Regular Meeting

BOARD OF ALDERMEN

CITY OF PARKVILLE, MISSOURI

October 3, 2000

CALL TO ORDER

Mayor William M. Quitmeier called the meeting to order at 7:02 p.m.

ROLL CALL

Ward 1 Alderman Jack Friedman - present

Ward 1 Alderman Charlie Poole - present

Ward 2 Alderman David McCoy - ARRIVED at 7:05 p.m.

Ward 2 Alderman Dave Rittman - present

Ward 3 Alderman Marvin Ferguson - present

Ward 3 Alderman Linda Arnold - present

Ward 4 Alderman Brian Atkinson - ABSENT WITH PRIOR NOTICE

Ward 4 Alderman Frank McCoy - present

ALSO PRESENT: City Administrator Patrick Hawver

Police Chief Bill Hudson

Public Works Director Jeff Rupp

Tom Hutsler for Parkville Riverfest, Inc.

Dave Williams for Parkville Riverfest, Inc.

Angelo Gangai, Power Plant Restaurant & Brewery

Alan Martin, St. Martin’s Salon

Troy Wilson, Jeweler

Jan Gunn, Home Embellishments

Bob Pettis

Carolyn Elwess, Events Committee

Penny Sharp, Events Committee

Bud McDowell, Events Committee

Dorothy Gresham, Events Committee

Betty Poole, Events Committee

Deborah Butcher, Chamber of Commerce President

MEDIA PRESENT:

Nancy Jack

Marte Zirschky, Platte Dispatch

Ed Gault and Paul Giarratana for Channel 2

PARKVILLE RIVERFEST, INC.

Mr. Hutsler distributed to aldermen copies of events applications for the 4^th of July and Parkville Days in 2001. He asked aldermen if they had copies of letter(s?) from two merchants who could not be present. They affirmed they had.

ALDERMAN McCOY ARRIVED AT 7:05 P.M.

Mr. Hutsler said he would like to solidify the dates for both these events. He pointed out that the applications were completely filled out. He said the Events Committee recommended these dates in July and the matter should have been on the Board of Aldermen’s agenda in August. It never got put on the agenda. (NOTE: No request was made to the city clerk to put this item on the agenda in August. Requests were made by Mr. Hutsler to be on agenda in September and again the night of this meeting, and those requests were honored. On the back of each agenda there is a statement that any citizen can comment on any item at any meeting whether or not it is on the agenda.)

Mr. Hutsler said matters like shuttles, port-a-potties, etc., were things the Events Committee handles. He has to solidify contracts with certain vendors a year in advance and then work on particulars at a later date.

Mayor Quitmeier said the Events Committee discussed the 4^th of July but not Parkville Days. Mr. Hutsler said they had talked about it but he didn’t believe they actually approved the dates. He needs to set the dates. People like to plan their schedules a year in advance.

Mayor Quitmeier said the Events Committee met the week before this meeting; as a member Mr. Hutsler was invited; the mayor was sorry Mr. Hutsler was not there. He asked Mrs. Elwess to come to the podium.

Mrs. Elwess said the Events Committee spent some time evaluating the 4^th of July and Parkville Days this year with people who were there. They also looked at present guidelines for events. They came to the conclusion that the best thing to do in order to promote quality events would be to create new guidelines.

She read the motion which was passed at the Events Committee meeting last week:

"Dorothy Gresham moved to ask the Board of Aldermen not to approve any

applications for 2001 events until event guidelines are in place and the applicant

demonstrates that he or she can adhere to these guidelines."

Mrs. Elwess said she understands the importance of making plans far in advance. She is asking for only one more month to present revised guidelines at the November meeting. Events Chairman Sandy Paulin couldn’t be at this meeting, so she asked Mrs. Elwess to fill in for her. The revised guidelines will be presented and discussed by the Events Committee at its next meeting. After the committee approves the guidelines, it will bring them to the Board of Aldermen. Committee members think it’s in the best interests of the city to have firmer guidelines. They have examined guidelines in other cities – Liberty, Excelsior Springs, and Independence. Penny Sharp has model contracts from Shawnee Mission Parks and Kansas City. With these and input from residents and merchants the Events Committee intends to pull new guidelines together.

