Regular Meeting

BOARD OF ALDERMEN

CITY OF PARKVILLE, MISSOURI

May 15, 2001

CALL TO ORDER

Mayor William M. Quitmeier called the meeting to order at 7:03 p.m.

ROLL CALL

Ward 1 Alderman Jack Friedman - present

Ward 1 Alderman Charlie Poole - present

Ward 2 Alderman David McCoy - ARRIVED at 7:15 p.m.

Ward 2 Alderman Dave Rittman - present

Ward 3 Alderman Marvin Ferguson - present

Ward 3 Alderman Linda Arnold - present

Ward 4 Alderman Frank McCoy - present

Ward 4 Alderman Marc Sportsman - present

ALSO PRESENT: City Administrator Patrick Hawver

Police Chief Bill Hudson

Director of Public Works Jeff Rupp

Superintendent of Streets Alan Schank

Helene Miller for MO Department of Conservation

Rebecca Brooks and Siobhan Williams for Main Street Parkville Association

Don Miller and Judy Dehner for Parkville Lions

Tom Hutsler for Parkville Riverfest, Inc., and for English Landing Center

Dave Williams and Danny Tinsley for English Landing Center

Police Officer Candidate David Winship

MEDIA PRESENT: Nancy Jack

Marte Zirschky for Platte Dispatch

Ed Gault and Paul Giarratana for Channel 2

BRANCH OUT MISSOURI GRANT

Ms. Miller said the City of Parkville had completed its requirements for the Branch Out Missouri grant, and presented the mayor with a check for $4,408. Mayor Quitmeier thanked her for all her help with our tree projects, and also thanked the Tree Board and Alderman Ferguson for “urging them on” to achieve the goal (a plentiful supply of good healthy trees). He said the Arbor Day event on April 28^th was very nice.

JAZZFEST

Rebecca Brooks asked permission to use English Landing Park on June 15^th and 16^th for the Sixth Annual Jazzfest (Parkville Jazz & Fine Arts River Jam). They have arranged for off-duty police to provide around-the-clock security for the duration of the event. Mayor Quitmeier said it is also a beautiful event, and they have a great lineup of bands. He asked if they also want permission to sell beer and light wine. Mrs. Brooks said yes. She noted that some of the proceeds will be donated to the Pat Morrissey Memorial Fund. His CD’s will be sold that day. He was a jazz musician who lived in Parkville and participated in the annual Jazzfest. He died earlier this year. A silent auction will be held, and all the proceeds from that will go to the memorial fund. The music starts at 5:30 Friday night and ends at 11 p.m. On Saturday the event will start at noon and go until 11 p.m. Music will be broadcast over the Internet by Michael Anthony.

ALDERMAN RITTMAN MOVED TO APPROVE THE JAZZFEST’S USE OF ENGLISH LANDING PARK FRIDAY AND SATURDAY JUNE 15^th AND 16^th, AND TO APPROVE A LICENSE TO SELL BEER AND LIGHT WINE IN THE PARK AT THOSE TIMES; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED 7-0, ALDERMAN ARNOLD ABSTAINING BECAUSE SHE IS EMPLOYED BY MAIN STREET PARKVILLE ASSOCIATION, SPONSOR OF THIS EVENT.

Mrs. Brooks said she would like to use community service people again to help with the event. She also asked people who would like to help to call Linda Arnold at 505-2227. Information will appear on the website: parkvillemo.com, and then go to festivals.

MAIN STREET PARKVILLE ASSOCIATION

Mr. Hawver suggested that while Mrs. Brooks and Ms. Williams were there it would be a good time to talk about the allocation of $15,000 for Main Street. Ms. Williams is the treasurer. They are requesting $15,000 from the city again this year. Mayor Quitmeier reminded the Board that the City can’t just donate; they need to contract with Main Street for economic development. In the contract services should be spelled out.

Mr. Hawver said the Main Street budget was included with the city administrator’s report along with the events application. He said concern had been expressed that the $15,000 from the City would go to pay off the debts from Christmas on the River, or that the $15,000 would go directly to pay the salary of the director.

Ms. Williams said services to be provided by Main Street are primarily those in coordination of festivals, bringing tour groups to Parkville, sending information to people, brochure distribution, etc.

ALDERMAN DAVID McCOY ARRIVED AT 7:15 P.M.

