CITY OF PARKVILLE, MISSOURI

Administrative Conference Area & Board Room

April 2, 2002

CALL TO ORDER

Mayor William M. Quitmeier called the meeting to order at 6:45 p.m. in the Administrative Conference Area.

ROLL CALL

Ward 1 Alderman Jack Friedman - present

Ward 1 Alderman Charlie Poole - present

Ward 2 Alderman David McCoy - present

Ward 2 Alderman Dave Rittman - present

Ward 3 Alderman Marvin Ferguson - present

Ward 3 Alderman Linda Arnold - present

Ward 4 Alderman Frank McCoy - present

Ward 4 Alderman Marc Sportsman - present

ALSO PRESENT: City Administrator Pat Hawver

Police Chief Bill Hudson

ALDERMAN FERGUSON MOVED TO ADJOURN INTO EXECUTIVE SESSION TO DISCUSS A PERSONNEL MATTER AS AUTHORIZED BY RSMo 610.021(3); ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED.

Discussion ensued.

ALDERMAN SPORTSMAN MOVED TO RETURN TO OPEN SESSION IN THE BOARD ROOM AT 7:00 P.M.; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED.

The Board reconvened in the Board Room at 7:00 p.m. with all above present, plus:

Director of Public Works Jeff Rupp

Superintendent of Streets Alan Schank

Officer Jon Jordan and family

Urban Forester Helene Miller for MO Department of Conservation

Boy Scouts Trevor Carver, Matthew McWilliams, Joel Edwards

Jan Gunn, Home Embellishments

Cami Davey, Park University

PROMOTION OF OFFICER JORDAN

Mayor Quitmeier reported that the executive session was to discuss the promotion of Officer Jordan to sergeant. He asked Mr. Ferguson to read the bill.

ALDERMAN FERGUSON MOVED THAT BILL 2020, PROMOTING JON JORDAN TO POLICE SERGEANT EFFECTIVE APRIL 1, 2002, AT AN ANNUAL SALARY OF $34,000, BE APPROVED FOR FIRST READING; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2020 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2020 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2005; ALDERMAN ARNOLD SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Above bill was posted 4/3/02.

Chief Hudson presented Sgt. Jordan with his new badge. The sergeant introduced his family.

DEPARTMENT OF CONSERVATION TRIM GRANT

Ms. Miller presented the mayor with a check for $9,615 for a trim grant. Mayor Quitmeier thanked her for the check and for all the time she has put in on behalf of the City of Parkville.

BOY SCOUTS

The scouts in attendance introduced themselves. Trevor Carter is with Troop #361 and is working on the Citizenship in the Community merit badge. Matthew McWilliams and Joel Edwards are with Troop #314 and they, too, are working on their Citizenship in the Community badges.

AWARDS TO MRS. GUNN AND MS. DAVEY

Mrs. Gunn and Ms. Davey were unable to attend the 11^th Annual Awards Banquet, so their awards were presented at this meeting. Mrs. Gunn’s award was for the volunteer efforts of herself and her family keeping the downtown area clean and beautiful, and Ms. Davey’s award was for planning, leading, and reporting on the findings of the focus groups. Mr. Friedman said Mrs. Gunn not only sweeps the sidewalks in front of her own store; she goes up and down the block keeping it clean. Mrs. Arnold said Ms. Davey is also working with the Christmas on the River and Jazzfest committees.

CITIZEN INPUT: None.

REVIEW OF MINUTES OF MARCH 19, 2002

ALDERMAN FERGUSON MOVED TO APPROVE MINUTES OF THE MARCH 19^th MEETING AS PUBLISHED; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

MAYOR’S REPORT

Mayor Quitmeier said this would be his last full meeting, and he thanked everyone for the once-in-a-lifetime opportunity to serve this beautiful town. He said he would never forget all the years he spent in office. One of his last requests is for his neighborhood. Paving of streets in the Parkville Heights subdivision is scheduled, all except Melody Court, which has been excluded from the plan. It would look bad to have paving go just to his house and not any farther. He knows that Melody Court needs improvement, but he asked if the money could be found to improve it, and pave it along with the other streets.