Mayor Quitmeier said one of the things that comes up often is financial disclosure. The City spends a lot of money on these festivals, and whoever sponsors them should share their books in open fashion. He has concern that the fireworks operator has not been paid for the 4^th of July. He has concern for people on Main Street, West Street, and in the Bluffs. We have taken in the input of some merchants and Tom Hutsler and not received enough input from residents, he said. This committee allows merchants and residents to express opinions. He is a big fan of festivals and appreciates the hard work by volunteers who sponsor them; they are important not just for merchants but residents. He voted in favor of a carnival because he thought kids need a place to go and things to do. But to block off a street for long periods of time, to have people camping out here is hard for the city, he said.

Mrs. Arnold said it is hard for merchants to come to meetings at lunchtime; we should at least have every other Events Committee meeting in the evening. Mr. Rittman said it is impossible for any professional who works for a living to get to these meetings. Mayor Quitmeier said he also works for a living, and he makes lunch meetings.

Mr. Rittman said meeting dates have been changed. He came to the September 28^th meeting; he arrived at noon and sat and looked at an empty room. "Why was it changed to the 27^th?," he asked. He said he would try not to burn the staff too hard, but there is a pattern of changing meeting dates at the last moment. The mayor said he disagreed. Mr. Rittman said the date was changed with no notice. Mrs. Elwess said she got a postcard with the change of dates. Mrs. Arnold said you can always call City Hall and confirm a date. Mr. Rittman said if a meeting date has been publicized the meeting should be held on that date. People didn’t have an opportunity to attend. Mayor Quitmeier asked who else was here on the 28^th when Mr. Rittman arrived. Mr. Rittman said no one. The mayor said then he was the only one who did not get notified of the change in dates.

Mr. Rittman said for a personnel meeting he gets a fax at his home the day of the meeting changing the time to 6 p.m. instead of 7 p.m. Mrs. Arnold said executive sessions are noted in the packets. Mr. Rittman said "not always, it is a damn secret and I’m tired of it." If you’re going to change meetings, he said, you can pick up the phone and call him, but don’t send him stuff on his home fax.

The mayor said he has always felt it was wrong to have policemen deliver packets. He works as hard for his living as Mr. Rittman. This is a lunch meeting we have for the Events Committee. He disagreed with Mr. Rittman’s chastisement of staff and with his attitude. Personnel meetings sometimes come up at the last moment. Nine out of ten executive sessions are held as shown on the agendas included in the packets police deliver to aldermen the Friday before the meeting. Because that notification has not always worked, staff has been instructed to call you, he said.

Mr. Rittman asked why the meeting was changed to a day earlier. Why were people not notified? Mr. Hawver said a card went out to all Events Committee members. The chairman asked to change that meeting date, and we sent out a card to all Events Committee members. Mr. Rittman said he didn’t think that was adequate. Mayor Quitmeier said we have had a half-dozen Events Committee meetings, and if Mr. Rittman had attended even one he would have received postcards about the original date and the change in date. If volunteers need to change dates of meetings, he said, he finds that perfectly acceptable.

Mr. Hutsler said he has been involved with the Events Committee since its inception, and said "It has evolved from a committee that really had no rules and regulations until Mr. Hawver and staff adopted good guidelines, an excellent set of guidelines. Noon is not a good time for meetings. Many merchants do not have time. I thought the meeting was on the 28^th and told others that. I found out a day after the date of the meeting that it was the 27^th. That was my mistake in not going through my mail right away when I got back in town. I wish I had been here, but I’m glad I was not here. For two hours the committee belittled me and made harsh remarks about me and my volunteers."

The mayor said he thought the committee tried very hard to avoid talking about Mr. Hutsler. Mr. Hutsler said he gave all his financial disclosures to Barbara Lance for the last two years on numerous occasions, and said not one of his committee members got paid for events in 2000 -- they lost money -- it was a weather-related issue. He said they put these festivals on for these merchants and for themselves for economic development. The "PR" is astronomical. The last thing they want is for negative individuals to come forward and tell them what to do for the betterment of downtown. The Events Committee is so unbalanced, so inappropriately unbalanced, he said. Mrs. Arnold said that has changed – several merchants will be attending meetings. Mayor Quitmeier said the committee, for the first time since its inception, has representatives from West Street, Main Street, and The Bluffs. He said at every event there are cars parked on those streets in such a manner that ambulances or fire or police officers could not get through in case of emergency. He said Mr. Hutsler has been operating under an unbalanced system, but now we have representation from residents.

Mr. Hutsler said aldermen who represent downtown don’t represent merchants and disapprove of their events on a regular basis. "People come and absolutely love festivals, they love the carnival," he said, "they’re not doing anything wrong. On the other hand, less than 5% of the population has had their voices heard." He said he and his committee have been accused of having hard rock music; they never had hard rock music.

