Regular Meeting

Board of Aldermen

City of Parkville, Missouri

August 6, 2002

CALL TO ORDER

Mayor Charles E. Kutz called the meeting to order at 7:00 p.m. in the Boardroom, and wished Linda Arnold a happy birthday/month.

ROLL CALL

Ward 1 Alderman Jack Friedman -present

Ward 1 Alderman Charlie Poole -(absent with prior notice)

Ward 2 Alderman David McCoy -present

Ward 2 Alderman Dave Rittman -present

Ward 3 Alderman Marvin Ferguson -present

Ward 3 Alderman Linda Arnold -(left at 7:56 p.m. with prior notice)

Ward 4 Alderman Marc Sportsman -present

Ward 4 Alderman Kathy Dusenbery -(absent with prior notice)

ALSO PRESENT: City Administrator Patrick Hawver, Director of Public Works Jeff Rupp, Chief of Police William Hudson, Superintendent of Streets Alan Schank, Assistant City Clerk Sandra Gover and 5 persons in the audience.

MEDIA PRESENT: Ed Gault and Shan Johnson for Channel 2.

CITIZEN INPUT

Tom Hutsler discussed the Parkville River Festival July 4^th celebration and advised it was a big success. He distributed copies of the budget for the festival showing income in the amount of $14,419.50, total expenses in the amount of $13,242.77 resulting in a net profit of $1,176.73.

Mr. Hutsler announced that Parkville Days will be held August 23, 24 and 25, 2002, and that the starting time of the parade has been changed from 11:00 a.m. to 10:00 a.m. to better serve the needs of the merchants and the restaurants. He said those interested in participating in the parade should call the Main Street Association at 505-2227. Mr. Hawver advised Mr. Hutsler that City Hall has received many calls from frustrated vendors and persons interested in participating in the parade who say they can=t reach anyone at that number. Mr. Hustler said there are two numbers to call: Art, craft and food vendors should call his home number, 436-5739, and parade participants should call 505-2227. He advised that currently no one answers that phone; they use voice mail, check the messages every day and send applications the following day. He said he is hopeful that when the Main Street Association is reorganized, they=ll be able to afford a full-time employee to answer the phone in the future.

Mr. Hustler announced that Maxine McKeon will be in charge of the Little Miss/Mr. Parkville Contest to be held during Parkville Days. Persons entering their children should call her at 741-1603. Mr. Hutsler requested approval to display a banner for the festival and a liquor license to serve beer and wine. The Aldermen asked Mr. Hutsler where the liquor will be served, whether there are volunteers scheduled to assist, whether the banner will include sponsorship advertising. Mr. Hutsler replied that liquor will be served in the same area as the Jazz Festival; there are volunteers scheduled, and there will be no sponsorship advertising on the banner.

ALDERMAN MCCOY MOVED TO APPROVE THE DISPLAY OF THE BANNER DURING THE NORMAL PERIOD OF TIME BEFORE AND DURING PARKVILLE DAYS AS WELL AS GRANT APPROVAL OF THE LIQUOR LICENSE; ALDERMAN ARNOLD SECONDED.

Mr. Hawver suggested that the motion also include the normal services such as trash dumpsters and portable toilets. Ms. Arnold asked Mr. Hustsler if security would be required. He said they would need officers during the time that alcohol is served as well as at night when they are closed.

ALDERMAN MCCOY MOVED TO AMEND THE MOTION TO APPROVE THE DISPLAY OF THE BANNER THE NORMAL PERIOD OF TIME BEFORE AND DURING PARKVILLE DAYS, TO GRANT APPROVAL OF THE LIQUOR LICENSE, AND THAT TRASH DUMPSTERS AND PORTABLE TOILETS BE PROVIDED BY MAIN STREET ASSOCIATION; ALDERMAN ARNOLD SECONDED; ALL AYES. MOTION CARRIED 6-0.

Colleen Brenner, 6465 NW Valley Drive, interim part-time director of Main Street Association, advised that changes have been made to the recorded message on the phone line to include more information. She said the messages are checked every day and applications are mailed the following day. She gave a current status report on the festival, and advised that the committee of volunteers has been putting together a blueprint on what they want to accomplish in the next few years and will be presenting it to the Board in the near future.

REPORTS FROM MAYOR AND STAFF

Mayor=s Report: Mayor Kutz said he was asked by Jim Watson and Jim Allen to extend a special invitation to the Board of Aldermen and the City Administrator to attend a press conference August 7, 2002 at 10:00 a.m. at the National Golf Club to announce a major golf tournament that will take place in our community.

