Regular Meeting

BOARD OF ALDERMEN

CITY OF PARKVILLE, MISSOURI

November 20, 2001

CALL TO ORDER

Mayor William M. Quitmeier called the meeting to order at 7:05 p.m.

ROLL CALL

Ward 1 Alderman Jack Friedman- present

Ward 1 Alderman Charlie Poole- present

Ward 2 Alderman David McCoy- present

Ward 2 Alderman Dave Rittman- ARRIVED at 7:09 p.m.

Ward 3 Alderman Marvin Ferguson- present

Ward 3 Alderman Linda Arnold- ARRIVED at 7:12 p.m.

Ward 4 Alderman Frank McCoy- present

Ward 4 Alderman Marc Sportsman- present

ALSO PRESENT City Administrator Patrick Hawver

Police Chief Bill Hudson

Director of Public Works Jeff Rupp

Superintendent of Streets Alan Schank

Director of Community Development Danielle Devlin

Boy Scouts Ryan Drake and Dustin Wright

MAST Executive Director John Sharp

MAST representatives Don Pickard, Gene Jones

Auditor Bruce Culley, CPA

Paul and Gregory Mancuso for P&G Hardware

Dr. Kathy Dusenbery

MEDIA PRESENT: Nancy Jack

Jewel Gopwani for KC Star

Shan Johnson and Ed Gault for Channel 2

BOY SCOUTS

Scouts Wright and Drake said they are with the Scout troop which meets at St. Therese, and they are working on their Citizenship in the Community badges.

MAST

Mr. Sharp distributed graphs showing MAST=s response times; information on how to do CPR, the Heimlich maneuver, and basic first aid; and applications for MAST ambulance membership. MAST will lose several million dollars from Medicare cutbacks, but they are not asking Parkville for money, he said. They do make a slight profit now in Parkville and will continue to do so after Medicare cuts. Many Parkville families are members, with MAST covering their out-of-pocket costs for ambulance service. They do want to continue serving Parkville. They do a lot of public education here, talking to schools, adult groups, etc., at no charge. They serve 17 municipalities on the Missouri side and two on the Kansas side. They have 64 units serving these areas, They do a lot of public education here. If there are any other things they can do here, or if there are any problems, let them know. They appreciate the support they have received from Parkville.

Mayor Quitmeier asked Mr. Sharp if MAST could provide service to the area recently annexed by Parkville. Mr. Sharp said yes. They have an electronic street map of the whole metropolitan area, so they know where each unit is at any time. They use that information to determine where to position ambulances. Mr. Hawver will contact Mr. Sharp with the boundaries of the newly annexed property.

Mr. Rittman said demographics are shifting. The nearest ambulance sits at 64^th and I-29. He urged MAST to reevaluate to see if they need to relocate that ambulance. Mr. Sharp said they would look at that.

2000 AUDIT

Mr. Culley went over the draft of the 2000 audit. He said there were no significant problems. The sewer service has shown a loss for the last three years. There is a large deficit, mainly the result of depreciation, not cash flow. Mr. David McCoy said we need to cover those depreciation costs. We need to charge new rates. Mr. Culley said the sewer plant is being depreciated over 30-40 years. The equipment is being depreciated over a shorter time. He said it is pretty clear the rates need to be increased.

Mr. Culley said the City has the largest surplus in five years, although the enterprise fund shows a deficit which includes depreciation. Mayor Quitmeier suggested showing depreciation figures in that way is misleading. He said at the same time the plant and equipment are being depreciated, the sewer bonds are being paid off. We=ll still have the asset (i.e., sewer plant) when the debt service is retired. Maybe it won=t be as valuable then, but we=ll still have it. Mr. Culley said depreciation is a charge in the operation of the plant B it shows what=s been used up in value. Mr. Hawver said we started a special fund in July, 2000 - it=s called the equipment replacement fund.

Mr. Culley referred to a page called the management letter. He highlighted some things they think need improvement. He knows the City is getting a new accounting system; he thinks it=s a good time to make some improvements. Now, he said, it=s kind of like we keep two sets of books. This is an opportunity to get things set up differently. He said some of the reserve funds could be consolidated. In the chart of accounts, he said, some additions and deletions could be made at this time.

He spoke about lease versus purchase. The City is paying 9-10% on some leases. Maybe that is not the best use of the City=s money.

City personnel need to be involved in the gathering of the data and making adjustments, even to the point of

signing off on it. City personnel ought to keep depreciation records.

Mr. Rittman suggested Mr. Culley review the present system. Mr. Culley said he will carry over all of the balances; we=re keeping two accounts receivable files. Mr. Rittman asked that Mr. Hawver inform the Board of the outstanding balances on sewer accounts receivable.

Mayor Quitmeier asked if the City is in good financial shape overall. Mr. Culley said yes. Mr. Hawver said this year Mr. Culley took quite a while to program our system, so next year it should go quicker. Mr. David McCoy said he would like to see a letter go to Mr. Culley discussing any previous audit items that do or do not need to be considered.

