Regular Meeting

BOARD OF ALDERMEN

CITY OF PARKVILLE, MISSOURI

June 3, 2003

The meeting was preceded by a work session beginning at 6:15 p.m. in the Board Room to discuss new appointments to the Planning Commission.

CALL TO ORDER

Mayor Charles E. Kutz called the meeting to order at 7:00 p.m.

ROLL CALL

Ward 1 Alderman Jack Friedman - present

Ward 1 Alderman Charlie Poole - present

Ward 2 Alderman David McCoy - present

Ward 2 Alderman Dave Rittman - present

Ward 3 Alderman Marvin Ferguson - present

Ward 3 Alderman Linda Arnold - present

Ward 4 Alderman Marc Sportsman - present

Ward 4 Alderman Kathy Dusenbery - present

ALSO PRESENT:

City Administrator Pat Hawver

Sgt. John Moyer

Assistant City Clerk Sandra Gover

Gale Bay, Chair-Christmas on the River

Carol Green, resident

Matthew Finley, Boy Scout Troop 393

John Haggard, newly appointed Planning Commission member

Gary Smith, Planning Commission member

REVIEW OF MINUTES OF MAY 20, 2003

ALDERMAN FERGUSON MOVED TO APPROVE THE MINUTES OF THE MAY 20, 2003 MEETING AS PUBLISHED; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.

GALE BAY REGARDING A TASTE OF PARKVILLE

Gale Bay, Chairman of Christmas on the River, requested approval to use property in downtown Parkville for the Second Annual Taste of Parkville to be held on Thursday, September 4^th, 2003 from 5:30 p.m. to 8:30 p.m. which will be one of two fund raising events for Christmas on the River. She discussed plans for the event and requested the City's assistance with electrical hook-ups, trash removal, providing port-a-potties, blocking of East Street in front of the railroad tracks, and approval to place a 3' x 25' banner at the center of the Highway 9 corridor to advertise the event. Ms. Bay advised that $5,000 was raised at last year's event.

ALDERMAN RITTMAN MOVED TO APPROVE MS. BAY'S REQUESTS REGARDING A TASTE OF PARKVILLE; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED 8-0.

CAROL GREEN REGARDING CITY LAND AT HWY FF AND UNION CHAPEL ROAD

Because Carol Green had not yet arrived, City Administrator Pat Hawver requested to discuss the matter in her absence that night, and possibly take action at the next meeting. The Aldermen agreed. Mr. Hawver distributed an aerial map showing the property in question (attached hereto and incorporated herein).

Ms. Green arrived at 7:10 p.m.

Mr. Hawver explained that Ms. Green's driveway access goes through the 1.3 acre tract owned by the City and she would like to purchase the property; however, she is proposing to provide the City with a rock sculpture of the City's choice (possibly a Lewis & Clark sculpture) in lieu of cash.

Carol Green, P. O. Box 14264, Parkville, Missouri, discussed how she met rock carver, Gary Christie, White Buffalo Studios, Lawrence, Kansas, and described carvings he has done at several locations. Ms. Green also explained why she wished to own the property. She stated that currently people are using the property as a dump, and she wants to install a fence and clean it up.

It was agreed that this item would be tabled until the next meeting to give staff time to acquire more information. Mayor Kutz stated that since it is a real estate issue, the Board may want to discuss it in an executive session.

BOY SCOUTS

Matthew Finley, Boy Scout Troop 393, was present as a requirement to earn his Communications and Citizenship in the Community badges.

MAYOR'S REPORT

Mayor Kutz reported that he co-chaired a golf tournament held on June 2^nd at the National Golf Club for St. Lukes Hospital's proposed Womens & Childrens Health Care Center. The tournament raised $30,000 towards the cost of the proposed health care center.

He advised that volunteers were needed on June 10^th for the Habitat for Humanity Building Blitz. The goal is to build 10 houses in 10 days.

He stated that at the May 20, 2003 meeting, the Board of Aldermen voted to increase the size of the Planning Commission from 9 to 11 members and a list of names was circulated for the aldermen to consider. He announced the names of those persons the Board recommended.

ALDERMAN SPORTSMAN MOVED TO APPROVE THE REAPPOINTMENT OF AL McCORMICK, GARY SMITH AND FRANK McCOY, AND TO ADD JOHN HAGGARD AND JIM SFETKO TO SERVE 4-YEAR TERMS ON THE PLANNING COMMISSION; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED 8-0.

Mr. Haggard introduced himself and discussed the history of his residency.

Mr. Hawver suggested that the current Tree Board members be reappointed and that Mr. Brandon Bouillon, a new member, be appointed. Mrs. Dusenbery nominated Dorothy Gresham, although not a resident, to serve on the Tree Board. It was agreed that Ms. Gresham's non-residency was not a problem.