Mr. Hawver said the job came in under projection – there is $28,000 left over, but he would like to keep that back in case of change orders. The reason Melody Court didn’t make the capital improvements list is the cost. A letter needs to go to those folks. He proposed that the Board of Aldermen make some kind of commitment to it next year. In response to a question from Mrs. Arnold he said it would be more cost-effective to overlay Melody Court at the same time as the other streets. Mrs. Arnold said she would be offended if she lived in that neighborhood and everyone else got their streets improved, and she didn’t.

Mr. Rittman mentioned the culvert at the entrance to Pinecrest was supposed to be replaced this year, but that has not been done because the City is having trouble getting the necessary easement. That money may be enough to do this job. Mrs. Arnold asked the price to improve Melody Court. Mr. Rupp said they never really got into the full details because it involves so much: concrete work, curb work, and inlet repairs – the cost would be at least $25,000. It could be included with the other work in the subdivision if they moved quickly. Mr. Hawver said they could be back at the next meeting with an estimate. Mr. Ferguson said he agreed it should be done all at once.

Mr. Friedman said they should do the same with the downtown area. They need to drive up and down all the side streets. Mr. Ferguson said downtown is in the works for next year. These streets have not been done for 32 years. Mr. Rittman suggested passing what they had tonight and then see what they could do for Melody Court. Mr. Hawver said it would be pretty easy to get a change order in the future.

Mr. Friedman said he didn’t have any problem with doing it, but the streets in downtown Parkville were paved in 1940. Next year a lot of stuff gets to be done down there. Mr. Ferguson said work has been done on those streets since 1940. He’s not saying they don’t need work.

Mayor Quitmeier said we put rough slurry stuff on streets in Parkville Heights.

Mr. Rittman suggested executing a plan for this year and getting a bid and evaluating the Melody Court work.

CITY ADMINISTRATOR’’S REPORT

KCPT TV: Mr. Hawver said this public television station is planning to do a TV program on Parkville. There will be a series of meetings, and they will use the talents of twenty amateur residents who will conduct interviews, etc. He will ask the station representative to come to the Board to tell more about it. They will ask local businesses to underwrite the program, but if that doesn’t work they’ll probably do it anyway.

SPRING CLEANUP: Dates for collection in the Park University parking lot on Sixth Street are April 20^th and 21^st. Curbside collection will be April 22^nd. Those who bring items to the parking lot will have to provide proof of Parkville residency.

NEWSLETTER: Mr. Hawver would like to have a newsletter go out in the near future featuring messages from the outgoing and incoming mayors, updates on what’s happening in the city, etc. It would also ask people to send us their e-mail addresses so we could send messages to many residents at once. Mayor Quitmeier said the Park Hill School District and the City of Liberty do this, and it works really well. Mr. Hawver said he had a Park University worker who’s ready to come in and do this for us. Discussion ensued on who would be on the e-mail list. Consensus seemed to be that anyone who asked should be on it.

WEST STREET BRIDGE: Mr. Hawver said the West Street bridge project had been started. They ran into some problems: utilities were not identified. The city sewer is in the way of the project. They propose to relocate the sewer; there are two manholes. Mr. Rupp said right now they are faced with three other utilities in the way. The grades are deceiving on the plan. The sewer line is an 18" trunk line. It is a major deal. They can’t move the bridge up, down or sideways, The easiest way is to put in this pipeline. They can do it with two manholes. The engineers are looking into that quick design and we want to be authorized to talk to the contractor. It may not take as much as would be authorized. The gas line has already been relocated once. There are also water and telephone lines. The mayor asked if the utilities would be relocated at their expense. Mr. Friedman asked if we need easements. Mr. Rupp said it is all their mishap. Mr. Hawver said we could do it within our roadway easements. Mr. Rittman asked that the ordinance covering the change order show a figure of $10,000 rather than $15,000. To write it for more than you think it should cost would be like opening up your checkbook. Mayor Quitmeier agreed that would be a good idea. If it exceeds that we can go back to them. Mr. Kutz asked whether there were survey locations there. He said we should look at that. If they didn’t show that, they have some liability. Mr. Hawver suggested leaving the choice of the contractor open so the City could accept a lower bid to do the work if they could negotiate one.