The mayor said he feels downtown is the heart and soul of the city; it is the reason everyone is attracted to Parkville. Mr. Hawver said when the Main Street program started in Parkville we were told it required the City’s financial participation. The City contributed $15,000 per year for the pocket park for two years in a row. Some years $15,000 went toward administration and not toward physical improvements. Ms. Williams said Main Street is no longer a member of the State program. Mr. Rittman asked why; Ms. Williams said because they no longer have funds for it. Mayor Quitmeier said typically a Main Street program is not a perpetual thing. It has a life and eventually expires and then Chamber takes over again. Right now we have a Chamber that is inactive, and a Main Street in “maintenance mode.”

Mr. Rittman asked for a definition of “historical financial report.” Ms. Williams said that’s the budget he was given. It is part of a larger file that has all the historical information for Main Street. Mr. Rittman asked if they had a budget for the calendar year 2001. The second part is what the City funds are used for. He is trying to make sure where our funds would go, he said. Mayor Quitmeier said he thinks the City is very supportive of the Main Street program and would budget money for this year.

Mr. Frank McCoy asked what was the budget for Main Street last year? Mr. Hawver said last year was a transitional year for Main Street, and the City did not allocate any money to it. Mayor Quitmeier said the program was begun back in the early 90's. Gary Worden flew him and some Chamber people to a seminar on the National Trust for Historic Preservation, the foundation of the Main Street organization. He said he thought a part of the manager’s job was to raise money.

Mr. Sportsman asked about incomplete budget figures. Ms. Williams said she would bring in the complete figures for the next meeting. Mr. Sportsman asked her about Main Street’s primary focus and goals. She said she saw it as keeping downtown healthy and its buildings occupied. The mayor recounted some of the things Main Street has done, such as to recommend historically correct colors for buildings being redone. He said when Stone Canyon Pizza was rebuilt, Tim Rice, a founder of the Parkville Community Development Commission and current president, helped to see that it was historically appropriate.

Mrs. Brooks said when Main Street Parkville began it encompassed design, organization, promotion, and economic development. “Organization” really looked at trying to keep downtown looking nice and promoting it, and is continuing to maintain downtown, the pocket park, Farmers Market, etc.

Mayor Quitmeier commented that Main Street sponsors Christmas on the River and Jazzfest and another group does 4^th of July and Parkville Days Riverfest. The City does not pay the other organization for doing festivals; he would hate to put festivals in the contract for Main Street. Mrs. Brooks said Main Street’s main focus is maintaining the downtown area.

Mr. Poole said the City does receive income from some of the festivals and from the brick program. Mrs. Brooks said the Jazzfest last year was most successful, making $7,000. Main Street continues its promotion of downtown with brochures, bus tours, etc. She said Linda Arnold has been a large part of it. Mayor Quitmeier said he thought subdivisions wanted to come into Parkville because of our downtown.

Mayor Quitmeier asked if other organizations are contributing. Ms. Williams said they received $12,000 as a NAP credit gift in December. Mr. Hutsler said as one of the downtown property owners he really supports the Main Street program. He talked to the PCDC (Parkville Community Development Commission). He supports a full-time Main Street program. He commented that the Chamber of Commerce is inactive. Mr. Rittman asked if Main Street had a full-time director would that get it back into the State program, and would there be any economic benefits to be received from the State? Ms. Williams said that would get us back into the Main Street program but wouldn’t really get a whole lot of benefits from the State. They have all their guidelines already. Mr. Rittman asked (if they could find some way to help expand Main Street) what would work, and are there are additional funds elsewhere? Ms. Williams said they have been talking about doing more of a project-oriented fund-raising.

Mayor Quitmeier said Tim Rice, Deborah Butcher, Gary Worden, Linda Arnold, Barbara Lance, and he met some months ago to discuss what to do with the Chamber. The thought was to get more members, both businesses and residents -- to somehow do a hybrid organization.

Mr. Sportsman said he thinks it would be very helpful if there were some recommendations from the group (Main Street) as to how to make it better. He thinks everyone is in support of helping downtown. It seems like things are going south, he said, as far as getting funds to do what you want to accomplish. He would be very interested in hearing what recommendations Main Street has to turn that around. Ms. Williams asked him to explain, and he said he is seeing less funding, less income, and higher expenses. Ms. Williams said they have had a 35% decrease in expenses in 2001. Mr. David McCoy said he would like to hear what they think Main Street’s major accomplishments are. Ms. Williams said she will bring that information to the next meeting. She will get the whole committee together and write it all down.

