Regular Meeting

BOARD OF ALDERMEN

CITY OF PARKVILLE, MISSOURI

June 19, 2001

CALL TO ORDER

Mayor William M. Quitmeier called the meeting to order in the Board Room of City Hall at 7:00 p.m.

ROLL CALL

Ward 1 Alderman Jack Friedman - present

Ward 1 Alderman Charlie Poole - present

Ward 2 Alderman David McCoy - present

Ward 2 Alderman Dave Rittman - present

Ward 3 Alderman Marvin Ferguson - present

Ward 3 Alderman Linda Arnold - present

Ward 4 Alderman Frank McCoy - present

Ward 4 Alderman Marc Sportsman - present

ALSO PRESENT: City Administrator Patrick Hawver

Public Works Director Jeff Rupp

Superintendent of Streets Alan Schank

Friends of the Animal Shelter Representative Amy Pauling

Jim and Susan Grisham

Tom Hutsler for Parkville Riverfest, Inc.

Boy Scouts Andy Williams and Franklin Potter, Troop #463

MEDIA PRESENT: Nancy Jack

Ed Gault, Paul Giarratana and Shan Johnson for Channel 2

AMY PAULING FOR ANIMAL SHELTER FUND-RAISING

Mrs. Pauling asked permission to have a fund-raiser for the Friends of the Parkville Animal Shelter in conjunction with their annual pet adoption day on August 26^th during Parkville Days. They want to use the Farmers Market shelter in the afternoon.

Mayor Quitmeier asked whether we had a signed contract with Tom Hutsler for Parkville Days; Mr. Hawver said it was supposed to be addressed later that night.

ALDERMAN ARNOLD MOVED TO AUTHORIZE THE FRIENDS OF THE ANIMAL SHELTER FUND-RAISER DURING PARKVILLE DAYS ON AUGUST 26^th; ALDERMAN FERGUSON SECONDED; ALL AYE; MOTION CARRIED.

BOY SCOUTS

Scouts Williams and Potter introduced themselves. Mr. Williams was working on his Citizenship in the Community badge; Mr. Potter was working on his Eagle rank. The mayor explained the 4^th-class form of city government to them.

The mayor asked for other audience input. There was none.

REVIEW OF MINUTES OF JUNE 5, 2001

ALDERMAN FERGUSON MOVED TO APPROVE THE MINUTES OF THE JUNE 5, 2001, MEETING AS PUBLISHED; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.

MAYOR=S REPORT

The mayor said on June 8^th he and Parkville Chamber of Commerce President Deborah Butcher met with Girard Baker, who is with the National Park Service and Department of the Interior. He was in town regarding plans for the 2004 re-enactment of the Lewis & Clark expedition. It will be celebrated in Kansas City, Parkville, Riverside, Weston, and other nearby cities.

On June 12^th the mayor and Mr. Hawver met with the Army Corps of Engineers about the Riverside levee. The Corps people said the levee would add another 2" of water during heavy rains but the levee would not come into play during those times, only when there was water in the amounts we got in 1993. The levee will protect Highway 635 from being wiped out again. Their presentation convinced the mayor to withdraw his personal objection to the levee.

Also on July 12^th the mayor and Mr. Hawver had a meeting with Jim Allen and Jim Watson of River North, the corporation established to develop a new shopping center to replace the Parkville Heights Shopping Center on Tom Watson Parkway. The plan for the center is moving forward.

The 6^th Annual Jazzfest was held June 15^th and 16^th. Mayor Quitmeier asked Mrs. Arnold to report. She said the Main Street Parkville Association had some anxious moments; the violent storm the night before the event knocked out the MSPA phone (as well as the computer, refrigerator, and the mechanism that permits disabled access to the train depot). Nevertheless the event went on and was a big success. The city crew worked continuously to help get things ready. The mayor was there all Friday evening and all day Saturday helping as master of ceremonies and in other ways, including cleanup. Alderman Poole stopped by Saturday while he was jogging and helped clean up. Alderman Friedman and his wife Charlotte Roush and son Nathan all helped, as did Cheryl Rittman. Mrs. Arnold said she will be able to give a financial report of the event at the next meeting. Some of the proceeds will go the Pat Morrissey Memorial Fund.

The mayor reported that local artist Margaret McCarthy got Abest-of-show@ in the artists= exhibit.

