Regular Meeting

BOARD OF ALDERMEN

CITY OF PARKVILLE

January 7, 2003

CALL TO ORDER

Mayor Charles E. Kutz called the meeting to order at 7:00 p.m.

ROLL CALL

Ward 1 Alderman Jack Friedman - present

Ward 1 Alderman Charlie Poole - present

Ward 2 Alderman David McCoy - present

Ward 2 Alderman Dave Rittman - present

Ward 3 Alderman Marvin Ferguson - present

Ward 3 Alderman Linda Arnold - present

Ward 4 Alderman Marc Sportsman - present

Ward 4 Alderman Kathy Dusenbery - present

ALSO PRESENT:

City Administrator Patrick Hawver

Public Works Director Jeff Rupp

Police Chief Bill Hudson

Assistant City Clerk Sandra Gover

and 3 persons in the audience

REVIEW OF MINUTES

ALDERMAN FERGUSON MOVED TO APPROVE THE MINUTES OF THE DECEMBER 17, 2002 MEETING MINUTES AS PUBLISHED; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED 8-0.

BOY SCOUT TROOP 393

Larry Williams, Boy Scout Troop 393, was present as part of his Citizenship in the Community Merit Badge requirements.

Mayor Kutz asked if there was any further citizen input. There was none.

MAYOR=S REPORT

Mayor Kutz announced that Harlan Shaver, Sr., who made repairs to the monuments at English Landing Park, passed away on January 6, 2003 at age 91, and advised what the funeral arrangements were.

Mayor Kutz reported that an application was received from Mr. Jim Brooks, 600 Main Street, to serve on the Park Committee.

ALDERMAN POOLE MOVED TO APPROVE THE APPOINTMENT OF JIM BROOKS TO THE PARK COMMITTEE; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED 8-0.

Mayor Kutz was asked by the Northland Regional Chamber to attend a Northland Mayors= Panel on January 9, 2003 at the Platte Valley Bank, and he plans to attend on behalf of Parkville.

Mayor Kutz wrote a letter to Mayor Carol Marinovich requesting that the police firing range south of the river be closed from 11:00 p.m. to 6:00 a.m. due to the many complaints received from Parkville citizens of hearing gun fire at 4:00 a.m. He received a reply from Ms. Marinovich in which she referred the matter to Police Chief Ron Miller and asked him to respond. Mayor Kutz has not yet been contacted by Mr. Miller but will continue to pursue the matter.

Mayor Kutz advised that he has signed a proclamation supporting the County=s proposed sales tax effort for road and bridge improvements.

CITY ADMINISTRATOR=S REPORT

Mr. Hawver discussed the George Fewson Trust. Mr. Fewson died two years ago and left approximately $500,000 to the City of Parkville to form a trust. The terms set forth in the trust agreement state that one-half of the annual interest accrued from the estate, estimated at approximately $10,000 per year at the current interest rate, be used to create a special project fund. The estate is now out of Probate Court and a trustee needs to be assigned. He recommended that a vice-president of the Platte Valley Bank be appointed to act as trustee of the account and provide the City with reports. He said the funds will be kept separate in the City=s monthly reports. Questions arose among the Aldermen concerning obtaining bids from other banks; who decides what the special projects will be; if Mr. Fewson=s relatives have recommendations for the use of the funds; and how long the City will be able to use only the interest. Mr. Hawver said he would provide at the next meeting a comparison of other local banks= administrative fees and interest rates; that the Board of Aldermen will decide what the special projects will be, but that the projects should be for the good of the Parkville citizens; that Mr. Fewson has no living relatives; and, he is discussing with the City=s attorney several legal questions regarding the Trust including how long the project fund must be held.