P&G HARDWARE

Mr. Hawver said the Mancuso brothers bought a piece of property outside the city and voluntarily annexed it into the city on the condition that it be rezoned to B-4, planned business. The City did that. The Mancusos= building plan has been approved by the Planning Commission. It is to be located just west of the roundabout at 10314 Highway 45. He said P&G has been a stable business in our community for many years. We are glad they are going to stay in Parkville.

Mr. Ferguson said the plan had been passed unanimously by the Planning Commission. Mayor Quitmeier said the building was designed by and will have the same construction as City Hall, with a facade over a metal structure.

The building will be located adjacent to The National golf course on the back, and to residences on each side. The plan has been discussed with The National. At some point in the future P&G might share a driveway with The National. MoDOT has given conditional approval, temporary access to Highway 45, with no promise that it will continue in the future, so the Mancusos had to come up with a conceptual plan for other access.

Mayor Quitmeier said the plan for Highway 45 (Tom Watson Parkway) is to continue the median strip west of town. Mr. Rittman said the parking spaces are only 96" wide B that=s a foot less then usual. Eight feet is a really tight space. They might want to go to 9'. The mayor said we went to wider spaces in the City parking lot than we did at City Hall.

ALDERMAN FERGUSON MOVED TO APPROVE THE PLAN AS SUBMITTED FOR P&G HARDWARE; ALDERMAN RITTMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.

Mr. Hawver said 8' is in compliance with the standard.

NORTHLAND HEALTH CARE ACCESS

President Richard Weaver and Executive Director Jane Geis were present to discuss the services of Northland Health Care Access, located at 3526 N.W. Vivion Road. The service is provided in conjunction with Swope Parkway Health Care. It is difficult to identify Parkville patients, as the clinic=s system is set up by zip code, and many people use the same zip code, 64152. They expect to raise about half a million dollars this year. They opened a dental clinic this year.

Mayor Quitmeier said the only thing we could do is contract for services with them. He asked Mr. Weaver to speak with Pat Hawver about it. He will.

The mayor asked for further citizen input. There was none.

REVIEW OF MINUTES

ALDERMAN FERGUSON MOVED TO APPROVE THE MINUTES OF NOVEMBER 6, 2001, AS PUBLISHED; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

MAYOR=S REPORT

ANNEXATIONS: The mayor reported that both annexations were completed within the last few weeks B the annexation of the commercial areas along Tom Watson Parkway (which will be in effect toward the end of the year after certain rezoning actions are completed), and the larger annexation which consists largely of big tracts of land and less than 70 residents. The latter annexation will be effective November 28, 2001.

TAX INCREMENT FINANCING (TIF): There was a TIF work session a week or so ago. The public hearing is Monday, November 26^th at City Hall. Everyone is welcome to attend.

BUDGET WORK SESSION: After much discussion, it was decided this meeting should be held on Tuesday, November 27^th, at 7 p.m., as originally scheduled. (NOTE: It was decided the next week that a special Board meeting would be necessary the first ten minutes of that session, adjourning into work session after an ordinance had been considered amending a previous ordinance to authorize street work. An announcement was posted and media were notified.)

BLUFFS HOMEOWNERS ASSOCIATION: The mayor reported he attended a homeowners association meeting in the depot, and the Bluffs homeowners liked it very much. He suggested other Parkville homeowners associations should meet there.

COMMUNITY CENTER MEETING: He and Mr. Sportsman attended this meeting; Mr. Sportsman would report on it.

SEWER DISTRICT MEETING: Mr. Rupp and the mayor attended this meeting and found the members of this Board wish to work cooperatively with the City of Parkville.

PLATTE COUNTY ECONOMIC DEVELOPMENT COUNCIL FOCUS GROUP: The mayor attended this meeting and spoke with Bob Hurst, who is very knowledgeable about northland planning. Mayor Quitmeier really encouraged Mr. Hurst, who is with Kansas City, to do better shopping malls, pointing out the traffic problems in several of the most recent ones.

WEBSITE COMMITTEE: The mayor met with this committee November 15^th. They discussed a new image for Parkville. Parkville Chamber of Commerce President Deborah Butcher talked about how the historical nature of Parkville is very important to the ambiance of the city, but at this time they need a modern image so when people are buying a home here they should be impressed. We have people working on that.

CALENDAR RECEPTION: Mayor Quitmeier attended this event the previous Saturday and said it went very well, and the calendar is very attractive.

TOTAL TRANSPORTATION POLICY MEETING: The mayor attended this meeting that morning, and said there was nothing to report.

INFORMATION FROM CITY ATTORNEY IN PACKETS: The mayor said the information contained in the packets (from the city attorney) about annexation was not confidential and could be shared with anyone. If the press want copies they should ask.

CITY ADMINISTRATOR=S REPORT

ANNEXATIONS: Mr. Hawver said staff would be working in the next couple of weeks to begin to provide services to the annexation area and to fulfill agreements. They are working on a report to go to the commissioners, MAST, all the jurisdictions, road district, etc., and tell them the dates we intend to begin providing services. The mayor said he has asked staff to keep journals of all services they provide to the annexed area. He wants the City to be able to document that we are providing services.