Mayor Quitmeier attended the Mid-America Regional Council (MARC) Total Transportation Policy Committee meeting; one of the things they talked about was roads the Missouri Department of Transportation (MoDOT) would do north of the river. The extension of Highway 45 (Tom Watson Parkway) was not on there. It is essential we rekindle that committee (the ad hoc committee founded by then Alderman Quitmeier and Kansas City Councilman Chuck Weber many years ago).

CITY ADMINISTRATOR=S REPORT

GEORGE FEWSON TRUST AUCTION: Mr. Hawver reminded aldermen that Mr. Fewson, a longtime Parkville Main Street resident, died and left his house and other assets to the City of Parkville. The contents of the house will be auctioned off Sunday, July 8^th. The bank has indicated there are some items that may be of historical interest to the City of Parkville, which will have to bid on them against others attending the auction. The proceeds from the auction will go into the trust. Mr. Hawver asked permission to spend up to $500 on any items which seem to be of historical interest. He would also like aldermen to attend the auction with him to give their opinion on the items being auctioned. Mrs. Arnold volunteered to attend.

ALDERMAN ARNOLD MOVED TO AUTHORIZE MR. HAWVER TO SPEND UP TO $500 ON ITEMS AT THE FEWSON AUCTION; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

PLATTE COUNTY MILLENNIUM LEGACY FUND: Mr. Hawver said this is part of the Platte County Historical Society; they want to research and put together the history of Platte County. They have asked each city to consider a contribution of $500; we can pay in three annual installments if we want, and contribute as much as $15,000. Discussion ensued on whether this falls under existing policy, and whether we should commit for one time or for three years. The city clerk said if this project involves the Millennium Committee, an ad hoc committee of which she is a member, it should be a very worthwhile endeavor; the meetings she attended over the last couple of years, chaired by Platte County Convention & Visitors Bureau Director Cheryl Thorpe, attracted people very knowledgeable about Platte County history, Parkville history will no doubt be a significant part of any published work on the county. The mayor suggested giving $500 now, and watching to see how the publication progresses and whether we can and should give more in the years to come. It was stressed that this is not a donation to a charitable cause but a contribution to a publication that will include the history of Parkville.

Mayor Quitmeier asked Mrs. Lance to report on a local meeting held to plan for the 2004 Lewis & Clark event. She said those who attended were volunteers and staff people representing various local entities. A Parkville unit has been formed under the leadership of Paul Gault of Park University. The university will host a Lewis & Clark writers= symposium, and hopes to attract known chroniclers of Lewis & Clark history, as well as former Park College faculty member William Least-Heat Moon, and perhaps descendants of Lewis & Clark crew member James Kipp, who is buried in a Parkville cemetery. The Parkville ad hoc committee will support the university=s efforts and also come up with other events for the celebration. The committee is open to anyone who is interested, and prospective members were asked to call Mrs. Lance at 816/741-7676 Ext. 103. (NOTE: Following the meeting a call was received from Parkville resident and Platte County Park Board member Neil Davidson, who would like to be included.)

ACCOUNTING PROGRAM: Mr. Hawver said City Collector Sharon Roland and City Treasurer Steve Berg attended a Governmentor seminar that day. He is not hopeful that this program will meet our needs, and thinks we may need to change to another.

COMMITTEE REPORTS

CHANNEL 2 AND WEBSITE: Mr. Rittman said there was no report on Channel 2. He asked for a vote on the proposal for the Website distributed at the previous meeting. Mayor Quitmeier said further suggestions had been made after that meeting, and he thought they should be incorporated into the proposal and reviewed before a vote is taken. Mr. Rittman agreed.

FARMERS MARKET: Mr. Friedman said the market was full this past weekend. There were fresh tomatoes. They are trying to find people for Wednesdays.

FINANCIAL INFORMATION: Mr. Ferguson asked that this matter be tabled until the next meeting; the report he got did not include all the pages. It was agreed.

CHAMBER OF COMMERCE/MAIN STREET PARKVILLE ASSOCIATION: No further report, Mrs. Arnold said.

NATURE SANCTUARY: Mr. David McCoy said Jim Reed led a hike June 9^th to identify and learn more about specific varieties of trees. There were 29 participants. The Day Camp was so popular Mr. Reed took care of the overflow by having another camp a week earlier. There were more participants than ever before. Mayor Quitmeier urged everyone to go look at the waterfall in the sanctuary, saying it was spectacular.