ALDERMAN POOLE MOVED TO REAPPOINT STEVE PRESTON AND PAMELA EDWARDS TO SERVE 3-YEAR TERMS, DOUG WILSON AND KATHERINE WURZER TO SERVE 2-YEAR TERMS, AND BRANDON BOUILLON AND DOROTHY GRESHAM TO SERVE 1-YEAR TERMS ON THE TREE BOARD; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.

(It was later learned through a telephone conversation between the assistant city clerk and Mrs. Gresham that Mrs. Dusenbery had misinterpreted Mrs. Gresham's statement that she wanted to serve on the Board. Mrs. Gresham said she was honored but needed to think about it, and would advise the assistant city clerk. On Monday, June 9, 2003 Mrs. Gresham came to City Hall and delivered a letter declining the nomination - attached hereto and incorporated herein.)

Mayor Kutz announced that he would like to resign from the TIF Commission and suggested the Board appoint Mr. Rob Gower to serve in his place if he is willing. He stated that Mr. Gower had not yet decided, but if he decides to serve, the Board could vote on it at the next meeting.

CITY ADMINISTRATOR'S REPORT

Park University asked Mr. Hawver to convey to the Board their desire to close Coffey Road due to the amount of dumping that is occurring, the condition of the road creating a safety hazard and a problem of late night underage drinking. Discussion ensued concerning whether it was City property or owned by Park University. Mr. Hawver stated the laws of prescriptive rights require that the City would need to continually and substantially maintain the road which it has not done in the past. Further discussion centered around the need for access on the road to maintain the tower, and the need for signage and notification in newspapers if the road were to be closed. Planning Commission member Gary Smith expressed his thoughts that the reason for the problem with dumping is due to the fact that the road is very seldom used, and that it is very seldom used because of the road's condition. Since it would be an ideal short cut for residents of Riss Lake if the road were in better condition, he suggested as an alternative to closing the road, to work out an agreement with Park University to make some minimal improvements to the road so that it would be driveable. Mr. Hawver advised that during discussions concerning the one-half cent sales tax for county road improvements, the Board of Aldermen were asked to prioritize projects and they voted not to improve Coffey Road. Mayor Kutz suggested that this item be continued to a meeting when a representative of Park University could be present to discuss options. The Board agreed.

Mr. Hawver reported that Piropos had requested a wine sales permit for an event at the Rivers Bend Art Gallery on June 9^th from 4-9:00 p.m., and also a permit for regular liquor sales at the Parkville Mini-Golf on June 10^th from 5-7:00 p.m.

ALDERMAN SPORTSMAN MOVED TO APPROVE THE PERMITS REQUESTED BY PIROPOS; ALDERMAN RITTMAN SECONDED; ALL AYES; MOTION CARRIED 8-0.

Mrs. Dusenbery reported that residents adjoining Piropos' property have complained about Piropos' customers leaving empty bottles on their property.

Mr. Hawver advised that Nature Sanctuary Director Jim Reed brought to his attention the problem of over-population of deer in the Nature Sanctuary, Riss Lake and Park University areas. This problem is causing automobile accidents, and the deer are wasting due to an insufficient food supply. He asked the Board to consider approval of an assessment to be done by the Conservation Department. They will fly over the area in the winter when there is no foliage on the trees and count the number of deer there are in the area. Based on the population, they will determine if the deer population is a problem. If they determine there needs to be a thinning of the population, they will conduct a special hunt using archery equipment and muzzle loader guns.

ALDERMAN FRIEDMAN MOVED TO APPROVE THE CONSERVATION DEPARTMENT'S ASSESSMENT OF THE DEER POPULATION; ALDERMAN SPORTSMAN SECONDED; ALL AYES; MOTION CARRIED 8-0.

Mr. Hawver announced that a ribbon cutting ceremony at the new stage will be held on Friday, June 20^th at 5:00 p.m. and everyone is invited to attend.

Mr. Hawver also discussed an item in the Police Chief's report. On May 29, 2003 several cars in Riss Lake were broken into. The suspect was discovered in Weatherby Lake and a chase ensued involving Parkville and Platte County officers. The suspect was apprehended, the stolen items were recovered and the suspect is in the Platte County jail.

COMMUNITY DEVELOPMENT DIRECTOR'S REPORT

Mayor Kutz referenced documents in their packets: the Community Development Journal and the June 10, 2003 Planning Commission Meeting Agenda.

POLICE CHIEF'S REPORT

Mayor Kutz noted an item in the Police Chiefs report. It stated that the overtime bill for the recent Pro Am golf tournament had been submitted and would be paid. He commended the Police Department on their performance at the event.

Mrs. Dusenbery complimented Sgt. Moyer for helping with the Riss Lake pool situation.

COMMITTEE REPORTS

CHAMBER OF COMMERCE/MAIN STREET: Mrs. Arnold advised there will be a ribbon cutting ceremony at Yoshiko's restaurant, June 4^th at 6:30 p.m., and that Jazz Fest will be held on June 20^th - 21^st . She also thanked Karen Rapp for donating her time and work on a billboard located on Broadway advertising Jazz Fest.