Mayor Quitmeier said the conclusion could be that Main Street has accomplished a lot in the past decade and there isn’t as much to do now, or maybe there is more maintenance now. Main Street has been very very successful downtown. Maybe we need a lot more merchants and residents paying dues.

Mr. Friedman said we can’t expect a part-time person to do as much as a full-time person and a part-time assistant did. Mr. Poole said Mr. Sportsman is right that there has to be other income -- he certainly doesn’t object to giving the $15,000. Discussion ensued on raising funds. Mayor Quitmeier said he thought fund-raising was a major function of Main Street. Mr. Rittman said it is also one of the functions of the Board members who are associated with that program. They provide motivation to make it happen.

Mr. Frank McCoy said there would be room in the city very shortly for an economic development and marketing arm. He looks at the Chamber as more of a marketing arm and Main Street as economic development. We need to market the city, the whole city in general. The downtown merchants, using Main Street, has a voice but overall as the city grows and moves farther west and we get more commercial growth, there will be a real need for some marketing.

Mayor Quitmeier said he agreed that we need to have a good image, nice brochures and Main Street, but he didn’t know about spending tax dollars on advertising. Mr. Frank McCoy said the Chamber would have to be self-supporting. Mr. Rittman said we don’t receive much benefit from the Northland Chamber because we have a Parkville chamber, even though it is inactive. He agreed with Mr. Frank McCoy that we would benefit from revitalizing it. Mayor Quitmeier agreed, saying we need the Parkville chamber because the Northland chamber has become very broad.

The mayor said he thought Main Street was more of a tool to get going. He thanked Ms. Williams and Mrs. Brooks for coming.

Dave Williams said he supported the Main Street program ever since it started. He didn’t agree with them all the time -- nobody ever goes out to sell the best asset they’ve got, the tax credits. He personally put in $12,000. Main Street put in a certain amount and asked merchants to kick in a certain percentage for advertising. He got investment tax credits. He said there are $35,000 of investment credits available. People could donate money to Main Street or self-direct it into an advertising program. The chambers he has visited are run by and benefit developers, not residents who pay taxes. Interest rates are down. It seems like an ideal time to build. The mayor said they would get to that point (about building in downtown Parkville) later in the meeting. Mr. Williams said the chamber should be run like property owners want; Main Street should be selling tax credits.

Mr. Rittman asked if there were any credits left. Mrs. Arnold said only about $4,000 to $6,000, and out of that they have to use some for an audit, so she’s not sure how much that would leave. Ms. Williams added that Main Street is not required to be part of the State program. Mrs. Arnold said she got an extension from last year because there were so many NAP credits left over, but she said most of what was left over were sold to Mr. Williams last year.

The mayor asked for audience input.

LIONS FOURTH OF JULY PANCAKE BREAKFAST

Mr. Miller, secretary of the Parkville Lions, said the Lions would like to use the Farmers Market for the annual pancake breakfast on the 4^th of July. He said this is a Wednesday morning, but at one time they did this on a Saturday in conjunction with farmers, and it worked very well, so if the Farmers Market people want to work with them they would be glad to make it a cooperative effort again.

ALDERMAN POOLE MOVED TO APPROVE USE OF THE FARMERS MARKET SHELTER FOR THE PARKVILLE LIONS PANCAKE BREAKFAST; ALDERMAN SPORTSMAN SECONDED.

Mr. Hutsler, president of Parkville Riverfest, Inc., said his group actually puts on the July 4^th festival. Just recently they mailed out contracts. He thinks the Lions would rather not go through the festival committee. Mayor Quitmeier asked if there was a problem with that. Mr. Poole said the Lions have never gone through the Parkville Riverfest committee in the past, had they?

Mr. Hutsler said the Lions used to do the 4^th; the fireworks at that time cost $3,000 to $4,000 per year. Now they cost $7,500. Parkville Riverfest has all the expenses, fireworks, shuttle, advertising. The total budget for this year is $14,000. Last year they spent $20,000. They decreased expenses this year. Anyone participating should come under the sponsor organization. Otherwise all non-profits or profit groups could come and not have to pay a fee. Mr. Hawver said there was an exception for the Lions. The Events Committee exempted the Lions from that umbrella. They have always been independent and come directly to the Board. Mayor Quitmeier said the Lions have a long history, and have been using the Farmers Market for many years.

Mr. Hutsler said they have the entire area in their contract. It would set a bad precedent and bypass the organization. The American Legion could come to you directly. Mr. Hutsler said the American Legion is required to pay a fee. All have to pay the same fee. That way they can pay their expenses. All the organizations who want to participate have to help pay expenses, including the non-profits. Mrs. Arnold said the Events Committee did discuss that and did not want to do it, but it was decided everyone should have to abide by it.