PARKS: Mr. Poole said the committee is trying to improve some of the smaller parks. Deborah Butcher asked kids in the small park (on West Street) what they=d like to have there. They said they wanted a place to use their skateboards. The mayor added that was a subject that came up frequently in Parkville Junior Government sessions. Mr. Hawver said this is a very diligent committee, and it is a challenge to keep up with them, but he will have a report on that subject at the next meeting.

Mr. Poole said he thought we had rules posted at the entrance to English Landing Park about the leash law. He didn=t see the rules there the other day. A lot of people still let their dogs run loose in the park.

Mayor Quitmeier asked Mr. Poole about the firing range in Kansas City, Kansas, ACan shooting still be heard in The Bluffs?,@ he asked. Mr. Poole said it had been better but it started up again Saturday morning. The mayor said he met with a Kansas City, Kansas, commissioner, who said the Kansas Legislature passed a law which said cities can=t regulate firing ranges that are used by police. Staff will follow up on this.

TRAIN HORN WARNING SYSTEM: Mr. Poole said correspondence has gone back and forth. He and Mr. Hawver have discussed the issue. A problem has arisen because Burlington Northern & Santa Fe has not used this warning system before. There are some legal difficulties, and Rep. Meg Harding is working with Mr. Hawver and Mr. Poole to resolve them.

GRIGSBY FIELD: Mr. Friedman suggested everyone go down and see the new field. The sodding has been completed, and it=s pretty nice. Mayor Quitmeier said he heard they were $25,000 short on funding for the fence. If there were any benefactors out there, he said, this was their opportunity. Mr. Hawver said he thinks they are putting off the fence for Phase 2 next year.

PLANNING AND ZONING: Mr. Ferguson said that body meets Tuesday, June 26^th, and the Board of Zoning Adjustments meets Wednesday, June 27^th. Notices of those meetings have been published; copies are attached to these minutes.

TREE BOARD, BEAUTIFICATION AND BUFFER ZONES: Mr. Frank McCoy said on June 12^th they received their Arbor Day certification. He said member Doug Wilson repainted the historical sign in the triangle at First and East Streets and did a very good job. He asked if the City heard anything from MoDOT on Highway 45. Mayor Quitmeier said we=re listed as No. 1, but he didn=t know what that meant. Mr. Hawver said it was just that we asked for more money than anyone else. Mr. McCoy said Mr. Rupp got our grant application in B there were more different strings tied to that money this year. The next meeting will be rescheduled because it conflicts with a rescheduled July Board of Aldermen meeting.

Mr. Hawver mentioned that the work of the new landscaper is very noticeable; bushes are trimmed, weeds are pulled, new trees are being tended to, etc. He is really doing a great job.

JULY MEETINGS: Following Mr. Frank McCoy=s comment about meeting nights, Mayor Quitmeier reminded everyone that the July meetings would be held on the second and fourth Tuesdays rather than the first and third B meeting dates are July 10^th and 24^th.

The mayor asked again for audience input.

JULY 4TH

Mr. Hutsler brought a July 4^th carnival poster. He said plans are under way, and everything is looking good. He thanked the Main Street Parkville Association for the great job they did on Jazzfest. Rebecca Brooks was the chairperson. The restaurants were full; it was a big success.

July 4^th will be a four-day event. He distributed copies of flyers, showing the schedule. This year all activities, i.e., parade, pancake breakfast, etc., will be on the 4^th. The carnival will operate until 11 p.m. on the 4^th. The fireworks will start at 9:45. The shuttle will run on the 4^th from 6 p.m. until midnight. The carnival will also be open on the 5^th, 6^th, and 7^th.

Mr. Hawver said the contract for approval of this event is standard. It is in the packets. Mayor Quitmeier asked whether we shouldn=t have an ordinance authorizing him to sign the contract. The city clerk asked if he would like to have a retroactive ordinance at the next meeting. He said yes.

Mr. Hawver said they would like a banner hung next week.

Mr. Hutsler showed a copy of the insurance policy. The fireworks people will be Premier Pyrotechnics. He asked them not to set the fireworks off on the ballfield. They will do the fireworks at the end of So. Main Street. That means that people in or entering the park can come as far as the creek.

ALDERMAN RITTMAN MOVED TO APPROVE THE PLANS FOR THE 4^TH OF JULY; ALDERMAN DAVID McCOY SECONDED; ALL AYE EXCEPT ALDERMAN POOLE, WHO VOTED NO; MOTION CARRIED 7-1.

