response to our
request for proposals for the Master Plan update was very positive. Five proposals were received. With the consent of the Board, she would
like to put together a selection committee to review the proposals, and asked
interested Board members to let her know.
Ms. Devlin also summarized the Community Development Annual Report. Residential permits issued decreased
slightly in 2003, but commercial permits issued increased. Inspections performed in 2003 totaled 2,277.
COMMITTEE REPORTS
Ad Hoc Ambulance
Committee: Mrs. Dusenbery advised she
will be speaking with representatives of MAST, and they will be attending the
next meeting in March.
Chamber of Commerce/Main
Street: Mrs. Arnold reported the
Parkville Chamber of Commerce ABusiness After Hours@ will be
held this Thursday at the Northland Exposure Artists Gallery from 5 p.m. to 7
p.m.
Financial Report: Mr. Ferguson said the January report shows income in
the amount of $824,000 and expenditures in the amount of $178,000.
ALDERMAN FERGUSON MOVED TO
APPROVE THE JANUARY FINANCIAL REPORT AS PUBLISHED; ALDERMAN ARNOLD
SECONDED. ON VOICE VOTE, THE MOTION
CARRIED 8-0 AS FOLLOWS: SPORTSMAN-AYE;
FERGUSON-AYE; RITTMAN-AYE; POOLE-AYE; FRIEDMAN-AYE; McCOY-AYE; ARNOLD-AYE;
DUSENBERY-AYE.
Nature Sanctuary: Mr. McCoy informed the Board that he and Jim Reed are
trying to set up a stream quality testing session on the White Aloe on March 21st
at 1:00 p.m.
Parks: Mr. Poole stated a meeting is scheduled for
Wednesday, February 18th.
Planning: Mr. Ferguson advised there was no meeting held in
February due to a lack of agenda items.
OTHER BUSINESS
Mr. Ferguson referenced the
memo enclosed in the packets from City Clerk Barbara Lance regarding city
stickers.
EXECUTIVE SESSION
ALDERMAN POOLE MOVED TO GO
INTO EXECUTIVE SESSION UNDER THE AUTHORITY OF RSMo 610.021 (1), (2), (3) TO
CONSIDER LITIGATION, REAL ESTATE AND PERSONNEL; ALDERMAN DUSENBERY
SECONDED. ON VOICE VOTE, THE MOTION
CARRIED 8-0 AS FOLLOWS: SPORTSMAN-AYE;
FERGUSON-AYE; RITTMAN-AYE; POOLE-AYE; FRIEDMAN-AYE; McCOY-AYE; ARNOLD-AYE;
DUSENBERY-AYE.
Discussion ensued.
RETURN TO OPEN SESSION
ALDERMAN FRIEDMAN MADE A
MOTION TO RETURN TO OPEN SESSION; ALDERMAN DUSENBERY SECONDED. ON VOICE VOTE, THE MOTION CARRIED 8-0 AS
FOLLOWS: SPORTSMAN-AYE; FERGUSON-AYE;
RITTMAN-AYE; POOLE-AYE; FRIEDMAN-AYE; McCOY-AYE; ARNOLD-AYE; DUSENBERY-AYE.
ALDERMAN DUSENBERY MADE A
MOTION TO REDUCE THE AMOUNT OF RENT PAYMENTS FOR THE HOUSE LOCATED AT 6203 WALL
STREET FROM $1,464 PER MONTH TO $1,000 PER MONTH; ALDERMAN FRIEDMAN
SECONDED. ON VOICE VOTE, THE MOTION
CARRIED 8-0 AS FOLLOWS: SPORTSMAN-AYE;
FERGUSON-AYE; RITTMAN-AYE; POOLE-AYE; FRIEDMAN-AYE; McCOY-AYE; ARNOLD-AYE;
DUSENBERY-AYE.
ANNOUNCEMENTS
Upon return from Executive
Session, Alderman Ferguson announced that the Board of Aldermen voted
unanimously to suspend Court Administrator Louella Smith=s employment indefinitely without pay due to
mismanagement of court accounts.
ADJOURNMENT
ALDERMAN ARNOLD MADE A MOTION
TO ADJOURN; ALDERMAN DUSENBERY SECONDED.
ON VOICE VOTE, THE MOTION CARRIED 8-0 AS FOLLOWS: SPORTSMAN-AYE; FERGUSON-AYE; RITTMAN-AYE;
POOLE-AYE; FRIEDMAN-AYE; McCOY-AYE; ARNOLD-AYE; DUSENBERY-AYE.
The meeting was adjourned at
10:00 p.m.
Submitted by:
Assistant City Clerk Sandra Gover 2/20/04
WORK SESSION
BOARD OF ALDERMEN
CITY OF PARKVILLE, MISSOURI
February 24, 2004
Mayor Pro Tem Marvin J.
Ferguson called the work session to order at 6:09 p.m.
ROLL
CALL
Ward 1 Alderman Jack Friedman - present
Ward 1 Alderman Charlie Poole - present
Ward 2 Alderman David McCoy - present
Ward 2 Alderman Dave Rittman - present
Ward 3 Alderman Marvin
Ferguson- present
Ward 3 Alderman Linda Arnold - present
Ward 4 Alderman Marc
Sportsman - present
Ward 4 Alderman Kathy
Dusenbery- present
ALSO PRESENT: Public
Works Director Jeff Rupp (left before discussion of candidates)
Resident/press
representative Nancy Jack (left during discussion of candidates)
City
Clerk Barbara Lance
Mayor Gerry Richardson
arrived later in the meeting.