Mr. Miller said for 15 years the Lions did this on their own and lost money. Mr. Hutsler said the Lions at that time sponsored the July 4^th event and were floundering, so he went up and down the street and helped the Lions pay for the fireworks.

Mr. Dave McCoy asked for the Events Committee’s recommendation. Mr. Hawver said the committee did not act on this issue.

The mayor said he didn’t really want Parkville Riverfest to lose money. Mr. Poole said Jazzfest and Christmas on the River seemed to make money. Mr. Hutsler said last year Christmas on the River lost $14,000. Mr. Poole said according to the Main Street budget COR contributed $2,000 to Main Street. Mr. Hutsler said they lost $14,000. He said the Board needed to decide tonight whether the sponsor organization which has all the expenses and insurance – how to recoup that by everyone paying the fee.

Mrs. Arnold asked Mr. Hutsler whether he would bend on the fee, adding that she has respect for what the Lions have done. Mr. Hutsler said they have also requested it from the American Legion, and Square and Compass. There was discussion about the fee, $375 plus 10% of sales. Mr. Hutsler said the 10% of sales did not apply to non-profits. Mr. Miller distributed copies of the Lions’ budget , which included a list of disbursements to charitable endeavors – the Food Pantry, Lions Eye Research, eye examinations and glasses for needy persons in southern Platte County, etc.

Mayor Quitmeier said maybe the City should consider changing the 4^th. The fees have become too high. Parkville Riverfest has a big budget for advertising but we do not have sufficient parking (to bring that many people to town). Maybe we should go back to the old-fashioned thing so we don’t have to sell a lot of beer. Mr. Hutsler said all festivals have non-profit groups and they all pay fees. Mr. Friedman said the Lions group is not involved with the rest of the 4^th activities. They get there at 6 a.m. and do their pancakes and then they’re gone. Mr. Hutsler said Parkville Riverfest does the advertising. Mr. Friedman asked him if the Lions had ever authorized him to do advertising for them? Mr. Hutsler said he thinks they appreciate it.

Mr. Miller said if the Lions have to pay the fee they will not do the breakfast; it is a back-breaking endeavor, and they cannot do it for $500. Mr. Friedman noted 100% of their proceeds go to charity.

Mr. Hutsler said when the Lions sponsored the event they had 100% of expenses. Parkville Riverfest is losing money.

Mayor Quitmeier asked if there were any questions about the Lions’ budget. Mr. Rittman said he had a question about the contract signed with the 4^th of July people – isn’t Farmers Market part of the contract? Mr. Hawver said yes, it includes the whole area. Mr. Rittman said so we have obligated ourselves, and contractually they have it? Mr. Hawver said the city has not signed a contract with Parkville Riverfest yet. The mayor said the Lions do such great things. They are not asking to serve liquor. They are just doing this as a community event. Mr. Friedman asked the hours. Mr. Miller said the Lions get there at 5 and generally leave by noon. Mrs. Arnold asked if they could think about it and bring it up at the next meeting. Mr. Rittman said maybe we could find some common ground by waiting.

ALDERMAN ARNOLD MOVED TO TABLE THIS DISCUSSION UNTIL THE NEXT MEETING; ALDERMAN RITTMAN SECONDED.

Mrs. Dehner said the Lions have already put deposits on equipment. Mayor Quitmeier asked if this put them in a tough spot, and Mr. Miller said yes, but they’ve been in tough spots before and got through them. Mayor Quitmeier asked Mr. Hutsler why not just charge them $100 and be done with it? Mr. Hutsler said he feels like the bad guy here. He said it’s $375 for all non-profits. The mayor said they’re not going to be there the whole time. Mr. Hutsler said food vendors are only there on the 4^th. The Cub Scouts paid the full fee for Christmas on the River.

The mayor asked what could change in three weeks. Mr. Poole said the Lions have been doing this for 27 years, and now you want to charge them all this money?

ALDERMAN POOLE MOVED TO APPROVE THE PARKVILLE LIONS’ USE OF THE FARMERS MARKET SHELTER JULY 4^TH.

ALDERMAN RITTMAN CALLED FOR THE QUESTION ON THE MOTION TO TABLE.