ALDERMAN FERGUSON MOVED TO APPROVE BILL C/A 51, AUTHORIZING THE MAYOR TO NEGOTIATE A CONTRACT TO MOVE UTILITIES PREPARATORY TO REPAIRING THE WEST STREET BRIDGE, FOR FIRST READING; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED; ALL AYE.

ALDERMAN FERGUSON MOVED TO APPROVE BILL C/A 51 ON FIRST READING AND PASS IT TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED TO APPROVE BILL C/A 51 ON SECOND READING TO BECOME ORDINANCE C/A 51; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Bill C/A 51 was posted 4/2/04.

CITY ADMINISTRATOR’S REPORT (resumed)

CABLE TV FRANCHISE FEE: Mr. Hawver said the FCC (Federal Communications Commission) has made a new rule that cable modem services are called interstate information services and not cable services. Gross revenues from these services have been subject to the same franchise fee as other cable services. Now they will not be, and we will get less revenue in franchise fees from Time-Warner Cable as of March 14, 2002.

POLICE CHIEF’S REPORT

TRAINING FOR SERGEANT DAVIS: Chief Hudson asked the Board’s approval to send Sergeant Kevin Davis to Southern Police Institute in Louisville, Kentucky, for training. The total cost would be about $6,300, including books, tuition, lodging and per diem. Funding would come from the State Training Fund.

ALDERMAN FERGUSON MOVED THAT CHIEF HUDSON BE AUTHORIZED TO SEND SERGEANT KEVIN DAVIS TO TRAINING; ALDERMAN ARNOLD SECONDED.

Mr. Friedman asked if Sgt. Davis would come back to town during the period of his training. Chief Hudson recommended that he come back one time. That would add $300 to the cost. The possibility exists that any of this can change, depending on when he can get him enrolled. The cost may change as well.

ALL AYE; MOTION CARRIED.

The chief said he would like to make it part of the program to send all the sergeants someplace like that over a period of time. Sgt. Jordan would be next. We have a professional department, he said, and he wants to have professional leadership.

Monthly stats show crime is down, Chief Hudson said. Accidents are down. We’re mandated to send racial profiling statistics to the state. The figures are part of the statistics in the report. They also included last year’s statistics (just four months of data). The percentage of people stopped is about the same. There are no startling revelations. The figures show that perhaps Asian and Hispanics get searched more often. This can be misleading because those figures are so small. Very few searches are for probable cause. Most of them are done after arrests. Searches are made before suspects are put in police cars for safety reasons.

Mr. David McCoy asked how we can know the demographics of people who drive through Parkville. The chief replied that the state has some demographics. The people who analyze that data said very clearly that racial profiling exists in the State of Missouri. The report gave us an opportunity to rebut. Chief Hudson included in his report the fact that two state highways run through Parkville. Many people we stop work for various roofing companies. A goodly number of people are from Mexico and don’t have drivers’ licenses. We arrest them. The only data we’re collecting is on traffic stops. We don’t collect data on people we find parked behind stores, etc.

COMMITTEE REPORTS

CHANNEL 2: No report.

COMMUNITY CENTER: No report. Mr. Sportsman said they had copies of the progress update on Platte County Community Centers in their packets. (It is available at City Hall for review.)

FARMERS MARKET: No report.

FINANCE: None this meeting.