CHANNEL 2 AND WEBSITE: Mr. Rittman had no report; however, Mr. Hawver stated that Shan Johnson and Ed Gault had requested to be relieved of their duties due to a heavy work load this time of year, and that he would be working with Park University to find an intern to replace them at the meetings.

COMMUNITY CENTER: No report.

FARMERS MARKET: Mr. Friedman stated the market is doing very well. He spoke to the vendors at the market about a possible sandwich cart, and there was no support. They felt it was not in keeping with the current atmosphere they have tried to create at the market. The Board agreed.

FINANCIAL REPORT: Mr. Ferguson discussed the City's income and expenses from the report for the period ending April 30, 2003 and advised all were within the budget.

ALDERMAN FERGUSON MOVED TO APPROVE THE CITY TREASURER'S REPORT FOR THE MONTH OF APRIL 2003; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.

NATURE SANCTUARY: Mr. McCoy reported that he and Barbara Lance attended an unveiling of a replica of Old Town Parkville built by the 7^th grade class at Lakeview Middle School. He explained that a report was done on each building by each student, and he shared what he had learned about Parkville that he did not know. He took pictures of the replica and brought them and other information he had obtained for the Board to review.

Mr. McCoy advised that Diane Kixmiller and Jim Reed did a presentation on careers for Career Day at Prairie Point Elementary School with approximately 120 students in attendance; and that a High School Community Service day was held in the Nature Sanctuary on May 19^th with 43 students from Park Hill and Park Hill South in attendance.

Mr. Friedman complimented Diane and Jim on their efforts to promote the City and the Nature Sanctuary. He reported that they now have enough volunteers to have 3 sessions instead of 2 at the Day Camp.

PARKS: Mr. Poole reported that a meeting was held on May 28^th and the main discussion was a master plan for the Park. Mr. Hawver added that there will be public participation in the process of acceptance of the master plan.

Mr. Friedman asked Mr. Hawver to assign the Street Crew to fix some holes on the roof of the Farmers Market shelter and to do something to keep the birds out of the shelter.

PLANNING: Mr. Ferguson advised that the next meeting would be held on June 10^th and he discussed the items on the agenda. Mayor Kutz suggested that any time a Planning Commission item comes before the Board, that the conditions stated in the Staff Analysis be made part of the motion, the minutes and the ordinance.

BILLS AND ORDINANCES

ALDERMAN FERGUSON MOVED THAT BILL 2094, REZONING THE EAST 35' OF THE McRUER PROPERTY TO PARKLAND (PLCD), BE APPROVED FOR FIRST READING; ALDERMAN McCOY SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2094 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2094 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2076; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 8-0.

Bill 2094 was posted May 30, 2003.

ALDERMAN FERGUSON MOVED THAT BILL 2095, AN ORDINANCE AMENDING SECTION 605.140 OF THE GENERAL LICENSING REGULATIONS (OCCUPATION LICENSES) TO STIPULATE A MINIMUM LICENSE PERIOD, BE APPROVED FOR FIRST READING; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2095 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2095 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2077; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 8-0.

Bill 2095 was posted May 30, 2003.

ACCOUNTS PAYABLE

Mrs. Arnold pointed out on page 4 of the bill paying ordinance two (2) checks payable to Bob Muehlberger Concrete in the amount of $7, 742.25 and questioned whether they might be duplicates. Mr. Hawver said he would investigate the matter. Mayor Kutz stated that the motions to be made would be subject to deleting one check if it is found to be a duplicate.

ALDERMAN FERGUSON MOVED THAT BILL A-719, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-719 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-719 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-719; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 8-0.

Bill A-719 was posted May 30, 2003.

(It was later determined after discussion with the City Collector and City Treasurer that the bill paying ordinance was not in error; the total due Muehlberger was $15,484.50 and the amount of the check was split into two different accounts.)

OLD BUSINESS

Mrs. Arnold asked Mr. Hawver if there was a plan to restripe the cross walk between Cherry on Top and the Power Plant Restaurant since the old paint was covered when the street was paved. Mr. Hawver stated Alan Schank told him it had been too wet to do so, but that it would be taken care of that week.

McCoy advised that he and Mr. Hawver attended a Platte County Transportation Plan Review meeting where they discussed the allocation and use of the new transportation tax. Mr. Hawver added that when the City receives a cost estimate on improvements to Jones-Meyer Road, the County has asked that the Board make a commitment on those improvements. Mayor Kutz responded that it should be the City's choice regarding prioritizing improvements within our community.

ADJOURNMENT

ALDERMAN FERGUSON MOVED TO ADJOURN; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.

The meeting was adjourned at 8:08 p.m.

Submitted by Assistant City Clerk Sandra Gover - 6/10/03_____________________________

/sg

Attachments