POLICE CHIEF=S REPORT

ANNEXATION: Chief Hudson said the Police Department, too, is getting ready for annexation. They got the addresses and outline maps of the area from City Clerk Barbara Lance today. Two weeks ago they got a call from a local business about a suspicious white powder. They believe it=s a hoax, and they have a suspect. The chief will tell them more if they can get some charges filed. The department will get new breath-testing equipment from the State. They use one at least 100 times a year.

COMMITTEE REPORTS

CHANNEL 2: Mr. Rittman said Mayor Quitmeier covered the first part. The next meeting is the 20^th of December at 7 p.m. in the Train Depot.

COMMUNITY CENTER: Mr. Sportsman said there was a meeting at City Hall on November 14^th. The committee is a very interesting group. The needs assessment continues. Wicklund & Associates will be very involved in the process. There was a great deal of discussion to make sure there=s not a duplication of services.

Mayor Quitmeier said after most of the people left the meeting the gentleman who was running it suggested he disliked the location (in Parkville). He said it was small and poorly located. The mayor pointed out to him that Liberty=s community center is similarly located. Jim Allen said they expect to make a new traffic route there (in the shopping center) and they expect the community center to be right on that route. There is some feeling to move out of that location. Mr. Sportsman said that will have to be answered at the next meeting. Mr. Hawver said the commissioners said the location is not a matter for discussion (having committed on this location). Mayor Quitmeier said even though he wants to have it in Parkville we should study the matter completely.

FINANCIAL REPORT: Mr. Ferguson reviewed the October report. Sales tax picked up but could be about $20,000 short in transportation sales tax.

ALDERMAN FERGUSON MOVED TO APPROVE THE OCTOBER REPORT AS SUBMITTED; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.

MAIN STREET/PARKVILLE CHAMBER OF COMMERCE: Mrs. Arnold said don=t forget to buy the Parkville 2002 calendar. She said Christmas on the River is next week. The first event is the party at Farmers Exchange Bank, to be held this year on Wednesday, November 28^th. Friday, November 30^th, is the annual lighting event extravaganza, which starts at 6 p.m. Shuttles run from various places. Saturday there will be breakfast at St. Nick=s. Christmas Carol will be performed at the chapel at Park University on Thursday and Saturday. Sunday the Philharmonia will give a concert. She reminded everyone that Toys for Tots is part of the event, and asked everyone to bring a toy to the bank party or to the lighting ceremony.

NATURE SANCTUARY: Mr. David McCoy said they just completed their report. First mailings have gone out to the Nature Sanctuary mailing list. They are also doing another mailing; it will go out with the next water and sewer bill (these mailings were agreed to in the negotiations with Missouri American Water for the dual billing).

PARKS: No report.

PLANNING COMMISSION: Mr. Ferguson said there would be a meeting December 5^th at 5:30. Most of the items to be discussed are those necessary for the annexation. An agenda is attached to these minutes.

Mayor Quitmeier said maybe we should revisit the issue of the federal law that we have to allow cell towers; we ought to study that law thoroughly B maybe have the city attorney or an expert in the field there.

TREE BOARD: Mr. Frank McCoy said there was no quorum at the last scheduled meeting, so there was no meeting.

BILLS AND ORDINANCES

ALDERMAN FERGUSON MOVED THAT BILL 2003, REPEALING ORDINANCE 1986 AND ENACTING NEW SECTIONS OF THE TRAFFIC CODE TO LOWER THE ALLOWABLE BLOOD ALCOHOL CONTENT FOR DRIVERS, BE APPROVED FOR FIRST READING BY TITLE ONLY; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2003 BE APPROVED ON FIRST READING AND PASSED TO

SECOND READING BY TITLE ONLY; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 2003 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 1988; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

The above bill was posted 11/16/01.

ACCOUNTS PAYABLE

ALDERMAN FERGUSON MOVED THAT BILL A-682, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-682 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-682 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-682; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Bill A-682 was posted 11/20/01.

OTHER BUSINESS

PIROPOS: Mr. Friedman said Piropos started serving Sunday brunch November 8^th.

HIGHWAY 45 MEETING: The next meeting will be held December 3^rd from 4 to 5:15 at The National. Linda Clark of MoDOT will be the speaker.

MEETING DATES: It was established that upcoming Board of Aldermen meetings would be held on the following dates:

December 4^th

December 11^th (special meeting)

December 18^th

January 8^th, 2002

January 22^nd, 2002

CALENDARS: Mr. Sportsman showed his copy of the calendar for the camera and said they were great B he encouraged people to buy them.

ALDERMAN FERGUSON MOVED TO ADJOURN; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

The meeting was adjourned at 8:25 p.m.

Submitted by __________________________________City Clerk Barbara J. Lance - 11/23/2001

Att: Agenda of next Planning Commission meeting