AYE - ALDERMEN ARNOLD, FERGUSON, FRIEDMAN, DAVE McCOY, FRANK McCOY, RITTMAN, SPORTSMAN; NO - ALDERMAN POOLE; MOTION CARRIED 7-1.

Mayor Quitmeier asked for public input – there was none at that time.

POLICE OFFICER CANDIDATE

Police Chief Bill Hudson introduced David Winship. The mayor asked him why he wanted to serve as a police officer in Parkville; Mr. Winship said because it’s a small town. Mayor Quitmeier said he has always thought of Parkville officers as friendly, and he likes that. Mr. Winship agreed, and said you need good community relations to do the job – you can’t get on bad terms with the public, and you don’t want people to downgrade you as a person. That in turn would downgrade the whole police department.

The mayor asked him the constitutional question (if he could resolve a case by violating a person’s constitutional rights and no-one would ever know, would he?). Mr. Winship said he would not do that.

BILLS AND ORDINANCES

ALDERMAN FERGUSON MOVED TO APPROVE BILL 1966, EMPLOYING DAVID WINSHIP AS POLICE OFFICER, FOR FIRST READING; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 1966 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 1966 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 1951; ALDERMAN ARNOLD SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Above bill was posted 5/10/01.

The mayor welcomed Mr. Winship to the staff and asked if there was other audience input. There was not.

DISCUSSION ON REZONING ENGLISH LANDING CENTER TO B-4

Mr. Hawver said after the City placed a moratorium on building in the designated business area, Mr. Hutsler, on behalf of the partnership he has with Mr. Williams and Mr. Tinsley, came forward with news that they were ready to ask for a building permit for English Landing Center. There was discussion about rezoning the area to B-4 and exempting B-4 zoning from the moratorium because of its tight controls over building, use, etc. It was agreed. The Board of Aldermen subsequently passed an ordinance to exempt B-4 zoning from the moratorium. They want to place two buildings to the west. The rezoning went to the Planning Commission, which recommended approval with the condition that the owners, if they hadn’t received building permits before the B-4 zoning regulations were revised, would agree to abide by the revised regulations for B-4.

Mayor Quitmeier said the regulations for B-4 have not yet been revised. One of his concerns is lighting.

Mr. Tinsley said they want to upgrade the area, too. Then he heard we were going to revise B-4. Maybe they need to know what some of the revisions might be. They’re very willing to work with the City, but don’t want to be hindered by agreeing to these revisions before they know what they are. Mayor Quitmeier said in its present state B-4 has to come to the Board every step of the way. Mr. Tinsley said he heard if they get a new tenant they would have to get Board approval. Mr. Hawver said that’s the same question Michael Gunn had for his new shopping center; he said it didn’t make sense for a small shopping center. Mr. Williams said this was approved by this Board 15 years ago. They are the fourth owners of that property. Mr. Hawver said the original developer did have a master plan, but approval was sought in increments as they were to be built. There was no approval of the overall plan. Each permit was considered on its own. Mr. Williams said the overall project was approved. Mr. Hawver said the Board doesn’t approve the overall plan in districts other than B-4.

Mayor Quitmeier said when we modify B-4 we might modify that section about new tenants needing Board approval. Mr. Williams said the Board didn’t approve it; he just got his permit and went ahead. Mayor Quitmeier said it is not necessary for properties zoned Industrial to go to the Board. It is necessary for properties zoned B-4. Mr. Tinsley said they are willing to upgrade as long as they can do it. If they can’t then he would like to withdraw their application. Discussion ensued on the possibility of various uses there - cell towers, etc. Mr. Williams said that’s land they’ve had for five years, and it was approved 15 years ago. Mr. Rittman asked if they would prefer the Board not act on this issue that night? Mr. Tinsley said if they couldn’t operate, he wanted to withdraw it. Mayor Quitmeier asked Mr. Hawver if he or Mr. Rupp could get B-4 zoning regulations revised before the next meeting. Mr. Hawver said yes. The mayor suggested Mr. Tinsley and his partners come back to the next meeting. They agreed.

The mayor asked for further public input. There was none.

REVIEW OF MINUTES

ALDERMAN FERGUSON MOVED THAT THE MINUTES OF THE MAY 1^ST MEETING OF THE BOARD OF ALDERMEN BE APPROVED AS PUBLISHED; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

MAYOR’S REPORT

APPOINTMENT TO PARKS COMMITTEE: Mayor Quitmeier said Gayle Vilmer of Riverchase would be moving and needs to be replaced on this committee; he nominated Ken Sidles of Riverchase.