Mr. Hawver advised that the Department of Natural Resources selected only 3 entities to participate in this year=s State Revolving Fund Loan Program, and that Parkville=s application was not approved. He discussed the reasons why so few were selected this year. He said the Finance Committee met that day, and the City has no choice but to move forward with making capital improvements to the sewer system whether we participate in the SRF Program or not. He discussed a plan for the sewer system improvements including efforts to be made to be placed on the SRF Fundable List, preparing for SRF participation in the event Parkville is later chosen as fundable, and financing considerations and options. The estimated funds needed during the next twelve months to make improvements calling for immediate attention will be $1.2 to $1.5 million. He will come back before the Board with a proposal for that financing.

Mr. Hawver said the County Commissioners have requested that the City provide by the end of January a list of specific projects to be accomplished if the voters approve the 3/8 cent sales tax in April. Platte County has a list that identifies gravel roads that will be paved and bridges to be rebuilt. However, developing a ten-year plan in the next three weeks would be difficult for Parkville because the funds would be used for improvements. He and Jeff Rupp prepared a list of known street improvement projects to be reviewed by the Board during the work session after the meeting that night, and suggested working on some terminology that would assure the voters they can expect more street improvements and additional asphalt overlay projects. Mayor Kutz expressed concern about providing a ten-year Aset-in-stone@ list as our priorities may change. He recommended the list be submitted with a letter of understanding that it would be subject to change.

The City received a reply to Mr. Hawver=s letter to the Platte County Board of Election Commissioners in which he requested they reconsider using the Presbyterian Church as a polling place due to the complaints received about parking and traffic congestion. The letter stated they believed that the Church facility provided the best area available in Parkville for the voting room and for purposes of handicap accessibility, but they are trying to make some changes that will relieve the parking problems, including adding signage and to have the election judges park further away from the church.

The Christmas Tree Recycling Program is underway and will continue through Sunday, January 13, 2003. Only real trees without decorations will be accepted.

POLICE CHIEF=S REPORT

Chief Hudson advised that the City=s newest recruit, Russell Smith, didn=t finish his first shift before he resigned. Mr. Smith told the Chief he didn=t feel he would fit in. The Chief later learned that he had been hired by the county. An advertisement has been published in the newspaper and the Police Department is accepting applications to fill the vacancy.

On December 21, 2002, several suspects stole 12-packs of beer, butane lighters and a donation box with cash from the Phillips 66 store. Officer Bradley spotted the suspect vehicle occupied by two parties in the lot of the Mark IV apartment complex. A number of the stolen items were recovered and two suspects were arrested.

Sgt. Moyer and Detective Canaday have been working on the theft of a couple of chain saws from Ball=s Equipment. The suspect was identified and the case has been submitted to the prosecutor.

On Sunday, January 5, 2003, someone broke into Ed and Francis Haddon=s house and stole some items.

A plasterer who was working on a house at Riss Lake had a dispute with his boss and damaged the house with a hammer. The suspect was drunk and told someone about it so the Chief said they would be presenting charges on that case as well.

COMMITTEE REPORTS

CHANNEL 2 & WEBSITE: No report. Mayor Kutz commended Mr. Rittman on the wonderful job that=s being done.

CHAMBER OF COMMERCE; Mrs. Arnold advised that the Parkville Chamber of Commerce will have its After Hours event on Thursday, January 16^th from 5:00 to 7:00 p.m. at the National Golf Club and invited everyone to attend. The Main Street Association had an appreciation dinner for its Board at Piropos last December and the next meeting will be held January 14, 2003. Mrs. Arnold referenced the Jazz Fest Application included in the packets which has been approved. The dates are June 20 and 21, 2003. Mr. Hawver asked the Aldermen if they knew of any park uses for the summer to advise the staff.

COMMUNITY CENTER: No report.

FINANCIAL REPORT: Mr. Ferguson reported that the November Financial Report shows income in the amount of $140,000 which is within $7,000 of what was budgeted, and expenses in the amount of $171,000 which is $250,000 less than the amount budgeted.

ALDERMAN FERGUSON MOVED TO APPROVE THE CITY TREASURER=S FINANCIAL REPORT AS SUBMITTED; ALDERMAN MC COY SECONDED; ALL AYES; MOTION CARRIED 8-0.