Mr. Friedman said the discussion had moved way off the point. The request they have is to put off approval of 2001 events for a month until a review of events guidelines could be put forward. No one is attacking festivals.

Mr. Hutsler said he was going to read aloud what happens at the Events Committee meetings, and began to read from a document. Mayor Quitmeier said no, he was not.

ALDERMAN DAVID McCOY MOVED TO LET HIM READ, AND ASKED FOR A SECOND.

The mayor said he runs the meetings. Mr. Rittman said Mr. Hutsler ought to read the document on TV. Mr. David McCoy asked if the mayor was not going to call for a vote. The mayor told Mr. Hutsler if he would come up in a polite manner he would let him talk, but he was to let other people talk, too. He told him "You do not run this meeting." Mr. Hutsler agreed.

Mr. Friedman said the whole question was "Could the Events Committee have another month to revise and improve the guidelines?". It wasn’t about whether to have festivals. He agrees that guidelines have not been adequate and have not been followed at all times.

Mr. Rittman asked if the guidelines would be broad-based for all events. The answer was yes. Mr. Rittman said Christmas on the River has not submitted its application for this year’s event. Mrs. Arnold (who is director of the Main Street Parkville Association, which coordinates Christmas on the River) said she didn’t get it in on time but it has been submitted. Mr. Rittman said he loves Christmas on the River but it has the most traffic, the most issues, and the application hasn’t come through the Events Committee yet, "so we’re not honoring their event either." Mrs. Arnold said all right, if that’s the way he wanted it.

Mrs. Arnold suggested they discuss the issue of the guidelines quietly. With everyone shouting, she said, "we look like a bunch of idiots up here."

Mr. Hutsler said they have disclosed all their financial records, and he has a very thorough contract for vendors for July 4^th and Parkville Days; he took it from other cities. He said his contracts were in question; his financial concerns were in question tonight.

Mayor Quitmeier asked if the fireworks bill for July 4^th had been paid. Mr. Hutsler said he has always filled out paperwork in the proper manner and on time. The Events Committee agreed to July 4^th in August. "Why has it taken this long to get a hearing on this issue?" he asked. (NOTE: See Page 169.)

Mr. Poole said he thinks the Events Committee is only asking for a month’s delay. He asked if Mrs. Elwess would return to the podium.

Mrs. Elwess said they would have the revised guidelines ready in November; they intended bringing them to the first meeting, but realized that would be a very short meeting because it was on election night, and would probably not be a good time to introduce a lengthy issue such as events guidelines. This issue has nothing to do with personalities, she said. They are not anti-events. Most of the Events Committee members have worked on events. She herself worked on five Parkville Days, four as chairman of the booths. She has coordinated six Alumni Weekends, as well as other events. This is not a no-events issue. They are simply revisiting the guidelines they have.

Mayor Quitmeier asked her for her opinion on the dates for the 4^th of July, 2001. Mrs. Elwess said she thought one more month was not going to make a difference. The Events Committee voted on whether or not to have the carnival. If there was a parade and booths, etc., that would be decided later. They did vote for the carnival. The mayor said city staff is looking at whether the city should take over the fireworks. The parade had not been well organized. Mrs. Arnold disagreed, and said Karen Montgomery did an excellent job. Mayor Quitmeier agreed that Mrs. Montgomery did an excellent job on the morning of the parade.

Mr. Hutsler said "I think it was a fine parade. There were 51 entries July 4^th and possibly the same number on Parkville Days. It went off on time without a hitch. Both high school bands were there. Bill Grigsby announced the parade. Mrs. Montgomery spent hours and hours on it. Sandy Paulin helped with the July 4^th parade. There is nothing wrong with these parades. The Events Committee made notes and said it was a horrible parade. It was a nice simple small-town parade. The Events Committee would like to do away with the carnival for July 4^th; it is in their report. They want to dictate to us what we should do for the betterment of downtown; they don’t have an investment in downtown. We need a well-balanced committee; right now it is stacked against merchants."

Mrs. Arnold said she has already been assured merchants could be on the committee. Mayor Quitmeier said up till now the committee has been stacked against residents; their input is important. A balance is needed. The Events Committee is not attempting to dictate to anybody, just seeking input from everybody. The Events Committee doesn’t make decisions. It is a recommending body which brings recommendations to the Board for the aldermen to consider.