MAIN STREET/CHAMBER OF COMMERCE: Mrs. Arnold said Main Street is busy. The new bed and breakfast at 7^th and East Streets had a grand tour. They want to do a ribbon-cutting. The Chamber of Commerce will meet at Platte Valley Bank on Tom Watson Parkway on Thursday, May 16^th, from 5-7. Platte Valley Bank is hosting the event. (Note: There were questions about why City Hall didn’t know about the bed and breakfast. It was later ascertained that the owners requested and received an application form but had not returned it, and that in fact the facility was not open yet, but did the tour as a pre-opening event. The completed form was received later in the week, and brochures for Porch Swing Inn are now in the rack in City Hall lobby, and will be included with other information sent to people who plan to visit our city. Also, it was discovered the law does not require health inspections for bed and breakfasts of that size.)

Mr. Friedman said he looked through a local jazz magazine cover to cover and didn’t see a mention about

Jazzfest. Mrs. Arnold said she would take that information to the committee.

NATURE SANCTUARY: Mr. David McCoy said there was a chili supper the previous Saturday at the Jeannette Robbins Meeting Place. They made about $325 and got a lot of positive feedback.

PARKS: Mr. Poole was on vacation when the last meeting took place. Mr. Hawver said the Parks Committee met at the site of the new stage. The City has received approval for $30,000 from the County Outreach Program. Completion of the project will take another $70,000 from the City. That amount is in our budget. Three grant projects would add up to $70,000; the Parks Committee would like to put it all into this one to get it accomplished. They were at the exact location. They made sure it would not interfere with Ball Field #1. They also looked at the old master plan; there are several elements the committee would like to update. They will make a new master plan and present it to the Board of Aldermen. They want to use the parking lot adjacent to the old sewer plant down there, along the creek. The walkway should go across the creek to approximately near the gazebo. The City received a grant of approximately $1,900 from the Lewis & Clark Discovery Fund. Most of our match for that amount is in the form of “in-kind” contributions. When the Corps of Engineers took the truck out of the Missouri River a few months ago, that effort constituted an “in-kind” contribution. We are already installing a new boat landing down there. He asked City Clerk Barbara Lance when the Lewis & Clark celebration would take place; she will check with Cheryl Thorp. Ms. Thorp, who is the executive director of the Platte County/KCI Area Convention & Visitors Bureau, is also the head of the local ad hoc Lewis & Clark committee.

Mrs. Arnold asked about the stage. She noted a bill for $2,799 from Shafer Kline & Warren. She asked what that was for, and if it was in reference to getting the grant. Mr. Hawver said yes, though there was other work involved, as well as the stage. SKW submitted the grant application. They did do quite a bit of engineering.

Mrs. Arnold asked whether the Parks Committee had discussed the stage with any of the committees for the major festivals -- Christmas on the River, Parkville Days, etc. Mr. Hawver said he went down to the Power Plant and met with the group there – Tom Hutsler, Angelo Gangai, etc. They all went to the proposed site and thought the stage would be great at that location.

Mr. Ferguson proposed that the Parks Committee take over the Train Depot, perhaps making it a sub-committee in conjunction with the History Committee. He said the original grant was for a transportation museum. Al McCormick, chairman of the Planning Commission, is working on getting exhibits for it. Mrs. Arnold, who has acted as chairman of the ad hoc Train Depot Committee, said maybe they could get together and discuss it. Mayor Quitmeier said he thought we should allow our Homes Associations to meet there.

PLANNING: Mr. Ferguson said they would meet the following week. An agenda had been distributed. Cell towers in English Landing Center would be discussed. They are monopoles, and would be used as flagpoles. They would require gigantic flags. Mayor Quitmeier suggested getting advice from a telecommunications lawyer in executive session prior to the meeting. Mr. Hawver said our telecommunications ordinance was done in consultation with the attorney at Shughart Thomson & Kilroy and is in conformance with the law. Mayor Quitmeier asked that the commission members get a copy of that ordinance well before the meeting, with sections highlighted. Mr. Friedman reminded them that the requirements of the Old Town District zoning must be followed as well.

TREE BOARD: No report.