ALDERMAN FRANK McCOY MOVED TO APPROVE THE MAYOR’S NOMINATION OF KEN SIDLES TO THE PARKS COMMITTEE; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED 8-0.

TRAILS ALONG HIGHWAY 45: Mayor Quitmeier said the City has been working with Platte County on the issue of trails on the north side of Highway 45. County officials want the City to partner with them to put in money and maintain a sidewalk on the north side. If sidewalks were built to ADA (Americans with Disabilities Act) standards they would have to allow wheelchairs to pass, requiring a width of at least 10', 8' at minimum. There is only a 6' width left on the south side because the Highway Department put in bike trails. We can’t put in an 8-10' trail if we have only 6' of width. We all talked about the trail on the north side. He and the Board had requested trails on both sides, particularly on the south side. We had a big meeting here. The City suggested two trails, one on each side. The County felt that would jump the grant application budget too high – it would be cheaper to build just one trail. The mayor typed up a list of twenty items of concurrence from that meeting. Brian Nowotny of the County and Mr. Hawver and the mayor had a phone conversation. Mr. Nowotny disagreed with only Item 14 on the list. The County sent back to us a list of four alternatives. Mr. Hawver said it is now down to two alternatives.

Mr. Hawver said funding is very competitive. The County thinks they’ll get around $350,000. They are ready to fall back on Phase One. One positive thing is Riss Lake kids walk on the south side of the highway then cross Klamm. This figure does include median landscaping. Mr. Poole asked about maintenance of the trail. Mr. Hawver said it would be maintained by the City. We should probably look at it again in about twelve years.

Mr. Sportsman said the County said if the City doesn’t commit the $67,000 they’ll simply bypass that area and continue the trails both east and west. Mr. Hawver said it kind of makes them nervous if we’re not very cooperative, nervous about future projects on which we would partner with the County. Mayor Quitmeier said he thought they just said they wouldn’t do this if we didn’t support it. Mr. Sportsman said he understood they would just look for alternative trail routes. The mayor said yes, but he didn’t think they meant other trails on Highway 45. The mayor asked for a motion to approve.

ALDERMAN RITTMAN MOVED TO APPROVE PHASES ONE AND TWO OF THE DEVELOPMENT ALTERNATIVES FOR 45 HIGHWAY TRAIL PROJECT, ATTACHED HERETO AND INCORPORATED HEREIN BY REFERENCE; ALDERMAN POOLE SECONDED.

Mr. David McCoy asked where our share of the money would come from. Mr. Hawver said from the Capital Improvements Plan for 2002 or the Emergency Reserve Fund. Mr. Ferguson said it should come from the Emergency Reserve Fund. Discussion ensued about the median. Would it be just trees or more? Mr. Hawver said the landscape architect with MoDOT is very excited about the project. Mayor Quitmeier said he has a great reputation.

ALDERMAN RITTMAN MOVED AGAIN TO APPROVE PHASES ONE AND TWO OF THE DEVELOPMENT ALTERNATIVES FOR 45 HIGHWAY TRAIL PROJECT, ATTACHED HERETO AND INCORPORATED HEREIN BY REFERENCE; ALDERMAN FERGUSON SECONDED.

It was explained that under either alternative our share would be $67,000, and it would come from the Emergency Reserve Fund.

ALL AYE; MOTION CARRIED 8-0.

UPPER MAIN STREET: Mayor Quitmeier reported asphalt overlay on this section has been done, and it looks very nice. Resident Nancy Jack said they did a very good job.

DRIVEWAYS AT THE NATIONAL: Some residents of The National are having their driveways finished with paver bricks all the way down to street level. Our rule says the first 6' have to be concrete because that’s in our easement requirements. To have to replace with expensive paver bricks (after repairs) would cost too much. People in The National would like us to modify our requirement, and suggest that we make an exception to our ordinance as follows: If the City or any other utility has to make a repair in that area the owner will pay that part of the cost (to replace that section of driveway) which exceeds the cost of replacing it with ordinary concrete.

Mr. Rupp said there are a couple of other issues – in the second area of the 3^rd plat of The National some owners wanted to do their sidewalks in colored concrete; those homeowners will probably expect us to match the sidewalk if it needs replacing. The mayor suggested we have the owners sign off that they will assume all risk. Or, Mr. Rupp said, we could do the same as we are proposing with the driveways – the owner will assume any cost over replacing his sidewalk with ordinary concrete. Mayor Quitmeier asked if The National shouldn’t be more concerned about this than the City? Mr. Rupp agreed.