Mr. Hutsler said the Events Committee is supposed to do things like consider how many port-a-potties, how many police officers, etc.

Mr. Rittman asked Mr. Hawver and City Clerk Barbara Lance if he could see minutes of the last Events Committee meeting. Mrs. Lance said she doesn’t generally transcribe notes she takes at those meetings into minutes; sometimes she makes reports. She did not do so for this last meeting, except to transcribe the motion into written form, and make a record of those attending.

Mr. Hutsler read from his document, which he said was an account of the last meeting with observations of the last two events. He said the downtown is only closed four nights during the year -- two nights during Parkville Days, one during Christmas on the River, and one during the fireworks on the 4^th of July. The street is not closed otherwise during the 4^th, he said, adding that he has spoken with numerous people who say they love the festivals and that outweighs any inconvenience to them.

The mayor said those people don’t live in The Bluffs. Mr. Hutsler said they were probably watching on TV now, and he hoped they would come down and tell us they love festivals. Mayor Quitmeier said we need to accommodate the needs of various groups, and come up with a win-win situation, but Mr. Hutsler comes to the Board without getting input from other people.

Mr. Hutsler said they’re just doing what has been done here for 38 years. Mayor Quitmeier asked to get back to the issue. He asked if Mr. Hutsler didn’t already have a contract for the carnival. Mr. Hutsler said it is pursuant to the aldermen’s approval. The mayor said then the carnival is booked already. Mr. Hutsler said the carnival owner needs to have confirmation from the Board. He asked why this was not brought before the Board in August. He answered his question by pointing to the city clerk and saying "because this lady never put it on the agenda. I sat here and couldn’t believe it." (NOTE: See Page 169.)

Mr. Hawver replied to Mr. Hutsler "You called me from out of town asking for approval of the 4th. The Events committee also called me asking that no dates be approved until the guidelines were approved. The matter was on the agenda, but I asked the aldermen not to consider it that night." Mr. Hutsler reiterated that it was supposed to come before the Board last August. The mayor said Mrs. Lance put it on the agenda, and "you just accused her of not putting it on the agenda." Mr. Hutsler said last August it was supposed to be on the agenda. It was not put on the agenda. (NOTE: See Page 169.)

Mrs. Arnold said the Events Committee moved to approve the dates for the 4^th of July. If the Board approved it that night, and (to Mr. Hutsler) "if you screw it up or do not follow the guidelines we can yank it away from you – also, you will need to complete the new application which will come with the new guidelines."

Mr. Rittman said he was hearing approval of the carnival and the dates.

Mrs. Arnold said that she was talking to a banker who thought Mr. Hutsler did not have to supply his financial records. Mayor Quitmeier said he should reveal financial information. Mr. Hutsler said they do. Mayor Quitmeier said he heard last year’s fireworks bill has not been paid. Mr. Hutsler said Wald’s waited two months to be paid last year. This year we had two festivals in a row. Wald will be paid in the next two months. Liberty and Smithville lost $45,000 on their festivals this year because of the weather, and added "We’re lucky we only lost $6,000." He said some merchants would like to speak. He said he was asking specifically for approval of the dates of the carnival, which would run for four days, and have the parade and the fireworks on the 4^th, and for approval of dates for Parkville Days. Fine-tuning can occur at a later date, he said.

Mrs. Arnold said she would go with the 4^th, but not Parkville Days. She told Mr. Hutsler "If we approve dates now for the 4^th, and in November we get new guidelines and in January or February you have not followed the guidelines we have the right to take the event from you."

Mayor Quitmeier reminded everyone that the guidelines will be recommended by the Events Committee but adopted by the Board of Aldermen.

Mr. Hutsler said "You have made it disastrously horrible for merchants and volunteers."

Mr. Poole said "You reject residents, Mr. Hutsler." There is no "downtown alderman," he said, adding that he and Mr. Friedman represent the whole area (of Ward 1), not just the downtown. Some events are wonderful for the city, but there is a lot of cleanup still to be done from the last one (Parkville Days). That’s not the way Parkville wants to be. The mayor noted paint was put on the new asphalt, and it won’t come off.

Mr. Poole said Mrs. Elwess asked for one more month. He said to Mr. Hutsler "You want to rush the Board into something, as you always do." He asked what the procedure is to fill out an application to have an event. He said October 3^rd is the date on Mr. Hutsler’s applications, and they were presented to the Board the same night; the Events Committee doesn’t even have a copy. He said "Let’s see if we can give the Events Committee another month." He asked Mrs. Elwess to step forward again.