NATURE SANCTUARY: Mr. McCoy said on December 12, 2002, Santa took several people through the Nature Sanctuary, the Annual Trek With Santa, and it was covered by a couple of newspapers. The pictures taken and the articles written are displayed in the glass case at City Hall. He also advised that Jim Reed and others replaced some of the plaques on the park benches that were becoming too hard to read.

PARKS: No report.

PLANNING: Mr. Ferguson said a Planning Commission meeting is scheduled for January 14, 2003. Some items on the agenda are a replat of the Amended Plat of English Landing for approval; a building plan revision to the Antique Mall in the OTD; amendments to the CUP for the National Golf Club to include areas for planned business on certain tracts; and, the final plat of the P&G Commercial Center.

CONTRACTS AND AGREEMENTS

Mr. Hawver discussed the proposed agreement with Archer Engineers. He said it was a proposal to allow the staff to work with Mike Zimmerman who is an engineer with Archer Engineering. Mr. Zimmerman assisted with the creation of the SRF Program and is a financing and SBR expert. Mr. Hawver said he wanted a limited amount of authorization to work with him as a consultant. He said the ordinance shows a total expense of $3,500 but doubts that the amount will exceed $1,500. The higher figure was requested in case some issue comes up as the City is pursuing financing. Mayor Kutz asked Mr. Hawver if this agreement was in relation to the lease purchase and plant structure. His answer was yes. Mr. McCoy said it would also be a positive step towards being more likely to be approved for the SRF Program. Mr. Hawver agreed.

ALDERMAN FERGUSON MOVED THAT BILL C/A 70 AN ORDINANCE ACCEPTING A WORK AUTHORIZATION AGREEMENT PROPOSALL FROM ARCHER ENGINEERS FOR SEWER SYSTEM CONSULTING BE APPROVED FOR FIRST READING; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 70 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN MC COY SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 70 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 70; ALDERMAN MC COY SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 8-0.

Bill C/A 70 was posted 1/3/03.

ACCOUNTS PAYABLE

ALDERMAN FERGUSON MOVED THAT BILL A-709, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-709 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-709 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-709; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL VOTE; MOTION CARRIED 8-0.

Bill A-709 was posted 1/3/03.

OTHER BUSINESS

Discussion ensued concerning the memo from the city clerk regarding increasing occupation license fees. It was agreed that a comparison of other city=s fees would be done and the matter discussed further at the next session.

Mr. Sportsman received a call from a concerned citizen at Riss Lake about the blasting becoming bigger, louder and more frequent. He requested that a packet of information from Martin-Marietta be sent to the citizen to address his concerns. It was agreed that a representative of Martin-Marietta should attend a Board of Alderman meeting quarterly to provide a status report. Mr. Hawver advised that citizens who call with complaints are given Martin-Marietta=s telephone number and are told to contact the City if they are not satisfied. Mr. Sportsman recommended that someone from the City act as a third party to review the data provided by Martin-Marietta.

Mrs. Dusenbery asked Mr. Poole where the Park Board was concerning the Bill Latta memorial. Mr. Poole said a meeting is scheduled for January 27^th and he would advise her. Mayor Kutz asked Sandra Gover to notify the newly appointed Park Committee member, Jim Brooks, of the meeting.

Mr. Sportsman asked if the stage was finished. Mr. Hawver said it is, but that dirt in front of the stage needs to be removed and a rock retaining wall built around the stage. It is not anticipated that it will be used until the Jazz Fest.

In follow up to previous conversations, Mr. Sportsman asked Mr. Hawver the status of forming a committee to look at human resources issues and suggested it be done soon. Mr. Hawver said he was planning to do that the first of February.

Mayor Kutz announced that the Board was going into a work session after adjournment and that it was an open work session.

ALDERMAN RITTMAN MOVED TO ADJOURN; ALDERMAN MC COY SECONDED; ALL AYE; MOTION CARRIED 8-0.

The meeting was adjourned at 7:50 p.m.

Submitted by:

Assistant City Clerk Sandra Gover 1/15/03