FENCING ALONG RAILROAD TRACKS
BY POWER PLANT AND PANCHOS
Mr. Rupp said there has been
a long-time plan to put a fence between the railroad track and the adjacent
properties. That issue came to a head
today B he talked
with the railroad=s attorney, who agreed to allow the City to install
fencing at a cost of up to $32,000 of the same kind of fencing we have
downtown. It would run from Main
Street 35' west, or whatever length that figure would allow. The railroad wants to get the fencing done
before this year=s festivals begin.
Burlington Northern & Santa Fe would return the total amount
later. We would have to pay a couple of
thousand dollars for a little curb work.
Mr. Rupp needs to get the contractor started and asked for approval to
start negotiations with him, based on the fact that the Board of Aldermen
expects to approve the project at its next regular meeting.
ALDERMAN RITTMAN MOVED TO
APPROVE GOING AHEAD WITH THE PROJECT TO FENCE THE AREA BETWEEN THE TRACKS AND
THE RESTAURANT ON EITHER SIDE; ALDERMAN McCOY SECONDED; ALL AYE; MOTION CARRIED
8-0.
Mr. Rupp left.
REPLACEMENT
OF CITY ADMINISTRATOR
ALDERMAN ARNOLD MOVED TO GO
INTO EXECUTIVE SESSION TO DISCUSS CANDIDATES FOR THE CITY ADMINISTRATOR
POSITION; ALDERMAN DUSENBERY SECONDED; ALL AYE; MOTION CARRIED.
Ms. Jack left the room. Discussion ensued.
ALDERMAN FERGUSON MOVED TO
RETURN TO OPEN SESSION; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.
Ms. Jack returned.
A procedure to hire a city
administrator was discussed. Mr. McCoy said his wife, a Human Resources
specialist, said at some point one person should evaluate all the applications,
because it is important that all be seen from one viewpoint rather than the
various standards which would be applied if the applications (50 at that point)
were seen through the eyes of more than one person.
The aldermen agreed on a set
of qualifications for the job:
1.* Five
years minimum experience within a city or town as top person or assistant in
city management or senior person in city department. Experience in a larger city would be a plus.
2.
Experience with
government budgets and financing tools such as TIF, bonds, etc.
3.
Experience in personnel
management and public works.
4.* Minimum
educational specification - undergraduate degree. MPA would be a plus.
5.* Stability
in work history.
6.
Project management
skills with emphasis on public works background.
7.* Experienced
in interaction with city and county officials.
8.* Experience
in dealing with issues which arise from growth of community.
9.
Experience with various
legal issues pertinent to cities.
10.
Written and verbal
communication skills.
11.
Grand writing ability
would be helpful.
12.* Computer
skills, especially ability to communicate by e-mail.
13.
Missouri
experience.
14.
Zoning experience.
15.
Ability to
multi-task.
*
Items marked with an asterisk are mandatory.
These criteria would be
applied to applications submitted by current staff as well as to others. All current staff should be informed of this
job opening.
Aldermen asked Mayor
Richardson if he would be the person to review and rate all applications. He agreed.
He will cull out the list to approximately ten candidates. At that time very brief personal interviews
would be conducted with these people, perhaps by phone for those in other parts
of the country. At some point an
application form would be sent to the top few candidates. (Mr. Poole faxed a copy of the application
used at Yellow Company to City Hall, and it was converted to Parkville=s needs. Copy
is attached. Aldermen who wish to make
changes should let Barbara Lance know.)
DISCUSSION
ON CAPITAL IMPROVEMENTS
The mayor and aldermen
discussed how best to educate the public about the need for passage of this ballot
issue. There are many practical issues
which are part of this program. Mayor
Richardson agreed to act as point person in this effort. Mr. McCoy said he would help.
There was some discussion on
procedure to choose bond underwriters and bond counsel. Mayor Richardson spoke about the difference
in interest to be paid to bond underwriters.
It could make a great difference to the City in years to come, he said.
The mayor will continue as a
member of the ad hoc committee which will advocate passage of the ballot
issue. Chairs are Jim Allen, Jim
Watson, and Deborah Butcher. Resident
Laura Ozenberger is a member.
Information will be put on
Channel 2 and the website. It was
suggested that Mike Horine, resident and photographer, be approached about
helping with the campaign. Treasurer
Steve Berg has done a question-and-answer paper on the subject which those who
had seen it applauded as being an excellent explanatory piece.
Marc Sportsman agreed to head
up the City=s educational effort on this issue.
There will be a Town Hall
meeting March 24 downstairs in the Board Room.
CITY
HALL SECURITY
Mayor Richardson introduced
the subject of City Hall security, and certain changes were suggested. Collector Justin Kuder will be the only one
with a key to the petty cash box.
ALDERMAN POOLE MOVED TO
ADJOURN; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED.
The session was adjourned at
8:07 p.m.
Submitted by
____________________________
City
Clerk Barbara J. Lance - February 26, 2004
Enc: Proposed
Employment Application Form
Proposed
Process for Hiring from Elaine McCoy