Mrs. Elwess said the Events Committee is not anti-events. Merchant Dave Williams told her once during Parkville Days that she was working harder than anyone, and she didn’t even have a business downtown. She is asking for one more month to firm up guidelines she hopes the City will adopt for future festivals. She was not there to engage in personality conflicts; there are some very thoughtful people on this committee; she didn’t want them to be misrepresented as negative or anti-events.

Mrs. Arnold asked the date of the next meeting. Mrs. Lance said she didn’t think one had been set.

Bob Pettis, an artist who lives in the northland, spoke about feeling like part of the Parkville community. He said he wanted to be a mollifying influence here. He said events have to be advertised. He enjoys doing anything he can to advertise Parkville, and has named his jigsaw puzzle picture "Parkville Pumpkins." Nobody there was without a vested interest, he said. He spoke of his experiences at the Westport Art Fair.

Mayor Quitmeier said he gives a lot of credit to events. Some festivals need to do better on impacting residents in town, he said. We have inadequate resources for some things but have to provide something for people who live here.

Ms. Sharp said she has been a Parkville resident for eleven years, a volunteer here in various ways, a volunteer for events in various places for 25 years, and for a period of time was paid to do it. One thing critical to all of us, she said, is the livelihood of this community. In the last or five four months the Events Committee has come together with a drive to be more responsible and to pay attention to what’s happening. Mrs. Elwess has been doing some research. She has a contract from the Shawnee Mission Parks Department -- it is a ten-page contract; non-profit organizations have to sign it; there are certain requirements which have to be adhered to; insurance has to be provided; the contract becomes null and void if guidelines are not followed. She said the committee wants to do what is best for Parkville – it is not anti-events by any means.

Mr. Rittman asked whether from her perspective the Events Committee approved the 4^th of July, at least for the carnival and the dates.

Ms. Sharp said there was a meeting where the dates were approved. Written on his contract (between Mr. Hutsler and the carnival owner), she thought, was the fact that the carnival was contingent upon the vote of the Board. She had additional discussion was had on whether the 4^th celebration should be limited to just one day. Mr. Hutsler has said the carnival is critical to pay for the fireworks. She just learned tonight that the fireworks have not been paid for. It was difficult for her to understand why the Board would sign a contract with someone who has not been able to pay the bills. She was just involved with an event that withstood the weather. Weather can definitely impact the benefits of any outdoor event.

The subject of one day or more days for the 4^th of July celebration was discussed. Mayor Quitmeier said the Events Committee said yes, the carnival could be for more days, and they specified which ones. Mrs. Arnold said yes, and certain hours on certain days.

Ms. Sharp said it needs to get on the calendar. That’s why a vote was taken for those dates to get it on the calendar. Beyond that it is up to the Board to do what it feels is in the best interests of the city.

Mr. Gangai said he was there mainly to say thanks because everybody is really coming together. He has the biggest place in town, or, if not, at least the second biggest. He has talked to many people about different types of festivals. He said there was not one person who asked him for any of his ideas. He could understand why you’re asking residents and owners of businesses, he said, adding "We all have to come together on this whole thing. We can’t do it by ourselves." He would like to have Carolyn Elwess talk with him about his place and how it interacts with different festivals. He can’t make noon meetings for the Events Committee. He is willing to come to meetings at other times.

Troy Wilson, who has a jewelry store in English Landing Centre, spoke. "Parkville is a very nice town," he said, "there is nothing wrong with Parkville. This whole thing – if you have guidelines already in place – if they worked for thirty years what’s wrong with them now?"

Mayor Quitmeier said things change. There has been tremendous growth since thirty years ago. There are greater concerns and needs.

Mr. Wilson said he lives in the county just barely over the city line, west of here. He always loved to come over here for festivals. He said it is very critical to know dates; people want to know a year in advance so they can plan their calendars. The mayor said he didn’t think everyone planned their festival attendance a year in advance. Mr. Wilson said a lot of families do. Mr. Friedman said nobody’s saying we shouldn’t plan in advance. Nobody’s saying no festivals. "There is a procedure," he said, "people say the festivals have been going on for 38 years -- you can’t compare Parkville today with 38 years ago -- changes take place all the time."

Mr. Wilson said the Events Committee never approached him for any suggestions. No one ever asked his opinion on anything. He said he can’t attend meetings at noon. The mayor said that point was well taken, and would be considered.