Mayor Quitmeier said in the case of one house with paver bricks down to the sidewalk, the owner is anxious to move in. Can we give him a Certificate of Occupancy with his agreement that we will modify our ordinance to require him to pay the difference between replacing with concrete and having paver brick installed in case repairs are needed? There was no objection from Board members.

TURKISH TOURISTS: Mayor Quitmeier said it was a pleasure to meet with this contingent, whose visit was sponsored by the Parkville Rotary Club.

PARKVILLE JUNIOR GOVERNMENT: Two 4^th-grade classes from Graden School spent part of the day at City Hall that day; two more would come the next day. They considered and passed bills and “arrested” violators of those laws and then had trials, with students acting as elected officials, staff personnel, attorneys, citizens for and against the bills, and witnesses for the prosecution and the defense in the trials. The mayor and judge participated in a question-and-answer session after the trials. The kids lined up and asked extremely intelligent questions. He thanked everybody who helped, including Aldermen Friedman, Sportsman and Arnold, and Judge Sandra Ferguson, and particularly the coordinator, former Alderman Brian Atkinson.

TAX INCREMENT FINANCING COMMISSION (TIF): There is a list of items to be completed; they are still working through the document stage.

ANNEXATION: The mayor, city administrator and city clerk met with City Attorney Jack Campbell that day in preparation for the hearing the next day.

KANSAS CITY POWER & LIGHT (KCP&L): The mayor met with Pam Cook of KCP&L, and she said anything they can do, just ask. She did indicate that did not mean power line removal.

PARKVILLE SLUGGERS: Opening day is set for May 26^th for this summer-long pre-professional baseball league. Barbara Lance is meeting with Greg Vose, parent volunteer for The Sluggers, to work on publicity for the opening day, which may be delayed beyond the 26^th, depending on the condition of Grigsby Field.

CITY ADMINISTRATOR’S REPORT

ISO RATINGS: Mr. Hawver said he asked staff to contact ISO this year and ask for a new audit on building inspection by the City. Two years ago we received an 8.8 rating. The problem at that time was we had only one building inspector and no public works director. Now we have a public works director and two inspectors, and our new rating is 5.0. This should result in lower homeowners’ insurance costs. It should take effect automatically, but it wouldn’t hurt to let your insurers know. The mayor asked if they could make a document attesting to that available to homeowners; Mr. Hawver said yes. Alderman Rittman suggested putting it on the website.

PERSONNEL POLICY AMENDMENT: Mr. Hawver said there was a personnel policy amendment in their packets; it involves a change to the Grievance Policy Procedure.

ALDERMAN ARNOLD MOVED TO APPROVE THE CHANGE IN THE PERSONNEL POLICY (ATTACHED HEREWITH AND INCORPORATED HEREIN BY REFERENCE); ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED 8-0.

SWIMMING POOL: The Pool Committee is trying to get the pool open again. Every year is a challenge. It is scheduled to open the Saturday before Memorial Day weekend, but may not. Notices will be posted on the website and on Channel 2 when the actual opening date is known.

POLICE CHIEF’S REPORT

Chief Hudson said the investigation at Park University was concluded. Three persons were charged, two with felonies and one with a Class A misdemeanor. New officer Kris Cornell is working out very well.

COMMITTEE REPORTS

CHANNEL 2/WEBSITE: Mr. Rittman said Channel 2 people are “working their list.” They need to have a meeting. He would also like input from Mr. Hawver in terms of equipment. The good news is the equipment is not too expensive. The mayor asked about merging the two committees. Mr. Rittman said he would certainly look at it. He was not able to make the last Website meeting.

Mayor Quitmeier said they discussed blending the two committees. They want to go ahead and get the Web on our own server and modify from there. Mr. Hawver said they wanted to approach Time-Warner, but he he doesn’t think Time Warner will assist them with a server. The mayor said the Website Committee meets the 2^nd and 4^th Tuesdays of every month at 7 p.m. at the Train Depot.

FARMERS MARKET: Mr. Friedman reminded everyone to get down early on Saturdays.

FINANCIAL REPORTS: Mr. Ferguson said aldermen generally reviewed the March report last time. He reviewed the April report. We should exceed budgeted income from sales tax. Most expenses are within budgeted amounts.

ALDERMAN FERGUSON MOVED TO APPROVE THE MARCH AND APRIL FINANCIAL STATEMENTS; ALDERMAN FRIEDMAN SECONDED.