CONTRACTS AND AGREEMENTS

ALDERMAN FERGUSON MOVED THAT BILL C/A 52, CONTRACTING WITH SUPERIOR BOWEN FOR STREET WORK IN THE AMOUNT OF $95,677.50, BE APPROVED FOR FIRST READING; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 52 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 52 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 52; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Above bill was posted 3/29/02.

Mrs. Arnold asked which area that contract covers. Mr. Rittman said Melody Lane, etc. Mayor Quitmeier said they would get a bid on Melody Court and work on a change order.

ALDERMAN FERGUSON MOVED THAT C/A 53, CONTRACTING WITH SUPERIOR BOWEN FOR ASPHALT WORK ON STREETS FOR A TOTAL OF $99,100, BE APPROVED FOR FIRST READING; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 53 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 53 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 53; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Above bill was posted 3/29/02.

ALDERMAN FERGUSON MOVED THAT BILL C/A 54, CONTRACTING WITH K&M CONCRETE FOR CURB AND GUTTER REPAIRS, BE APPROVED FOR FIRST READING; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 54 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 54 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 54; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Above bill was posted 3/29/02.

ALDERMAN FERGUSON MOVED THAT BILL C/A 55, CONTRACTING WITH INSITUFORM FOR SEWER LINE REPAIRS ALONG HIGHWAY 9, BE APPROVED FOR FIRST READING; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 55 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 55 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 55; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Above bill posted 3/30/02.

Traffic control was discussed; Mr. Rupp assured them traffic control would be in place along Highway 9 for the two or three days it would take to do this job.

BILLS AND ORDINANCES

ALDERMAN FERGUSON MOVED THAT BILL 2021, AUTHORIZING THE MAYOR TO AGREE TO ABIDE BY THE REQUIREMENTS OF THE LEWIS & CLARK DISCOVERY GRANT, BE APPROVED FOR FIRST READING; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2021 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

Mr. David McCoy asked about the boat ramp. Mr. Hawver said a portion of the job has been completed. Our work is in kind. All that money is not out of pocket; all the costs of the concrete landing down there are reimbursable.

ALDERMAN FERGUSON MOVED THAT BILL 2021 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 2006; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

The above bill was posted 3/30/02.

ACCOUNTS PAYABLE

ALDERMAN FERGUSON MOVED THAT BILL A-691, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN POOLE SECONDED.

Mrs. Arnold asked about a bill for $324 for street sweeping. She asked when it would be done. Mr. Hawver said it has already started. Mrs. Arnold asked if they would sweep all the streets; Mr. Hawver said yes.

ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-691 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-691 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-691; ALDERMAN ARNOLD SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Above bill was posted 3/30/02.

OTHER BUSINESS

STREET SWEEPING: Mr. Frank McCoy said he saw a guy sweeping that day. That was also trash collection day in Riss Lake. He (the sweeper) had to maneuver around those trash barrels.

MARTIN MARIETTA: Mr. Frank McCoy got a call the other day from a local news reporter who wanted to talk about Martin Marietta. Mr. Hawver said he has been working with Martin Marietta. They wanted to come and do a presentation. Mr. McCoy said he has been approached by residents of Parkview – that’s farther away than the original complaints were from. Mr. Hawver said it looks like the presentation will be at the first meeting in May. He spoke with an analyst who will, at Martin Marietta’s expense, come to that meeting and make a report. He will also do seismic readings in Mr. McCoy’s neighborhood.

Mr. Rittman spoke on the same issue. Windows were rattled quite a distance away from where we were talking about. They should have their insurance company present. If they continue with the present concept of blasting they are really heading for a big issue here. Mr. Frank McCoy said most of them have lived there for more than eight years with no problem, but since last January the blasting is almost constant.

Mr. McCoy said this will be his last full meeting. He thanked Mr. Hawver for working with him as hard as he has.

ALDERMAN FERGUSON MOVED TO ADJOURN; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

The meeting was adjourned at 8:15 p.m.

Submitted by __________________________________

City Clerk Barbara J. Lance - April 8, 2002