The mayor added that Mrs. Elwess was all over Parkville during the last two events and talked to as many people as she could.

Mr. Hutsler said five members of the Events Committee were here that night. Four of them voted not to have a carnival, including Penny Sharp and Carolyn Elwess. The point is, he asked, "Do they really have our best interests at heart?" The mayor said yes, they do. Mr. Hutsler said they want to restrict and set new guidelines to "tell us how to run our events. That’s not the purpose of the Events Committee."

Mr. Hutsler said Pat Hawver, Jeff Rupp, Bill Hudson, Barbara Lance, and the mayor gave us wonderful guidelines, and we don’t need new ones.

Mr. Hutsler said "Why didn’t they (Events Committee) put on the event? We are the ones who put on the events. We are the ones responsible financially, and to vendors, and to the city. Yes, we do have insurance. We have everything covered. We’d like some consistency in the dates of our events. We have reestablished Parkville Days as the last week in August."

ALDERMAN RITTMAN MOVED THAT THE BOARD OF ALDERMEN APPROVE THE DATES (ONLY) FOR THE FOURTH OF JULY - FROM WEDNESDAY, JULY 4^th, THROUGH SATURDAY, JULY 7^th, 2001, CONSISTENT WITH THE EVENTS COMMITTEE’S VOTE TO RECOMMEND APPROVAL WHICH TOOK PLACE AT A RECENT MEETING, AND TO DEFER APPROVAL OF DATES FOR PARKVILLE DAYS UNTIL THE EVENTS COMMITTEE SUBMITS ITS RECOMMENDED GUIDELINES TO THE BOARD OF ALDERMEN, WHICH WILL TAKE PLACE AT THE SECOND MEETING IN NOVEMBER, AND THAT THE CARNIVAL BE APPROVED FOR THE DATES SHOWN ABOVE, AND THAT THE PARADE AND THE FIREWORKS TAKE PLACE ON THE 4^th OF JULY.

Mrs. Arnold said a stipulation of the Events Committee was that the carnival should operate for the entire four days - Wednesday through Saturday, and that it will be in town not more than seven days.

Mr. Poole asked Mrs. Elwess to return. He asked her about the motion. Mrs. Elwess said the Events committee did approve the carnival. It would be here for seven days but would start on the 4^th of July.

ALDERMAN DAVE McCOY SECONDED THE MOTION.

Mr. Friedman asked when the carnival is going to arrive. It seemed to him that last year the carnival stayed more than a week, coming in long before the event. Mr. Hutsler said they had to come in early. They come in on a Sunday and leave on a Sunday – that’s seven or eight days here. He said all their vehicles are kept on private property in English Landing Centre.

AYE - ALDERMEN ARNOLD, FERGUSON, FRIEDMAN, DAVID McCOY, FRANK McCOY, RITTMAN; NAY - POOLE; MOTION CARRIED 6-1.

Mr. Hutsler asked that more merchants and more downtown property owners be added to the Events Committee. The mayor said at this point it is not an appointed committee. Meetings will be moved to evening hours. We’ll let everyone know when the meetings will be held.

Mr. Williams said Ms. Sharp asked why the fireworks haven’t been paid for the 4^th of July. He said they got a record amount of money from the carnival for the fireworks for the 4^th of July. The fireworks which are not paid for yet were the fireworks for Parkville Days. The reason they haven’t been paid for is that they got a big Nashville group in, expecting to pay that bill with the receipts from the beer sales. The beer garden was supposed to bring in a large amount of money. The weather was too hot - the beer salesmen told them when the weather is really hot people don’t drink beer but water. The beer sales didn’t happen. Mr. Poole asked when the bill will be paid.

Mr. Hutsler said two years ago they got their dates approved for the next year. The first $4,000 received in payment for the next year went to pay for the fireworks for that year. The mayor said that doesn’t sound like a very good way to do business – paying this year’s bills with next year’s receipts. Mr. Hutsler said they won’t be filing bankruptcy. Mr. Williams and he have sometimes pulled money out of their pockets and then paid themselves back when they could.

REVIEW OF MINUTES

ALDERMAN FERGUSON MOVED TO APPROVE THE MINUTES OF THE SEPTEMBER 19^th MEETING AS PUBLISHED; ALL AYE; MOTION CARRIED.