BILLS AND ORDINANCES

ALDERMAN FERGUSON MOVED THAT BILL 1971, EMPLOYING CHRISTOPHER ALVAREZ TO PAINT THE FARMERS MARKET, BE APPROVED FOR FIRST READING; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 1971 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

It was agreed that the word Apart-time@ be omitted from the ordinance as Mr. Alvarez may work up to 40 hours a week if authorized; he will be a temporary employee.

ALDERMAN FERGUSON MOVED THAT BILL 1971 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 1956; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

The above bill was posted 6/15/01.

ALDERMAN FERGUSON MOVED THAT BILL 1972, FRANCHISE AGREEMENT WITH MISSOURI GAS ENERGY, BE APPROVED FOR FIRST READING BY TITLE ONLY, HAVING BEEN POSTED FOR MORE THAN THIRTY DAYS; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 1972 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 1972 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 1957; ALDERMAN SPORTSMAN SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

The above bill was posted 5/8 /01.

ACCOUNTS PAYABLE

ALDERMAN FERGUSON MOVED THAT BILL A-672, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-672 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-672 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-672; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Above bill was posted 6/15/01.

OTHER BUSINESS

The mayor asked for any other business.

POWER WASHER: Mr. Friedman asked if the city owns a power washer; Mr. Hawver said no, we rent it. Mr. Friedman said he is sure we have tons of equipment that require washing. It is probably time we look into getting one of our own. Mr. Hawver will do so.

COFFEY ROAD: Mr. David McCoy asked if Coffey Road is public or private. Mr. Hawver said private. Mr. McCoy said there is some confusion as to what can or can=t be done there. Mayor Quitmeier said it is important to use our collective energies to get that paved. He asked about the money from Martin Marietta. Mr. Hawver said the money is there; we are waiting for approval from MoDOT. Platte Valley Bank proposed a bank just to the east of Please Stop; the only holdup is their entrance way. They want to relocate that further east. The mayor said he thought we had extra money to maybe chip and seal Coffey Road. Mr. Hawver said he was not too confident there would be any left over. We might be able to save money if we build a roundabout there.

Mr. Ferguson said for years that was used as a public road. It is probably a public road by prescriptive rights. Mr. Hawver said Park University has always said we could have the right of way if we want it, but then we would be responsible for upkeep. Ms. Jack asked if anyone else had noticed that someone put a Coffey Road sign opposite that of Klamm Road (on Highway 45). That is not Coffey Road, she said.

The mayor said he thought we should work on this issue, and Mr. David McCoy said some people would be opposed to making it a public road, but he thought we should take a look at it.

FUTURE FOURTH OF JULY CELEBRATIONS: Mr. Poole said he would like to make a formal proposal that beginning in 2002 the Fourth of July celebrations be one-day, or at most two-day, events. The City should look at taking it over and take the carnival atmosphere out of the city. Four days is a little too much. The city has grown over the last few years. We have great shops and great restaurants. He doesn=t think we need the carnival atmosphere downtown. He also proposed that the City pay for the fireworks, and have other activities.

Mr. Friedman agreed, but said we can=t wait to make that decision; events have to be approved a year in advance. (Mr. Hawver asked Mrs. Arnold whether the 2002 Jazzfest would be the third weekend in June; she affirmed that it would.)

Mr. Poole said he couldn=t make the last meeting because he was out of town at a funeral. He said we need to change that event (the 4^th) and maybe others as well.

The mayor said we should rethink the policy of approving events a year in advance. Maybe eleven months would be sufficient lead time. He said he agreed in part with Mr. Poole that one day would be really nice. We have three festivals within an eight-week period in June, July and August. These festivals affect people on Main Street and West Street and The Bluffs. Mr. Hawver suggested making the approval date ten months in advance rather than a year. The mayor agreed and said we should make that change to the Events Policy and then decide on this matter within the next two months.

Mr. Poole said what Parkville needs is more events like Jazzfest. That was a wonderful event. Families came. It was just the kind of event Parkville needs. Mrs. Arnold said they had a great committee.

ALDERMAN FERGUSON MOVED TO ADJOURN; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

The meeting was adjourned at 8 p.m.

Submitted by ______________________________________

City Clerk Barbara J. Lance - June 27, 2001