City Administrator=s Report: Mr. Hawver referenced a report from the Director of Community Development located in the back pocket of the packets regarding proposed amendments to the B-4 zoning regulations. He said because Ms. Devlin is on vacation and couldn't be here to answer questions, he recommended that the proposed amendments to Section 440.034 AB-4@ PLANNED BUSINESS DISTRICT REGULATIONS be addressed at another meeting, but suggested the Board move forward with the proposed amendments to Section 440.030, PLAN, and Section 440.080, FILING FEE. He explained there were two separate ordinances in the packet for their consideration; one that deletes the proposed amendments to Section 440.034, and one that includes all three sections.

Mr. Hawver commented on an article in the Municipal Newsletter entitled Governor signs bill authorizing sales tax for fire and ambulance districts, and explained why he opposes the bill. He believes the cities of Platte County might want to jointly oppose the bill in the form of a resolution to the Fire District.

Mr. Hawver discussed the proposed amended 2002 Operating Budget and for example explained that many unanticipated problems with the sewer system is what necessitated the need for an amended budget. He advised that, in February, the EPA inspected the sewer system and demanded additional testing be done which required an expenditure of $12,000 for the equipment with which to do the testing. In order to address the problems with the sewer system, he proposed a reallocation of the amount of the salaries of the City Administrator and the City Collector that were charged to Sewer Services. This increased the Administrative budget by $5,800. He said increases in the budget are also necessary in the Police Department due to investigations which exceeded our projections; a small increase in the Municipal Court of $1,500; an increase of $7,800 in the Parks and Recreation Department; and a $2,700 increase for the web site. Mr. Hawver said the increases would be taken from the contingency fund. Due to the inability to acquire right-of-way easements, the 62^nd St. culvert project will not be done this year so $116,500 will be transferred back into the Emergency Reserve Account, and $21,400 will be transferred back into the Street Rehab Fund due to the Riss Lake overlay project coming in under budget as well as the Crooked Road overlay project. Therefore, the total income and total expenses in the Operating Budget will not change. Discussion ensued in regard to the amended budget, specific problems and improvements that need to be made to the sewer system and possible solutions to those problems. Mr. Hawver stated he will be studying this matter and will provide further reports at future meetings.

Mayor Kutz referenced the ordinance for the new receptionist, Allison Westrick. Mr. Hawver explained that Emily Ritter gave two weeks notice and that her last day would be Friday, August 9. Mayor Kutz noted that Allison will be able to start on Thursday which will give Emily two days to train her, and asked Sandra Gover for comments regarding the new receptionist. She advised that between 70 B 80 applications were received, all were screened based on the requirements outlined in the job description, and gave a brief summary of Ms. Westrick's qualifications. She stated that four applicants were interviewed and Ms. Westrick most closely met those requirements. Discussion ensued in regard to the skills and experience required for the job. Ms. Arnold questioned whether there should be a detailed job description prepared since Emily is the only one who knows all the duties of the job. Mrs. Gover advised that Emily is working on one.

Mr. Rittman stated that if the state-wide sales tax referendum for highway funding passed tonight, he felt it would be a good time to contact MoDOT about fulfilling its commitment to resurface Highway 9 south of 45 Highway which is deteriorating quickly, as well as the bridge across the White Alloe. Mr. Rittman said he would like to know what they are going to do and when. Mayor Kutz added that the City should also reemphasize the need to improve Highway 45 west to the interstate. Mr. Hawver advised that he is currently working with MoDOT on a few issues:

1. The buffalo grass that was planted in the median on Highway 45 last year in July which is still not growing;

2. As a result of complaints from Riss Lake residents, whether a left turn arrow at the stop light on Highway 45 is necessary due to the long gaps in traffic; and

3. The City negotiated intersection improvements with Martin Marietta in the amount of $160,000 to pursue signalization at Coffey Road and Highway 9. Mr. Hawver said the cost estimate came from a representative of MoDOT, however, the real cost for these improvements will be in the $450,000 range. He said what we are trying to do is what MoDOT calls temporary signalization and turn lanes, and he received an e-mail from MoDOT today stating they will allow us a 5-year permit. He said we can install temporary traffic signals, and begin the application process through MARC, and hopefully can obtain federal funding within a 5-year period to replace the temporary signals. The reasons we are pursuing this now are because we have an agreement with Martin Marietta, the money they gave us, and it is a safety issue.