MAYOR’S REPORT

KELLY BATCHELLER AWARD: Mayor Quitmeier reported that Ms. Batcheller, an architect and a volunteer with the Parkville Nature Sanctuary, received an award from the AIA (American Institute of Architects) for her design of the roof for the Jeannette Robbins Meeting Place in the sanctuary. He had the pleasure of presenting the award to her at an AIA event. He expressed congratulations to Ms. Batcheller and asked that the award be displayed at City Hall.

LIONS AWARD: The mayor said the Parkville Lions also gave the City an award; it was an expression of gratitude for City services and crew assistance which allow the Lions to hold their annual July 4^th Pancake Breakfast, the major source of fund-raising for the local chapter’s mission: free eye examinations and glasses to needy persons, hearing tests, donations to Lions eye research, leader dogs for the blind, etc.

NOVEMBER 7^th MEETING: The mayor invited discussion on options for the meeting to be held election night. Because the Election Board will still be using the board room, the regular Board of Aldermen meeting could not begin in that room at 7:00. It could be held on another date, or held upstairs in the administrative conference area. It was decided to do the latter, keeping the November 7^th date and time, but with a very light agenda. It will be an open meeting. Mr. Rittman said we could run cable to televise the meeting. Mr. Giarratana suggested we could tape delay it.

ANNUAL AWARDS BANQUET 2001: It was agreed the 10^th annual awards banquet would be held at Hawthorne House Saturday, March 24, 2001.

CITY ADMINISTRATOR’S REPORT

LETTER OF INFORMATION FOR CITIZENS: Mr. Hawver said the Master Plan Committee had prepared a letter of information for Parkville residents concerning the upcoming annexation election. He passed it around for officials’ review and signatures.

BANK SIGNATORIES: Firstar Bank Midwest, which has undergone several changes in ownership, lost the signatory card for a Parkville City Hall account; another signatory card was needed before the money could be withdrawn for transfer.

ALDERMAN RITTMAN MOVED TO AUTHORIZE ALDERMAN MARVIN FERGUSON AND TREASURER STEVE BERG TO BE SIGNATORIES ON THE FIRSTAR BANK MIDWEST ACCOUNT; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED 7-0.

POLICE CHIEF’S REPORT

Chief Hudson said aldermen had a copy of his report, plus a memo he wrote on a shooting at Mark IV Apartments. No-one was hurt; the suspect is known; a warrant has been issued for his arrest.

COMMITTEE REPORTS

ANIMAL SHELTER: No report.

CHANNEL 2: Mr. Rittman said the committee had a meeting scheduled for last Wednesday, but it was postponed because of a conflict. The meeting will be rescheduled. They need to work on their budget. The mayor reminded other committees and departments to work on their 2001 budgets.

FARMERS MARKET: Mr. Friedman said the farmers had the last meeting of the year. They want next year’s opening date to be a little earlier than before – April 14^th. Some people with bedding plants want to start then. They took in approximately $3,300 this year in rental fees. The committee has a question: They have a situation with farmers coming in for one or two weekends who don’t feel obligated to join the Farmers Market Association - fees for this association go into advertising. They want to look into the possibility of leasing the facility for a set amount for the summer. That way they could set the fees for the stalls and could use some of the money collected for advertising. Mr. Friedman said the City would have to check into the logistics and legalities on that. This would be the last weekend this year for the market.

FINANCIAL: No report.

MAIN STREET PARKVILLE ASSOCIATION/CHAMBER OF COMMERCE: Mrs. Arnold urged everyone to attend "Spring into Parkville," to be held at the Power Plant October 20^th. Cost to attend will be $25, and proceeds go to help fund Christmas on the River. She asked permission to have a banner hung to advertise the event.

ALDERMAN RITTMAN MOVED TO HAVE THE BANNER HUNG; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

NATURE SANCTUARY: Mr. McCoy said Eagle Scout projects have been completed and trail signs are going up. Three members of the Nature Sanctuary committee are going to have training on how to do controlled burns. Diane will lead a hike on October 14^th. The prisoners’ work day had to be canceled because of rain.

PARKS COMMITTEE: Mr. Poole said Platte County/KCI Convention & Visitors Bureau Director Cheryl Thorp visited at their most recent meeting and presented information about the 2002 Harley Davidson Owners Motorcycle Rally. Parkville might host a part of it. Parks Committee expressed support for it. Committee member of the committee Riley Davis has resigned. Deborah Butcher would like to be a member. Mayor Quitmeier nominated her.