Mr. Ferguson said he would like to see the financial statements a few days earlier (before the packets go out). Mayor Quitmeier said Mr. Hawver had said it would be provided for the second meeting of each month for the previous month, and the April report was delivered in that time frame.

ALL AYE; MOTION CARRIED 8-0.

MAIN STREET/PARKVILLE CHAMBER OF COMMERCE: Mrs. Arnold said everything was covered earlier, but she would like to ask permission to have a banner hung for Jazzfest. She remarked that she met the Turkish entourage the second time when she was on a FAM tour in Weston. They were very complimentary about Parkville.

NATURE SANCTUARY: Mr. David McCoy said they did water testing of the White Alloe. They were assisted by students and the science teacher from Park Hill South. He said it was great – they had so many kids they had to set up stages for the testing.

PARKS: No report. Mayor Quitmeier said the Parks Committee had a special meeting. He stopped in. Mr. Poole said it had to do with the Lewis & Clark grant. The mayor said we should circulate a list of grants. He wanted information for the May Parks Committee meeting as to how to fund a little park just west of South Main. There would be a meeting the next day about the Brown lawsuit. More rubber is needed for the playground. Mr. Hawver said it was included in the budget. Their next meeting is May 21^st.

PLANNING AND ZONING: Mr. Ferguson said they had a meeting last Tuesday to discuss the B-4 zoning for English Landing Center.

TREE BOARD/BEAUTIFICATION/BUFFER ZONES: No report.

CONTRACTS AND AGREEMENTS

ALDERMAN FERGUSON MOVED TO APPROVE BILL C/A 28, CONTRACTING WITH THE PARKVILLE COMMUNITY DEVELOPMENT COMMISSION FOR JAZZFEST (PARKVILLE JAZZ & FINE ARTS RIVER JAM); ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED TO APPROVE BILL C/A 28 ON FIRST READING AND PASS IT TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED TO APPROVE BILL C/A 28 ON SECOND READING AND TO MAKE IT ORDINANCE C/A 28; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL EXCEPT ALDERMAN ARNOLD, WHO ABSTAINED BECAUSE SHE IS EMPLOYED BY MAIN STREET PARKVILLE ASSOCIATION, WHICH COMES UNDER THE PARKVILLE COMMUNITY DEVELOPMENT COMMISSION; MOTION CARRIED 7-0, WITH ONE ABSTENTION.

Bill C/A 28 was posted 5/11/01.

Mayor Quitmeier asked if that was the same contract which was going to be used for the 4^th of July. He said Jazzfest is using only a portion of English Landing Park. Mr. Hawver said it won’t hurt in the future to define a narrower area. There was discussion about Exhibit A. Mr. Hawver has it in his file and will attach it to the original of this ordinance.

ACCOUNTS PAYABLE

ALDERMAN FERGUSON MOVED THAT BILL A-670, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-670 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN SPORTSMAN SECONDED; ALL AYE; MOTION CARRIED.

Mrs. Arnold asked if the item for cleaning of City Hall on Page 3 shouldn’t be $400 instead of $100. Mr. Hawver said yes. It was changed.

ALDERMAN FERGUSON MOVED THAT BILL A-670 BE APPROVED WITH THE CORRECTION AS NOTED TO BECOME ORDINANCE A-670; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 8-0.

Bill A-670 was posted 5/11/01.

Mr. Hawver said the Missouri Gas Energy bill would be considered at the next meeting. It was posted.

The mayor asked for any other business. There was none.

ALDERMAN FERGUSON MOVED TO GO INTO EXECUTIVE SESSION TO DISCUSS PERSONNEL UNDER THE AUTHORITY OF RSMo 610.021(3); ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

Mr. Hawver said Attorney Jack Campbell advised that we mention this is being conducted tonight because of some information that came forth today that needs to be acted upon immediately. This was posted earlier today as a special meeting, and media were notified. Mayor Quitmeier said if there was any action taken as a result of the executive session the press would be notified within 72 hours.

Aldermen went into executive session at 9:15 p.m.

ALDERMAN FERGUSON MOVED TO RETURN TO OPEN SESSION; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED.

There was no announcement coming out of executive session.

ALDERMAN SPORTSMAN MOVED TO ADJOURN; ALDERMAN FRANK McCOY SECONDED; ALL AYE; MOTION CARRIED.

The meeting was adjourned at 9:30 p.m.

Submitted by _______________________________________

City Clerk Barbara J. Lance - May 21, 2001