Mr. Friedman asked about the sidewalks on both sides of Highway 45. Mr. Hawver advised that the trail is approved, and we are ready to go into pre-construction conferences. He said we are partners with MoDOT and Platte County. Mr. Sportsman suggested another street sign called Lakeview Drive be added at the intersection of the Riss Lake and Monticello subdivisions on 45 Highway.

Police Chief's Report: Chief William Hudson reported that the City has written more tickets this year, had less accidents, more drunk drivers and made more warrant arrests, but that crime is at the same level as last year. He advised that Parkville has had some construction site thefts but not to the same extent as surrounding cities. Ms. Arnold noted that Chief Hudson received a complimentary letter from Jim Marshall praising Officer Steve Bagley's performance at a building check.

COMMITTEE REPORTS

Channel 2 and Website: No report.

Community Center: Mr. Sportsman distributed copies of an article that appeared in the July 31, 2002 edition of the Kansas City Star entitled Platte County commissioners say no to community center plan. He said the article states that the Platte County R-III School District sent a letter to the Platte County Commissioners demanding a default provision in case of future abandonment by the County. He explained that right now the Platte County Commissioners and the School District are in disagreement as to what should be included, who will pay for what as well as the location, but discussions will continue. He said the City of Parkville's Community Center is still in the plans, so the county continues to support 2 community centers. Discussions are continuing with the developers of the future retail area at the southwest corner of Highway 9 and 45. They are closer to reaching a more formal agreement as to where it=s going to be located. He said one of the next steps will be to finalize a management contract, and they are leaning closely towards the YMCA. Once they identify bids for architectural support, they will look at costs vs. benefit of the various communities that will be included in one or both of the two community centers.

Farmers Market: Mr. Friedman reported that the Farmers Market is doing very well and is an asset to Parkville. He advised that Ed Gault and crew put up sun screens on the east end of the market to provide some shade. A comment was made that the parking lot was full at 6:30 a.m. last Saturday.

Financial Report: Mr. Ferguson advised that the 6-month financial report shows we have received 60% of revenues and have expended 59% of the budget. He said the report indicates the income and expenses are within the budget.

ALDERMAN FERGUSON MOVED TO APPROVE THE CITY TREASURER=S FINANCIAL REPORT OF JUNE 30, 2002; ALDERMAN SPORTSMAN SECONDED; ALL AYES. MOTION CARRIED 6-0.

Main Street/Chamber of Commerce: No report.

Nature Sanctuary: Mr. McCoy asked Mr. Hawver if the lunch meeting to discuss the building design was still scheduled for August 14, 2002. Mr. Hawver said that was the tentative date but it has not been confirmed yet. There was discussion about alternative dates and times for the meeting. Mr. Hawver said he would talk to Jim Reed and possibly schedule an evening meeting.

Parks: (Mr. Poole was absent)

Planning: Mr. Ferguson advised that the next Planning Commission meeting is scheduled for August 13, 2002 at which time a preliminary and final plat at the English Landing Center will be considered as well as an application to rezone property located at the southeast corner of Highway 45 and Riss Lake Drive to R-2 from B-1 and then a public hearing to consider Future Land Use Plan Map. Mr. Hawver advised that the City has wanted to change the zoning in that area for years but it would have required hiring an engineer to obtain a legal description. He said recently they found a legal description in the original CUP so now the zoning problem can be corrected.

BILLS AND ORDINANCES

ALDERMAN FERGUSON MOVED THAT BILL 2046, AUTHORIZING THE EMPLOYMENT OF ALLISON MICHELLE WESTRICK, BE APPROVED FOR FIRST READING; ALDERMAN SPORTSMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL 2046 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN FRIEDMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL 2046 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2028; ALDERMAN SPORTSMAN SECONDED; ALL AYES BY ROLL CALL VOTE, SUBJECT TO A REFERENCE CHECK AS REQUESTED BY ALDERMAN MCCOY. MOTION CARRIED 6-0.

ALDERMAN ARNOLD LEFT WITH NOTICE AT 7:56 P.M.

ALDERMAN FERGUSON MOVED THAT BILL 2047 TO ADOPT THE AMENDED OPERATING BUDGET FOR 2002 BE APPROVED FOR FIRST READING; ALDERMAN FRIEDMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL 2047 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL 2047 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2029; ALDERMAN SPORTSMAN SECONDED; ALL AYES BY ROLL CALL VOTE. MOTION CARRIED 5-0. Bill 2047 was posted 8/2/02