ALDERMAN FRIEDMAN MOVED THAT DEBORAH BUTCHER BE APPOINTED TO THE PARKS COMMITTEE; ALDERMAN ARNOLD SECONDED; ALL AYE; MOTION CARRIED.

Mr. Poole said the new sidewalks in the park will cost approximately $10,000. Part of that money will come from a grant the committee received. Sidewalks will go to restrooms and shelters. Mr. Hawver said the Parks Committee has only $7,500 left in its capital development budget, so members agreed to pay the additional $3,000 from the park donations account so the sidewalks could be completed this year.

PLANNING COMMISSION: Mr. Ferguson said the commission recommended approval of two applications for conditional use permits at its recent meeting, (1) the conceptual development plan for Hawthorne House, and (2) the antennae Metricom wants to put on an existing cell tower in the Bell Road Industrial Park.

RECYCLING AND SOLID WASTE: Mr. Friedman said the next recycling collection would be this weekend. Mayor Quitmeier asked about newspaper collections at Graden. Mr. Friedman said yes, people can take newspapers there, and all recyclables to Metro North or Happy Rock every weekend.

TRAIN DEPOT COMMITTEE: Mrs. Arnold said the depot looks great, and Chairman Joe Ringbauer has scheduled a committee meeting the next week, Thursday, October 12^th, at the depot.

TREE BOARD: Mr. McCoy said the Tree Board would meet at the Farmers Market next Tuesday, October 10^th, at 7 p.m.

BILLS AND ORDINANCES

ALDERMAN FERGUSON MOVED THAT BILL 1924, AUTHORIZING A CONDITIONAL USE PERMIT FOR HAWTHORNE HOUSE, BE APPROVED FOR FIRST READING; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 1924 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 1924 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 1909; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 7-0.

Bill 1924 was posted 9/28/00.

ALDERMAN FERGUSON MOVED THAT BILL 1925, AUTHORIZING A CONDITIONAL USE PERMIT FOR METRICOM ANTENNAE ON AN EXISTING TOWER IN THE BELL ROAD INDUSTRIAL PARK, BE APPROVED FOR FIRST READING; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 1925 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL 1925 BE APPROVED ON SECOND READING TO BECOME ORDINANCE 1910; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 7-0.

Bill 1925 was posted 9/28/00.

CONTRACTS AND AGREEMENTS

ALDERMAN FERGUSON MOVED THAT BILL C/A 6, AUTHORIZING A CONTRACT WITH K&M CONCRETE CONTRACTORS, INC., FOR SIDEWALKS IN ENGLISH LANDING PARK, BE APPROVED FOR FIRST READING; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

Mr. McCoy asked about "aprons." Mr. Hawver said aprons are designed to frame the shelters in concrete because the grass around them is always dead. He distributed copies of drawings to the Board.

ALDERMAN FERGUSON MOVED THAT BILL C/A 6 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL C/A 6 BE APPROVED ON SECOND READING TO BECOME ORDINANCE C/A 6; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED 7-0.

Bill C/A 6 was posted 9/28/00.

ACCOUNTS PAYABLE

ALDERMAN FERGUSON MOVED THAT BILL A-655, TO PAY LISTED SALARIES AND ACCOUNTS, BE APPROVED FOR FIRST READING; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-655 BE APPROVED ON FIRST READING AND PASSED TO SECOND READING BY TITLE ONLY; ALDERMAN POOLE SECONDED; ALL AYE; MOTION CARRIED.

ALDERMAN FERGUSON MOVED THAT BILL A-655 BE APPROVED ON SECOND READING TO BECOME ORDINANCE A-655; ALDERMAN POOLE SECONDED; ALL AYE BY ROLL CALL; MOTION CARRIED.

Bill A-655 was posted 9/28/00.

CITIZEN INPUT

Mayor Quitmeier asked if there was any other audience input. There was not.

RELAY FOR LIFE: Mrs. Arnold thanked Alderman Frank McCoy and his wife Dana for their participation in the Relay for Life, and said they did a wonderful job. The mayor added his thanks to Mr. McCoy for filling in for him in the Platte County Mayors Triathlon and also thanked Mr. McCoy and Mrs. Arnold for welcoming the public to the event on behalf of the city.

ALDERMAN FERGUSON MOVED TO ADJOURN; ALDERMAN FRIEDMAN SECONDED; ALL AYE; MOTION CARRIED.

The meeting was adjourned at 9:44 p.m.

Submitted by _________________________________

City Clerk Barbara J. Lance - 10/12/00