ALDERMAN FERGUSON MOVED THAT BILL 2048 AMENDING THE PARKVILLE ZONING CODE TO CHANGE B-4 ZONING REGULATIONS TO ADD FURTHER REQUIREMENTS TO APPLICATION, AND TO SET FILING FEE FOR APPLICATIONS AT $75 BE APPROVED FOR FIRST READING; ALDERMAN FRIEDMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL 2048 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN RITTMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL 2048 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2030; ALDERMAN SPORTSMAN SECONDED; ALL AYES BY ROLL CALL VOTE. MOTION CARRIED 5-0. Bill 2048 was posted 7/26/02

ALDERMAN FERGUSON MOVED THAT BILL 2049 TO ACCEPT SPECIAL WARRANTY DEEDS TO THE VACATED PORTION OF QUAIL RIDGE DRIVE FROM GARY AND KERRY MOWRY AND MICHAEL AND DEBRA SOBBA; AUTHORIZING AN AGREEMENT WITH THOMAS AND CAROL WELSH FOR A PERMANENT DRIVEWAY EASEMENT IN RETURN FOR PERMANENT MAINTENANCE OF THE EASEMENT PROPERTY; AND ACCEPTING A CONSERVATION EASEMENT FROM DR AND MRS. WELSH BE APPROVED ON FIRST READING; ALDERMAN FRIEDMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL 2049 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL 2049 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2031; ALDERMAN SPORTSMAN SECONDED; ALL AYES BY ROLL CALL VOTE. MOTION CARRIED 5-0. Bill 2049 was posted 8/2/02

ALDERMAN FERGUSON MOVED THAT BILL 2050 TO AMEND PARKVILLE MUNICIPAL CODE CHAPTER 507 REGARDING STORMWATER MAXIMUM RELEASE RATE BE APPROVED FOR FIRST READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL 2050 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL 2050 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2032; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL VOTE. MOTION CARRIED 5-0. Bill 2050 was posted 8/2/02

It was agreed by the Board of Aldermen to defer to the next meeting the agenda item regarding the question of guest room tax being placed on the November ballot.

CONTRACTS AND AGREEMENTS

ALDERMAN FERGUSON MOVED THAT BILL C/A 61 TO APPROVE AN AGREEMENT WHEREBY NORTHSTAR, L.L.C., AND R.P. GOLF, L.L.C., AKA THE NATIONAL, SHALL EACH CONTRIBUTE $22,500 FOR FUTURE IMPROVEMENTS TO BE CONSTRUCTED AT CROOKED ROAD AND TOM WATSON PARKWAY, AKA HIGHWAY 45 BE APPROVED FOR FIRST READING BY TITLE ONLY; ALDERMAN FRIEDMAN SECONDED: ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL C/A 61 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL C/A 61 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 61; ALDERMAN SPORTSMAN SECONDED; ALL AYES BY ROLL CALL VOTE. MOTION CARRIED 5-0. Bill C/A 61 was posted 8/2/02

ACCOUNTS PAYABLE Ord. A-699

ALDERMAN FERGUSON MOVED THAT BILL A-699, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN SPORTSMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL A-699 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYES. MOTION CARRIED. ALDERMAN FERGUSON MOVED THAT BILL A-699 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-699; ALDERMAN SPORTSMAN SECONDED: ALL AYES BY ROLL CALL VOTE. MOTION CARRIED 5-0. Bill A-699 was posted 8/2/02

Alderman Friedman questioned the amount of Emily Ritter=s final paycheck. Mr. Hawver explained that it included accrued and unused vacation.

OTHER BUSINESS

Mayor Kutz asked for any other business.

Mr. McCoy advised that KCPT will show the presentation of A Day in Parkville at 7:00 p.m. and 8:00 p.m. on August 15, 2002. They need volunteers to man the phones to raise money the station. Anyone interested in volunteering should contact Deborah Butcher.

Mr. Sportsman said Kathy Dusenbery requested that he ask if there is specific enough information in the B-4 zoning for signage, and does that need to be also considered as we look towards changing and amending it. Mr. Ferguson said it would require Board approval. Mayor Kutz said there are specified guidelines. Mr. Hawver will check into the matter and advise at the next meeting.

REVIEW OF 7/16/2002 MEETING MINUTES

ALDERMAN FERGUSON MOVED TO APPROVE THE 7/16/02 MEETING MINUTES; ALDERMAN SPORTSMAN SECONDED; ALL AYES. MOTION CARRIED 5-0.

ADJOURNMENT

ALDERMAN FRIEDMAN MOVED TO ADJOURN; ALDERMAN SPORTSMAN SECONDED; ALL AYES. MOTION CARRIED 5-0.

The meeting was adjourned at 7:15 p.m.

Submitted by____________________________

Assistant City Clerk Sandra Gover